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RFP

RFP. How to develop a request for proposal document. Request for Proposal. A process for having vendors do some of the design work for a project. Objective: open, fair competition with understood evaluation criteria. Qualified vendors should be offered an opportunity to bid. Intelligence.

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RFP

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  1. RFP How to develop a request for proposal document.

  2. Request for Proposal A process for having vendors do some of the design work for a project. Objective: open, fair competition with understood evaluation criteria. Qualified vendors should be offered an opportunity to bid.

  3. Intelligence • In-house • Vendors • Consultants • Literature • Similar installations • Review services (Auerbach, DataPro)

  4. RFP Process First Pass: • Eliminate unacceptable alternatives • Reduce the choices to 2-4 alternatives • Second Pass: Select the final product.

  5. Need to publish: • Written requirements • Formal presentation expectations Don't let vendors run the selection • Evaluation standards

  6. Typical RFP Contents Introduction Instructions Objectives Contacts Timetable System Requirements Mandatory Requirements Desirable Features Evaluation Method

  7. Evaluation Criteria • Features Table Hard Dollar Evaluations Soft Dollar Evaluations • Delivery Date • Acceptance Criteria & Penalties • Mandatory Features • Desirable features

  8. Desirable Features • Modularity • Compatibility • Reliability • Maintainability • Vendor Support

  9. Acquisition Strategies • Rent: Short term, complete vendor support, high cost • Lease: Intermediate term, local support, user specified equipment • Purchase: Cheaper, total user responsibility • Contract: Full vendor responsibility, contract sensitive

  10. Validation Test the proposed system to assure that it does what you want: • Modeling • Simulation • Benchmarking • Work sample analysis

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