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Chapter 3

Chapter 3. Signature: Microsoft Word 2003. Chapter 3. FORMATTING PARAGRAPHS. Turn on/off the display of nonprinting characters Change the alignment of text in paragraphs Use AutoComplete Indent text in paragraphs Automate formatting with Format Painter

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Chapter 3

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  1. Chapter 3

  2. Signature: Microsoft Word 2003 Chapter 3 FORMATTING PARAGRAPHS

  3. Turn on/off the display of nonprinting characters Change the alignment of text in paragraphs Use AutoComplete Indent text in paragraphs Automate formatting with Format Painter Create numbered and bulleted paragraphs and insert custom bullets Create ordinals Change line spacing in a document Repeat the last action Reveal and compare formatting Performance Objectives

  4. Displaying Nonprinting Characters Shift + Ctrl + * Show/Hide button OR nonprintingcharacters

  5. Controlling the Display Tools, Options Insert a check mark for each type of mark to be displayed

  6. To Align Text Button Shortcut Command Changing Paragraph Alignment Buttons and Commands Left Margin Ctrl + L Between Margins Ctrl + E Right Margin Ctrl + R Left & Right Margins Ctrl + J

  7. Changing Paragraph Alignment…/2 using the Paragraph dialog box Format, Paragraph click down-pointing arrow click desired alignment

  8. Changing Paragraph Alignment…/3 using the shortcut menu Right click within paragraph click to open Paragraph dialog box

  9. Using AutoComplete inserts an entire item when you type a few identifying characters • Example: • Mond becomes Mondaywhen you press Enter or F3

  10. Spacing Before and After Paragraphs Before Paragraph After Paragraph

  11. First line of paragraph Press Tab Paragraph dialog box, click First line in Special option box, click OK Drag first line indent marker Alignment button on Ruler until First Line Indent button displays, click on Ruler Text from left margin Increase/Decrease Indent button Ctrl + M/Ctrl + Shift + M Paragraph dialog box, type value in Left text box, click OK Drag left indent marker Indenting Text

  12. Text from left and right margins Paragraph dialog box, type value in Left and Right text boxes, click OK Drag left and right indent markers All lines of text except the first (called a hanging indent) Ctrl + T Paragraph dialog box, click Hanging in the Special option box, click OK Alignment button on Ruler until Hanging Indent button displays, click on Ruler Indenting Text…/2

  13. Ruler and Indent Markers Alignment Button First Line Indent Hanging Indent Right Indent Left Indent

  14. Indent Examples First Line Indent: ½ inch Hanging Indent: ½ inch Left Margin Indent: ½ inch

  15. Formatting with Format Painter position insertion point and click Format Painter button select text to which you want the character formatting applied

  16. Creating Numbered and Bulleted Paragraphs Use buttons… Bullets Numbering OR AutoFormat feature Tools, AutoCorrect Options

  17. Bullets and Numbering Options Format, Bullets and Numbering Bulleted Tab Numbered Tab Outline Numbered Tab

  18. Inserting Custom Bullets Format, Bullets and Numbering select desired options click a bullet option click

  19. Creating Ordinals AutoFormat feature automatically formats ordinal numbers. Typing a number and st, nd, rd, or th followed by space is automatically corrected For Example… 1st → 1st 2nd→ 2nd 3rd → 3rd 4th → 4th

  20. Changing Line Spacing using keyboard Ctrl + 1 → Single Spacing Ctrl + 2 → Double Spacing Ctrl + 5 → 1.5 Line Spacing using Line Spacing button drop-down list using Format, Paragraph dialog box

  21. Repeating the Last Action apply desired formatting, move to next location where formatting is to be applied and… click Edit, Repeat OR press Ctrl + Y press F4

  22. Revealing Formatting Format, Reveal Formatting Reveal Formatting Task Pane

  23. Comparing Formatting select first instance select second instance click differences

  24. Commands Review How do you turn on/off the display of nonprinting characters? Shift + Ctrl + * Show/Hide button OR

  25. Commands Review How do you display the Options dialog box? Tools, Options

  26. To Align Text Button Shortcut Command Commands Review How do you align text at the margins? Buttons and Commands Left Margin Ctrl + L Between Margins Ctrl + E Right Margin Ctrl + R Left & Right Margins Ctrl + J

  27. Commands Review How do you display the Paragraph dialog box? Format, Paragraph

  28. Commands Review How do you indent text and create hanging paragraphs? Alignment Button First Line Indent Hanging Indent Right Indent Left Indent

  29. Commands Review How do you create numbered or bulleted paragraphs? Use buttons… Bullets Bullets and Numbering Dialog box Numbering OR

  30. Commands Review How do you display the Bullets and Numbering dialog box? Format, Bullets and Numbering

  31. Commands Review How do you change line spacing? using keyboard Ctrl + 1 → Single Spacing Ctrl + 2 → Double Spacing Ctrl + 5 → 1.5 Line Spacing using Line Spacing button drop-down list

  32. Commands Review How do you repeat the last action? click Edit, Repeat OR press Ctrl + Y press F4

  33. Commands Review How do you display the Reveal Formatting task pane? Format, Reveal Formatting

  34. Coming Next Chapter 4 FORMATTING DOCUMENTS AND SECTIONS

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