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Comprehensive Guide to Pre-Bid and Bid Evaluation for Hydrometric Information Systems

This workshop, led by Mark Heggli, a consultant to the World Bank, focuses on the essential aspects of pre-bid and bid evaluation processes in hydrometric information systems. Key topics include clarifying commercial and technical requirements, critical specifications for equipment and software, common problems in bid offers, and strategies for effectively evaluating bids. Understanding these components ensures that bidders submit qualified offers that meet the project's specific needs, enhancing the reliability of hydrometric data collection and management.

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Comprehensive Guide to Pre-Bid and Bid Evaluation for Hydrometric Information Systems

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  1. Module 8: HIS Pre-bid and Bid Evaluation Workshop Mark Heggli Consultant to the World Bank Expert Real-time Hydromet Information Systems

  2. Examples that refer to products are intended for illustrative purposes only, and do not imply an endorsement or recommendation of any particular product

  3. Pre-bid Period • Purpose of Pre-bid Period • Clarify the Commercial and Technical Requirements of the Tender • Why

  4. Pre-bid Process • Perform Graphic

  5. Bid Evaluation Process • Importance of Bid Evaluation • Assures bidder offers qualified equipment • Assures bidder offers qualified integration • Assures bidder offers qualified services

  6. Critical Requirements • Key Components • Data Logger • Sensors • Telemetry • Computer Hardware • Computer Software

  7. Critical Requirements • Key Specifications • Equipment Identification • Make • Model • Year in production • Anticipated end of support • Accuracy • Resolution • Precision/Repeatability

  8. Critical Requirements • Functional Aspects • Backup Power – Calculations & Schematic • Grounding – Details & Schematic • Computer Network – Details & Schematic • Modem • Router • Switch/Hub • SCADA – Operational Schematic

  9. Starting Point • Equipment Offer

  10. Common Problems with Bids • The Bid Offer is not Clear • Make/Model not indicated • Self –certification is incorrect • Equipment must be “easy to use” • Offered Equipment Does Not Meet Specs • Offered Equipment are not represented correctly • Equipment does not meet specificationsDoes not meet specifications • Accuracy • Resolution • Precision/Repeatability • Functional Requirements • Hydrometric data collection • Supervisory Command and Control (SCADA)

  11. Evaluating Bids • Bidders are to supply data sheets on all hardware • All responses indicating compliance by the bidder are to be confirmed in the data sheets. • Bidder can add manufacturers letter indicating compliance by the manufacturer

  12. Why Confirm Specifications of Equipment Offer?

  13. Case 1: Water Level Measurement Equipment

  14. Tender Specification Equipment Specification

  15. Bid Evaluation Review Example Refers to Equipment Warranty

  16. Case 2: Computer Server Hardware

  17. Specifications

  18. Which Software Components are Normally Part of a HIS? a. Data Collection b. Quality Control c. Microsoft Office d. Data Visualization e. Web Server     

  19. Which Software Components are Normally Part of a HIS? a. Data Collection b. Quality Control c. Microsoft Office d. Data Visualization e. Web Server     

  20. Which Software Components are Normally Part of a HIS? a. Data Collection b. Quality Control c. Microsoft Office d. Data Visualization e. Web Server     

  21. Which Software Components are Normally Part of a HIS? a. Data Collection b. Quality Control c. Microsoft Office d. Data Visualization e. Web Server     

  22. Which Software Components are Normally Part of a HIS? a. Data Collection b. Quality Control c. Microsoft Office d. Data Visualization e. Web Server     

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