Linac Coherent Light Source Management, Planning, Contingency

1. Linac Coherent Light Source Management, Planning, Contingency John N. Galayda Director of LCLS Construction

2. Outline of Presentation • LCLS management staffing, including procurement contract administration for the CM/GC effort • Relationships with SLAC organizations supporting LCLS • LCLS Conventional Facilities Management capability to "stay on top of" and 'manage' the CM/GC • Overview contingency analysis

3. James Dee Procurement supporting CF

4. LCLS interface to SLAC I&C is critical The I&C reorganization will benefit LCLS

5. FAC will add LUSI to its purview Meets Monthly CF Contract Mgmt Team Jess Albino Rachel Claus Jerry Jobe Barry Miller Mark Reichanadter

6. Relationships with SLAC Organizations Supporting the LCLS • Interfaces formally defined • SLAC ES&H – MOA in preparation • SLAC/LCLS Pre-construction Review Process • https://www-lcls-internal.slac.stanford.edu/projectspace_L2/QA/Documents/PRE-ConstructionChecklist.pdf • Accelerator Readiness Process • Operations/studies/shutdown long-range schedule • D. Schultz is LCLS representative on schedule group, chaired by J. Seeman

7. LCLS Commissioning/Operations Working Group The working group will: • Be responsible for ensuring completion of the Safety Assessment Document • Address Accelerator Readiness preparations, including • Verification of hazard controls specified in the Safety Assessment Document • Orderly handover of operations control of LCLS systems to the Operations Group • Orderly handover of maintenance responsibilities for accelerator hardware to appropriate target groups at SLAC • Provide commissioning/operations plans and milestones for each stage of accelerator commissioning • Coordinate the creation of software applications to facilitate commissioning and efficient operation The working group will be made up of representatives nominated from each Directorate of the lab… Ultimately the LCLS Safety Assessment Document and readiness process must encompass the x-ray transport, hutches, and other x-ray experimental equipment in the LCLS Project scope. For now, however, I ask that you focus on commissioning of the electron beam and undulator systems.

8. Injector Commissioning Readiness • Safety considerations integrated with technical design reviews • SAD available online- • https://sharepoint.slac.stanford.edu/sites/LCLS%20Document%20Storage/01%20-%20LCLS%20Systems/ProjOffice/esh/safetyassessdoc/default.aspx • ARR chair, Frank Kornegay

9. LCLS Integrated with SLAC SOP • Shutdown work scheduling • Integrated schedule for all work (LCLS, PEP-II, BaBar) • MFD staffed up to meet LCLS needs • LCLS installation/integration personnel interface to SLAC area managers, building managers, system managers • Commissioning • Full use of Accelerator Systems Division SOP • Operations safety approvals, Scheduling repairs, etc. • LCLS Physics Group plans studies & hardware test activities • Lab Director guiding handover process

10. Interface to Controls/Power/Electronics • H. Shoaee plays a key role as head of SLAC Instrumentation and Controls • Posting a LCLS Deputy position – in budget

11. More Key Interfaces • LUSI • Interface group inaugurated • Clearing house for SLAC interfaces • Steve Williams, LCLS Ombudsman • SLAC Director’s Project Management Oversight Group • Monthly reviews

12. Lowell Klaisner, chair Tom Elioff Jeff Atherton Jim Krupnik Jerry Jobe John Seeman

13. Turner Contract • Contract format was very successful for LBNL Molecular Foundry • Fixed Turner CM/GC fee • Bidding phase • SLAC/DOE approvals of accepted competitive Trade Bid Packages fee amounts • Construction phase • Turner functions as GC, “holds the paper”

14. Turner Contract • Trade Bid Packages • Based on 30 % design cost estimate at formation (Oct-05) • Turner final FFP contract value • Based on SLAC/DOE approvals of accepted competitive Trade Bid Packages and fixed Turner CM/GC fee amounts • Revised total estimate to complete the Turner Contract ~ $89.5 million( includes subcontracts, no contingency)

15. Bid Package (BP) Reviews • All scopes, pricing, competition results and VE considerations reviewed before acceptance • One-on-one meeting with Turner contractors held in several areas • Turner publicly announced all BP opportunities, pre-qualified firms and worked with SLAC in challenging unfavorable BP results

16. Director’s Oversight Committee for strategic planning J. Albino R. Claus, J. Jobe B. Miller Reichanadter or Galayda as needed Technical direction, in-the-field oversight J. Albino D. Saenz R. McDonald, R. Law, ( 4 ) UTR’s J. Cranston (Jacobs Facilities) Business/Procurement/Legal- Tactical planning D. McGiven S. Zadel J. Azevedo J. Dee B. Miller R. Claus J. Jobe LCLS Turner Oversight Team

17. Field Change Order Process • Quickly handle changes to • Avoid delays in the field • Minimize potential downtime delays • Dedicated team (Saenz, Azevedo, J. Dee + UTR’s) • Controls in place • Visible logs • Documentation • Status on line

18. Field Change Order Process • Turner has no discretionary contingency • LCLS CF must respond quickly to • avoid delays in the field • minimize potential downtime • Dedicated team (Saenz, Azevedo, J. Dee + UTR’s) • Controls in place, visible logs, documentation, status on line • D. Saenz approval • Specifies “not-to-exceed” amount • >$25K requires procurement officer signature on the FCO form

19. From 2/2006 Review

20. Update of Estimate to 8/2006

21. For Technical Systems: Bottoms-up contingency Triangle Distribution – 20% chance of exceeding contingency For Civil Construction Subcontracts: For Management: Crystal Ball Estimate: Assumptions

22. Overall LCLS Contingency Analyis • Good Contingency at this point but • Space needs must be addressed

23. 22,500 sq. ft. Unit cell: Office Module Lab/Office Cluster Utility Core Elevator WC Electric/telephone $5.6M/Unit Cell Design/build contract for 2007 Update of February 2006 Presentation • 22,500 sq. ft. • Unit cell: • Office Module • Lab/Office Cluster • Utility Core • Elevator • WC • Electric/telephone • $8.4M/Unit Cell • Not proposing this now! Reassess 9/2007

24. End of Presentation

25. UPDATE

26. LCLS Commissioning/Operations Working Group: The working group will: • Be responsible for ensuring completion of the Safety Assessment Document • Address Accelerator Readiness preparations, including • Verification of hazard controls specified in the Safety Assessment Document • Orderly handover of operations control of LCLS systems to the Operations Group • Orderly handover of maintenance responsibilities for accelerator hardware to appropriate target groups at SLAC • Provide commissioning/operations plans and milestones for each stage of accelerator commissioning • Coordinate the creation of software applications to facilitate commissioning and efficient operation The working group will be made up of representatives nominated from each Directorate of the lab… Ultimately the LCLS Safety Assessment Document and readiness process must encompass the x-ray transport, hutches, and other x-ray experimental equipment in the LCLS Project scope. For now, however, I ask that you focus on commissioning of the electron beam and undulator systems.