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Student Life cycle

Student Life cycle

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Student Life cycle

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  1. Heart Start Training Program| FY2017 Student Life cycle

  2. objectives • Student Central and it’s importance • Financial Planning Overview (FPO) • The First Advising Meeting (FAM) • Financial Aid Start (FAS) • The student clearance process

  3. Student Central Overview

  4. Student central overview Our individualized approach enables students to the get the information and the specific level of support they need. Systematic internal processes enable students to receive more efficient responses to their questions and inquiries. • The key components are: • Delivering DeVry Care • Ensuring the convenience of a one-stop shop approach for student’s questions and needs • Taking a proactive approach to help students overcome challenges and obstacles that get in the way of their success • Providing an unparalleled level of support with each student having an assigned Student Support Advisor

  5. Roles in student central • Student Support Advisors provide a single point of contact for students and assists student with both their financial planning AND academic planning. Their expertise in both areas enable SSAs to promote student success through accurate and responsive advisement in the areas of academics, student finance and service related areas. • Depending on the location, the OSC can support recruitment/admissions, registration/SC, or even academics. When located in Student Central, they are responsible for greeting both prospective and current students. OSCs can also assist students with various student service issues and can also assist faculty. • The leader is ultimately responsible for the day-to-day operations for the department. This includes ensuring that all processes are followed and documented, that training is completed, that the staff are being evaluated according to their TKOs and that the staff receives support as needed. • The Department of Enrollment Management (DEM)) is responsible for providing information on DeVry University programs to prospective new students and all other information and activities pertaining to new student recruitment. Student Central Leadership Admissions SSA OSC

  6. Admissions & Financial planning overview (FPO)

  7. Financial planning overview • MyCompass to Day 1 • Log in information • Information that they need to complete their own financial plan • Provides an overview of the costs, enrollment and how long it will take to graduate • Eligibility and Federal Program review • Dependency Status • Documents needed to complete the FAFSA • Federal Loan eligibility 1 3 • Setting up a follow up appointment with the SSA • Financial Advising Start (FAS) • First Advising Meeting (FAM) • The FAFSA • Where and how to get started • The DeVry/Keller school code 2 4

  8. Financial planning overview

  9. FPO and student finance questions The SSA can answer questions at any time for the student to make sure that they can complete all the necessary steps in the process. • Questions can include: • The FAFSA and what is needed • Eligibility and if they are eligible • Dependency • MyCompass Day 1 – and stalling points

  10. New student applicant report Student’s 1st Set of courses Admissions 

  11. Financial start meeting (FAS)

  12. Financial advising start How can I afford to attend school? STEP 1: Review the student’s ISIR confirmation page STEP 2: Complete an Estimated Financial Plan (EFP) STEP 3: The remaining investment conversation STEP 4: Discuss student follow-up FAST

  13. Fast: Step 1 Review the ISIR Confirmation page • What is the student’s dependency status? • Are there verification or C-Code issues? • If so, discuss what the student needs to resolve these issues • What is the student’s Expected Family Contribution (EFC)? FAST Excited Confused Nervous STEP 1

  14. Fast: Step 2 Complete the Estimated Financial Plan (EFP) • What kind of funding am I eligible for? • How much funding am I eligible for? • Are there any other benefits I’m eligible for? • How do my credit hours effect my funding eligibility? FAST STEP 2

  15. Fast: Step 3 Conduct an investment conversation with the student • Can the student afford their remaining investment? • Is the student comfortable with their remaining investment? • Does the student need a payment plan? Independent: Private loans Adjust credit hours Dependent: PLUS loan and/or private loans VA Benefits Company Benefits Scholarships FAST STEP 3

  16. Fast: Step 4 Setting up funding for the remaining investment • Complete the Master Promissory Note (MPN) • Complete the Loan Entrance Counseling (LEQ) • Complete the authorizations in the Student Portal FAST STEP 4

