Business Computer Technology

1. Business Computer Technology Competency 3.00 Reinforcing Keyboarding Technique And Document Processing

2. What is Keyboarding? The ability to enter text by using the correct fingers without looking at the keys (aka-touch typing). Having adequate keyboarding skills will enable you to use the computer more effectively and be more productive. We will continue to practice and develop your skills; as well as, improve your speed and accuracy.

3. The Keyboard Layout • The central portion that consists of the alphanumeric keys • A smaller section to the right contains the numeric keypad • A small set of function and directional keys between the letters and the numeric keypad • A row of function keys across the top used for computer commands

4. The Keyboard Arrangement The most common arrangement of keyboards is the QWERTY keyboard.

5. Technique • Maintain good posture • Keep your body centered with the G/H keys • Keep your wrists low but not touching the keyboard or table • Use correct fingering based on the home row keys keeping fingers curved and upright • Key at a steady pace • Keep your copy at your right side • Keep your eyes on your copy • Stay on task and have a positive attitude toward improving your technique

6. Line Spacing Review Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch. Line Spacing: the spacing between lines of text Single Spacing (SS)-Enter one time Double Spacing (DS)-Enter two times Triple Spacing (TS)-Enter three times Quadruple Spacing (QS)-Enter four times

7. GWAM: (Gross Words A Minute) the number of keystrokes a typist can make in a timed period Five characters (letters, numbers, punctuation, spaces, etc.) equal one standard word in keyboarding To calculate GWAM divide the total number of words keyed by the number of minutes that the typist was timed .

8. Repetitive Stress Injuries Repetitive Stress Injuries can occur when someone performs a task repeatedly causing the build up of irritating waste products in the muscles. Examples of these injuries are Carpal Tunnel Syndrome and DeQuervain’s Disease.

9. Carpal Tunnel Syndrome What is CTS? It is the entrapment of the median nerve in the carpal tunnel. CTS occurs due to the swelling of the median nerve or the tendons of the wrist. What causes CTS? It occurs from using the computer for hours without proper body posture and improper techniques. What are the symptoms of CTS? Pain- tingling – numbness in the thumb, index, and middle fingers – weakness and swelling of the wrist and hand

10. DeQuervain’s Disease DeQuervain’s Disease is an overuse injury of the thumb extensor tendons. It often occurs from repetitive tapping of the space bar.

11. Formatting Notes • What is Formatting? • The style of a document • determining the arrangement of data • Examples: • Color • Bold, underline or italics • Size of font • Spacing • Alignment • Bullets and Numbering lists • Orientation of a page

12. Block style – all lines of text are aligned with the left margin the first line of a paragraph isnot indented commonly used when formatting letters and memos Indented – the first line of a paragraph is indented use the Tab key to indent paragraphs commonly used when formatting reports Paragraph Formats Example: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Example: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

13. Paragraph Formats Hanging indent – a temporary left margin that indents all lines except the first line of text • the first line is flush with the left margin; each additional line is indented • commonly used when citing bibliography sources Example: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX