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Implementing Full Timetabling Changes in Banner for Spring 2012 Schedule

The Academic Scheduling Center is introducing a new Banner process to maintain conflict-free course combinations and student plans. This includes the implementation of the "Move Screen" scheduling tool and enhanced security measures for meeting records. Effective in September 2012, with no impact on Fall 2011, changes to protected fields will require submission via a new workflow. Active fall/spring sections from 201210 and later are eligible for updates. Open labs will offer hands-on training for users. Refer to the Principles of Timetabling for acceptable schedule changes.

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Implementing Full Timetabling Changes in Banner for Spring 2012 Schedule

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  1. Timetabling Banner Scheduling Changes to Support Full Timetabling

  2. The new Banner process is…

  3. This is being implemented because… • Academic Scheduling Center must continue to ensure that course combinations and student plans remain conflict free after the schedule has been transferred back to Banner • ASC uses scheduling tool “Move Screen”

  4. This is being implemented in… • Banner – SSASECT security implementation to protect time and location on meeting records • Workflow – New Meeting Time and Location Change workflow to request changes

  5. This will be implemented on… • The new process will go live in September with the Spring 2012 schedule when the sections are transferred into Banner • No impact to Fall 2011 schedule

  6. How this is will be implemented - Banner • The following fields are protected from update in Banner on fall/spring KC sections (201210 and later) • Days (Monday, Tuesday, etc) checkboxes • Start Time, End Time, Building and Room • Summer is exempt • Changes to these fields must be submitted via workflow to ASC • All other fields may be updated as usual including attaching instructors, enrollment max updates, etc.

  7. Banner cont’d • Blank Meeting record requires – • Meeting Type, Start Date, End Date, Session, Schedule Type, Hours Per Week and Session Credit Hours • Cancel unwanted sections as soon as possible • Refer to Principles of Timetabling for guidelines on acceptable changes to the schedule.

  8. How this will be implemented - Workflow • Only active, KC, fall/spring sections may be accessed via the workflow (201210 and later); summer is exempt • You cannot create a section or meeting record using the workflow. It must exist in Banner first • You must submit a room change request before increasing the enrollment max beyond the capacity of the currently assigned room • You must submit a separate change reason for each edited meeting record

  9. Workflow cont’d • Once ASC receives request, it is evaluated for impact on student schedules • Turnaround time depends on • type of change request • course combinations where it appears • when the change is requested • volume of changes submitted You are encouraged to submit changes during feedback before sections are in Banner!

  10. Workflow Demo

  11. Hands on Experience Available • Open labs for hands on training will be available on the following days:

  12. Questions?

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