  17. First advising meeting(FAM)

  18. First advising meeting The First Advising Meeting (FAM) is meant to welcome the student to the university! This meeting should help the student to become orientated with their campus or center, and also to position the student for success by ensuring their classes and program are properly enrolled. • Summarize how Student Central will support the student and describe the SSA role • Verify the student’s information • Confirm the student’s degree program • Review DegreeWorks and the student’s course plan • Review transcript information (if applicable) • Walkthrough the registration process FAM

  19. FAM: degree program review • Discuss why they chose this program • Review the degree specifics using the academic catalog • Review and verify the current course schedule • Explain any pre-requisites and co-requisites • Answer any and all questions FAM Degree Program Review

  20. FAM: degreeworks and course plan • Discuss why they chose this program • Review the degree specifics using the academic catalog • Review and verify the current course schedule • Explain any pre-requisites and co-requisites • Answer any and all questions FAM DegreeWorks and Course Plan

  21. FAM: transcripts review • Review and display the number of credit hours required for their chosen program • Using ImageNow identify their transcript evaluation and determine how many credits were able to be transferred into the student’s degree program • If the student has not turned in transcripts, but thinks they may have applicable classes from another university, go through the transcript request process. FAM Transcripts Review

  22. FAM: registration walk through • Ensure to continue to track additional transcript information that may become available • Remind students about registering early • Demonstrate self-registration procedures • Review the attendance policy and ensure the student knows the importance of attending every class • Provide the student with a reminder about the online component of their course FAM Registration Walk Through

  23. Student clearance process

  24. Student clearance Students may begin to register prior to the FAM and FAS meetings. Admissions will typically begin the registration process and all classes that have been registered for should be verified by the SSA. Expectation: Clearance in 10 business days SAACKL Banner

  25. Financial aid clearance • Committed Estimated Financial Plan • Accepted ISIR • C-Code Resolution • Verification complete • Loan Entrance Counseling • Master Promissory Note • Satisfactory Payment Arrangement • Plus/Private Loan Pre-Approval • CEP, Military, VA documentation • Two dates are required: • Financial Start Date (FAST) • Financial Aid Clearance Date (FACL) SAACKL Banner

  26. Documentation in Banner

  27. SAACKL

  28. SAACKL: Updating FACL

  29. Clearance summary Consistent Reporting Assigned an SSA FAST / FACL Help SSAs with change Staffing/ Scheduling

  30. 10 Day clearance Day 1 (within 24 hours) Day of Application Day 2 - 5 Day 3 - 7 Day 4 - 10 • Sets expectation of FAFSA process • Schedule Financial Aid (FA) appointment using SFDC calendar (can be scheduled with assigned SSA or other SSA in the Group) • Real Time Transfer (RTT) to assigned SSA or other SSA in Group as needed • Confirm if FAFSA has been completed • Ask student to bring confirmation page if done but not populated • Confirm FA appointment (DEM shares confirmation responsibility) • Confirm all necessary items completed Advisor Tasks: • ISIR review • Discuss requested documents and set expectations for submission • Estimated Financial Plan (EFP) • Enter FAS date • FAC when possible SSA Tasks: • If RTT is not completed, assigned SSA must make outreach within 24 hours • Review FA basics, confirm funding source, loan history, reinforce expectation for FAFSA process and next steps for FAA • SSA will follow-up on outstanding items holding the student back from FAC • DEM assists with RTT as needed • FAC complete

  31. Auto drop process Auto Drop Date This method helps to ensure that students are not financially obligated to their courses if they do not have the appropriate eligibility based on the information stated earlier in this presentation.

  32. conclusion Describe the Financial Planning Overview Meeting (FPO) Discuss the importance and the steps to completing the First Advising Meeting (FAM) Discuss the importance and the steps to completing the Financial Advising meeting (FAS) Understand and assist the student with the student clearance process Know the importance and populate student clearance dates in Banner SAAACKL

  33. Questions