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Automatic Authority Processing: Shaping it to Your Needs (or Not)

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This presentation discusses the implementation and benefits of automatic authority processing at Willamette University, Washington State University, and the University of Oregon. By automating the updating of bibliographic headings based on authority records, libraries can significantly improve their cataloging efficiency. The session covers weekly heading reports, quarterly notification files, and the integration of new authority records into existing catalogs, while addressing common issues like blind references and typographical errors.

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  1. Automatic Authority Processing: Shaping it to Your Needs (or Not) Bill Kelm, Willamette University Lihong Zhu, Washington State University Corey Harper, University of Oregon NWIUG 2006, October 17-18, 2006

  2. Automatic Authority Control Processing • Automatically updates headings in bibliographic records. • Based on the valid form of the heading (MARC 1XX) in an authority record. • Triggered whenever an authority record passes through the system transaction file. • Manual = Page # 101467

  3. Today’s Session • Authority Processing at: • Willamette University • Washington State University • University of Oregon

  4. Willamette University • Weekly Headings Reports • Quarterly Notification Files • Current Cataloging Service • Reload Files & Scope Authorities • Problem With AACP • Benefit With AACP

  5. Weekly Headings Reports • Consortium setting • Weekly reports based on III username • Authority records to delete (Acode1 = n) • Compiled and sent quarterly to Backstage • Blind references, duplicates, invalid headings, miscellaneous typographical errors

  6. Quarterly Notification Files • Name new and changed • Subject new and changed • Set up load tables and test • Extra fields created • 12 151 Egypt • 13 451 Egypte • 14 451 {232}Agypten • 15 451 Egitto • 16 451 Egipet • 17 451 Egiptos

  7. Current Cataloging Service • Four files created • CAT DATE within date 1 and date 2 and OCLC # > 0 or Marc Tag 999 > 0 • Location • No editing of files

  8. Reload Files & Scope Authorities • Notification files loaded first • Load the new authority records • Current cataloging records reloaded • Authorities re-scoped • Reports posted to the web

  9. Problem With AACP • Unexplainable changes to records: • Name authority record • 11 111 2 CRYPTO (Conference) • 12 411 2 International Cryptology Conference • Bib record • 14 111 2 CRYPTO (Conference)|d(1986 :|cUniversity of California, Santa Barbara)

  10. Benefit of AACP • Death date fix (Ryan Finnerty, UCSD) • Gather all name only (not name/title) records that had a $d with "-1" or "-2“ • Using global update, copied the 100 field into a 490 field • Added "|wtemp" to beginning of each 490 field in the file • Remove the death date from the 490. Replace "-199" with [nothing], then "200" with [nothing], and then had to go back and get out all the extra digits after the hyphen using Global Update • Changed the 490s to 400s • Check next day to see how many the AACP cleaned up. • Back to file, delete all 400 fields that begin with |wtemp