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BRANCH : Corporate Management

BRANCH : Corporate Management. QUARTERLY REPORT 1 st Quarter 2012/13 April – June 2012. UNIT: Communications. PROGRAMME OBJECTIVE. To communicate the mandate and programmes of the department and to ensure public appreciation and understanding of its role

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BRANCH : Corporate Management

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  1. BRANCH : Corporate Management QUARTERLY REPORT 1st Quarter 2012/13 April – June 2012

  2. UNIT: Communications

  3. PROGRAMME OBJECTIVE To communicate the mandate and programmes of the department and to ensure public appreciation and understanding of its role To communicate the progress, achievements and challenges of the department as it fulfills its mandate To render communication and media liaison services for the department

  4. MAIN ACHIEVEMENTS • Carrying our responsibility with no budget • Child Protection Week Communication • National Disability Machinery Communication • Budget Speeches

  5. UNIT CHALLENGES REQUIRING INTERVENTION BUDGET STAFF

  6. UNIT: Legal Services

  7. PROGRAMME OBJECTIVE WHAT DO WE DO Review, develop and draft legislation relevant to the mandate of the department Draft and scrutinize agreements involving the department Render legal support and advice to the department WHY WE DO IT To provide efficient and effective legal services for the department

  8. MAIN ACHIEVEMENTS • WEGE Draft Bill developed • CGE Amendment Bill adopted by Cabinet • Attended workshops and advised departmental clients on the Traditional Courts Bill • Draft contract management protocols on departmental agreements and international agreements developed • Guidelines on the functions of CD Leg Services developed • Protocol on Legislative Drafting developed

  9. SUPPLIMENTARY PROJECTS CGE nominations and appointments facilitated CGE annual remuneration adjustment facilitated Attended risk management workshop (1 day) Attended inter-sectoral and international coordination planning session (1 day)

  10. BRANCH CHALLENGES REQUIRING INTERVENTION Capacity Limited budget Clear identification of support needs by departmental clients in order to enable effective planning and accurate budgeting

  11. BRANCH : Resource Management

  12. PROGRAMME OBJECTIVE To provide effective leadership, management and administrative support services. To provide corporate services to the Department. To provide safe, healthy and accessible accommodation for the Department.

  13. MAIN ACHIEVEMENTS • Despite the lack of funding, a Protocol course was successfully presented by DIRCO in which a number of SMS members and employees in the Ministry attended. • The HRM Unit also facilitated the Financial Wellness Course • Performance Agreements for SMS members were submitted by 31 May 2012, except that of the DG and one SMS member • Submitted the WSP on time to PSETA • Inventory of required policies and procedures was developed • HRM Oversight Report was submitted on time with accurate figures

  14. SUPPLEMENTARY PROJECTS Participated in the auditing of the Department

  15. BRANCH CHALLENGES REQUIRING INTERVENTION Approval of HR Management Committees Lack of adequate funding for remuneration of employees, Payment of performance bonuses and pay progression as well as goods and services Implementation of the New Minimum HR Delegations for the Public Service Processing of draft HR policies Operation of the Departmental Chamber

  16. UNIT: Financial Management

  17. PROGRAMME OBJECTIVE To provide effective leadership, management and administrative support services to the department. To provide sound financial management as a support function to the line programmes.

  18. MAIN ACHIEVEMENTS • The Draft AFS for 2011/12 has been submitted on the relevant due date as per the NT requirement of 31 May 2012. • The IYM reporting to National Treasury is done on a monthly basis indicating the spending patterns of the department. This is also forming part of budget monitoring and control.

  19. MAIN ACHIEVEMENTS • The following policies have been approved and implemented: • Accounting Officer’s System for SCM • Policy: International & Domestic Travel • Policy: Landline, 3G Card & Cellphone Management • Asset Management Policy • Established Departmental Bid Committees. • Introduced a Complaints/Complement Register with Tirisano Travel Agency.

  20. UNIT CHALLENGES REQUIRING INTERVENTION Human Resource capacity: the unit is experiencing challenges regarding the implementation of LOGIS re: levels of authorisation which requires different personnel. Asset management requires a full time person since its a twelve months activity re: asset bar coding, assets verification, disposal of assets and loss control.

  21. UNIT CHALLENGES REQUIRING INTERVENTION Human Resource capacity: the unit is experiencing a huge challenge regarding staff to perform all the relevant functions in finance effectively. There is no Financial Control unit responsible for document control and safekeeping which is a major risk for audit purposes. To implement all compliance matters in finance, more staff is needed as currently the segregation of duties might be under scrutiny and will be a major risk if not addressed.

  22. UNIT: Research and Policy Development

  23. PROGRAMME OBJECTIVE • To provide research support and advisory services. • To ensure effective Knowledge & Information Management (KIM) Services. • To render policy development coordination and support services.

  24. MAIN ACHIEVEMENTS • Organisation and holding National Research Indaba •  Research information provided on the AU Draft Protocol to the African Charter on Humans and People’s Rights on the Rights of Older Persons; •  Rendered support to the draft Rural Projects Proposals made by Rural Women for Minister’s IDC Projects Funding; •  Provided support on the Traditional Courts Bill Task Team • Convened Study on Violence Against Children drafting team • Researched and compiled environmental profile reports during Child Protection Week

  25. SUPPLIMENTARY PROJECTS • Supported and part of the departmental task team during the Child Protection Week • Supported CRR Branch with the planning of the On-line child safety portal launch • Section 32 Report compiled and submitted to the SA Human Rights Commission • Provided response to PAIA Request

  26. UNIT: Inter-sectoral and International Coordination

  27. PROGRAMME OBJECTIVE • To develop, implement and evaluate strategies for stakeholder coordination, collaboration and participation for the 3 sectors including HIV and AIDS. • Develop and strengthen partnerships with regional, international, multi- and bi-lateral partners for the 3 sectors including HIV/AIDS. • To facilitate compliance with regional , continental and international instruments to advance the 3 sectors including HIV and AIDS.

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