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Web Fund Code Application Demonstration Bob Hammond July 16, 2014

Web Fund Code Application Demonstration Bob Hammond July 16, 2014. Agenda. Purpose Status Demo. Purpose. Facilitate legacy and future processes Support Treasury Account Symbol (TAS) & SFIS/SLOA; add key data elements to SFIS Fund Code to Fund Account Conversion Table

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Web Fund Code Application Demonstration Bob Hammond July 16, 2014

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  1. Web Fund Code Application Demonstration Bob Hammond July 16, 2014

  2. Agenda • Purpose • Status • Demo

  3. Purpose • Facilitate legacy and future processes • Support Treasury Account Symbol (TAS) & SFIS/SLOA; add key data elements to SFIS Fund Code to Fund Account Conversion Table • Enhance edits to improve financial processes; improve audit readiness • Facilitate real time update of fund codes by Fund Code Monitors • Allow for staging fund codes for future effective dates • Replace email distribution of fund code updates with system-to-system synchronization

  4. Current Status • Initial application development completed and approved by DLA Internet Council for fielding; future changes via DLMS Change • Fund Code Monitors submit System Access Requests (SAR) at https://www.transactionservices.dla.mil/daashome/homepage.asp • Access to Test/Development server for training/practice is still available with firewall access and SAR • Cut over date for Fund Code Monitors to assume responsibility for creating and maintaining Component Fund Codes is NLT 4 Aug • Data base is available for system-to-system data exchange from DLA Transaction Services; DLA EBS is already dong this • USMC additional SLOA data still needed; core data has been converted

  5. Potential Future DLMS Changes • Synchronize FCA/FCB Tables for Signal Codes C/L: No FCA without an FCB • Explore if Limit/Subhead = Sub Allocation for SLOA • Remove Sub-Class as an unused data element • No new multi-year fund codes citing Legacy Indicator = True • Migrate to discrete fund codes for each period of availability • Sunset existing Fund Codes with Legacy Indicator =True • Army is leading the way toward transition • Address Foreign Military Sales use of Availability Type Code X (no year) fund codes for transactions with expiring appropriations • Sunset outgoing fund code emails

  6. Main FCA Page

  7. FCA - Service Code

  8. FCA - Action Code

  9. FCA - Signal Code

  10. FCA – Add (Legacy Multi-Year Indicator)

  11. FCA – Add (Legacy Multi-Year Indicator)

  12. FCA – Add Successful (Legacy Multi-Year Indicator)

  13. FCA – Add (Availability Type Code “X”)

  14. FCA – Add Confirmation (Availability Type Code “X”)

  15. FCA – Add Successful (Availability Type Code “X”)

  16. FCA – Add (Beg & End Availability Dates)

  17. FCA – Add Confirmation (Beg & End Availability Dates)

  18. FCA – Add Successful (Beg & End Availability Dates)

  19. FCA - Change

  20. FCA – Confirm Change Edit

  21. FCA – Change Successful

  22. FCA - Delete

  23. FCA – Confirm Delete Record

  24. FCA – Delete Successful

  25. FCB - Add

  26. FCB – Add Effective Date

  27. FCB - Add Confirmation

  28. FCB – Add Successful

  29. FCB - Change Current DODAAC

  30. FCB – Verify DODAAC Should Change Edited DODAAC

  31. FCB – Change Confirmation

  32. FCB – Change Successful

  33. FCB - Delete

  34. FCB – Confirm Delete

  35. FCB – Delete Successful

  36. Business Rule Checks

  37. FCA Edit Check – Duplicate Fund Code Exists

  38. FCA Edit Check – Appropriation Data Dependency

  39. FCA Edit Check – Department Regular Code Format

  40. FCA Edit Check – Department Transfer Code Format

  41. FCA Edit Check – Main Account Format

  42. FCA Edit Check – Sub Account Format

  43. FCA Edit Check – Limit/Subhead Format

  44. FCA Edit Check – FY Indicator Matches Beginning FY

  45. FCA Edit Check – FY Indicator ‘X’ = Avail Type Code ‘X’

  46. FCA Edit Check – No Beg FY If FY Indicator = ‘#’ or ‘*’

  47. FCA Edit Check – No End FY If FY Indicator = ‘#’ or ‘*’

  48. FCA Edit Check – If FY Indicator = ‘X’, Multi Year ≠ ‘T’

  49. FCA Edit Check – Change Date ≥ Today

  50. FCB Edit Check – Duplicate Fund Code Exists

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