Receipt Distribution System

1. Receipt Distribution System The Sage BusinessWorks Way or The BSoft Way Which one works best for you?

2. BusinessWorks Receipt Distribution • 3 DOD customers • DOD Air Force • DOD Army • DOD Navy • Each with open invoices DOD example Lets apply a payment the Business Works way!

3. Before applying a payment… BusinessWorks requires you to identify the Customer ID …. but there are multiple customers attached to a single payment , so what do you do???

4. To enter the payment you must.. • Select the first customer • DOD Navy • Enter all of the payment reference data • Assuming “total” payment of $4000 • In the “amount” box only enter the amount being applied to this customer • Select the appropriate invoices, accept and post Now on to applying payment to the second customer!

5. To enter the payment you must.. • Select the second customer • Enter all of the payment reference data • In the “amount” box only enter the amount being applied to this customer • Select the appropriate invoices, accept and post • It is your responsibility to remember the total payment amount and calculate the amount you have applied • You have to follow this process for each individual customer that is attached to the single payment!! • 1,2,3,4,5,6,X Times! There is an easier way!

6. Using BSoft’s Receipt Distribution System… • Easily distribute a single payment across multiple invoices or customers • Two search options to locate appropriate customers or invoice • “Customer Like” • “Invoice Number” • One screen • The software calculates the amount applied/unapplied

7. BSoft’s RDS (receipt distribution) • 3 DOD customers • DOD Air Force • DOD Army • DOD Navy • Each with open invoices DOD example Lets apply a payment the BSoft way!

8. To apply a payment in BSoft’s RDS.. • Simply open RDS • Choose your search method • Customer Like • Or • Invoice Number

9. Enter first few letters of Customer ID Ex. DOD Apply payment using “Cust Like” search when you need to apply a single payment to multiple customers • Enter all of the payment reference data • Assuming “total” payment of $50000 • Select Search Cust • Choose the first customer and invoice • Then hit “select”

10. After you select the individual invoice it will be transferred to the right-hand side of the screen Apply payment using “Cust Like” • The undistributed amount will be calculated and displayed on the screen • Continue the customer selection process until the entire “total payment” has been distributed (the undistributed amount = $0.00), then post! As easy as 1,2,3 !!!

11. Apply payment using “Invoice Number” • Enter all of the payment reference data • Assuming “total” payment of $430000 • Simply type the invoice number and hit enter • If the invoice exists (and is open) • the open amount will automatically be selected for payment • Then hit “select”

12. After you select the individual invoice it will be transferred to the right-hand side of the screen Apply payment using “Invoice Number” • The undistributed amount will be calculated and displayed on the screen • Continue the invoice selection process until the entire “total payment” has been distributed (the undistributed amount = $0.00), then post! As easy as 1,2,3 !!!

13. Correct the input or apply payments to open credits – just like BusinessWorks! BSoft’s RDS Validates Input • If the you attempt to post and the selected invoices do not equal the “total payment amount” you will receive an error message

14. With BSoft’s RDS • Save time… • enter payment across customers and invoices from a single screen • Reduce Errors… • Program calculates the applied and unapplied amounts • Let our software work for you!!!

15. Find out more! www.bsoftintegrators.com Or Contact your Sage BusinessWorks partner for more information