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Nancy Brotherton Program Coordinator, GSAXcess® Office of Personal Property Management General Services Administration PowerPoint Presentation
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Nancy Brotherton Program Coordinator, GSAXcess® Office of Personal Property Management General Services Administration

Nancy Brotherton Program Coordinator, GSAXcess® Office of Personal Property Management General Services Administration

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Nancy Brotherton Program Coordinator, GSAXcess® Office of Personal Property Management General Services Administration

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  1. EADS Nancy BrothertonProgram Coordinator, GSAXcess®Office of Personal Property Management General Services Administration

  2. FEDERAL DISPOSAL PROCESS EXCESS SURPLUS SCREENING EADS/EADS/IADS SCREENING/ FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS AGENCY SCREENING CFL SCREENING SALES DONATION REMOVAL Internal Agencies/Bureaus of your Dept USDA - 15 VA - 10 GSA - 5 DOE - 12 DHS – 15 DOI - 15 Federal Agencies Cost Reimbursable Contractors Grantees Only if donation request Schools Screen Computer Equipment for 7 Days Sales 10 - 30 days Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities (14 days if CFL equipment)


  4. GSAXcess® Worldwide Property Two methods to get to the EADS Menu

  5. MAIN MENU DOE users EADS Menu will not be grayed out based on each users permissions.

  6. EADS PROPERTY REPORTING EADS reporting is the same as GSAXcess reporting. Enter once and the system knows who to make the property report visible to.


  8. EADS PROPERTY REPORTING Drop radio button preselected to “No” so property rolls into GSAXcess after internal screening Excess Release Date is the date of the end of internal screening – system calculates – for EADS Report Date plus the Agency determined internal screening days

  9. EADS MENU Search and Select for GSAXcess ONLY Click on Search Items by Category and you get all items available for selection in EADS Agency and Bureau internal screening

  10. Just like searching in GSAXcess® - EADS Internal Screening has 354 items; 62 w/photos SELECTING EADS PROPERTY We are interested in Lab Equipment and click on the hypertext of Lab Equipment

  11. SELECTING EADS PROPERTY Click on the Add to Cart to select an item

  12. SELECTING EADS PROPERTY The Add to Cart button changes to “change qty”, the View Cart button increments by 1, and a message is displayed that an item has been added to your cart.

  13. SELECTING EADS PROPERTY By clicking the View Cart button you can see all the items you have selected for Checkout.

  14. VIEW EADS SELECTION CART Zero out the quantity or click on the Delete button to cancel your request or leave it at one to complete. At this point, nothing happens until you click on Checkout. It is just like a shopping cart in the store, no one knows what you have in your cart until you checkout.

  15. REVIEWING USER PROFILE Review your shipping information and enter Shipping Address Attention to and click “Submit”.

  16. CHECKOUT YOUR ITEMS Review your selection. You can change quantity, Edit user Profile or Checkout. Zero out the quantity to cancel. Once you checkout, an email will be sent to you and the holding Agency to process the transfer.

  17. CHECKOUT CONFIRMATION Confirmation message

  18. EADS SYSTEM MESSAGES To complete the transfer, contact must be made between the holding activity and the requesting activity. Once the transfer order is signed by both parties, the reporter of the property MUST go into EADS and complete the transfer.

  19. CHANGING/DELETING EADS REQUEST If the approving official decides the requestor CANNOT have the property, they can go into EADS or the NUO can go into EADS and delete the request.

  20. CHANGING/DELETING EADS REQUEST Change or Delete Requests


  22. EADS WANT LIST A want list lets EADS do the searching for you

  23. EADS WANT LIST You can search by FSC, Item Name, Minimum Condition Code, by States

  24. Want List Email Notices

  25. Want List Email Notices • You will receive want list emails for 180 days from request when property reported in EADS matches your criteria. • And on expiration date warning you of impending expiration unless you entered less than 180 days. • Creating a want list in EADS, also creates a want list in GSAXcess® with the same criteria.

  26. EADS PROPERTY REQUEST ALERT When someone requests property, you will see this message upon log in. The requestor and their approving official will receive an email.

  27. EADS PROPERTY REQUEST ALERT An email is also sent to the reporting or Point of Contact for the EADS property notifying of the request. Requestor: KRISHNA GOLIRequestor's Email: KRISHNA.GOLI@GSA.GOVRequestor's Phone Number: 703-605-3579Date of Request: 04/17/2013The item(s) listed below have been frozen by an internal user.Sl.No. Item Control No.    Excess Release Date  Quantity------ ----------------    -------------------  --------   1   123159-3066-0060         05/02/2013         25       Item Name: BAGS AND SACKS   2   123159-3066-0065         05/02/2013          5       Item Name: BADGES AND INSIGNIAThe holding activity should wait until an approved (signed) copy of the EADSgenerated transfer order has been received from the requestor. Then, completethe transfer transaction in 'Review and Transfer Multiple Items' located underthe EADS internal module.


  29. TRANSFER EADS ITEMS By clicking on the Item Control No. you can see who requested the item before you transfer or deny the request.

  30. TRANSFER EADS ITEMS Nancy Brotherton is the user name. By clicking on the user name, you can find out more information.

  31. TRANSFER EADS ITEMS This information is also on the transfer order when the request is first made. The transfer is not recorded until the “official transfer” is performed in EADS.



  34. CURRENT PROPERTY REVIEW Click on Review Report to see items currently screening in all phases and items that have been transferred or withdrawn within the last 7 days

  35. PROPERTY REVIEW Agency and AAC automatically pre-filled


  37. ALL XCESS & EADS PROPERTY INQUIRY To view all your property in all phases of disposal for up to one year

  38. PROPERTY INQUIRY Enter AAC to see all property and click if you want items currently screening or click on History for items that have completed screening for up to 1 year


  40. GSAXcess®/EADS Contacts • GSA Points of Contact • William KempU&D Chief (703-605-2879) • Nancy BrothertonProgram Coordinator, GSAXcess® (571-289-0452) • Prerana Bhatt Program Technical Assistant (703-605-2907)