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Travel and Expense

Travel and Expense. Travel and Expense.

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Travel and Expense

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  1. Travel and Expense

  2. Travel and Expense The Department of Finance has partnered with the Office of Information Technology(OIT) to automate the current Travel and Expense Policy for the City Colleges of Chicago(CCC).  Using the PeopleSoft Travel and Expense module, Finance and OIT will deliver a technical solution integrated with data from HR, Payroll and Accounts Payable.  The end result will be a “Policy Driven”, fully automated process that will provide transparency, expedite payments and reduce manual processes for CCC Employees, Management and Finance Staff.

  3. Focus on 3 Areas of Travel and Expense Travel\Expense Authorization Travel\Expense Reimbursement Cash Advances SGA & ATHLETIC ONLY Travel and Expense Software will automate each area above

  4. Union Rep Travel Authorization (TA) Workflow/Approvals Examples = College = District Office College Faculty Union College Faculty College Admin (Financial Aid) District Office * = Approver responsible for Budget Checking * = Same as CCC Works 1st Level Approver

  5. Union • Rep Travel Authorization (TA) & Travel Expense (TE) Report Workflow/Approvals Examples Tentative Go Live date before or by mid October Online Request Begins online approval workflow Temporary Paper request * = Approver responsible for Budget Checking * = Same as CCC Works 1st Level Approver

  6. AP Prepaid Travel/Cash Advance Authorization Workflow Examples Travel Related Prepaid Expenses (TA) Employee Cash Advance

  7. Continued AP Prepaid Travel/Cash Advance Authorization Workflow Examples (TA) Prepaid Airfare (TA) Prepaid Hotel

  8. AP EMAIL AUTHORIZATION TO FINALIZE BOOKING

  9. AP CORPTRAV EMAIL AUTHORIZATION REQUEST

  10. Annual Attestation Page

  11. Employee Travel Expense Reconciliation Workflow Examples

  12. Email Sent to Approver

  13. Email Sent to Employee (Payment)

  14. Encumbrance Example

  15. Encumbrance Example Detail

  16. Travel & Expense Center

  17. Questions? Q

  18. Valid Budget for Training

  19. UPK Training • https://cccfstrn.ccc.edu/upkcontent/TE/data/toc.html

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