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Governance Council Agenda for 8/9/2018 OTAC Implementation Update (Keith/Angie)

Governance Council Agenda for 8/9/2018 OTAC Implementation Update (Keith/Angie) Position Management Training Overview Transition Plan: Jobs to OTAC Communication Strategy committees. UI Project Team Updates. Why make the change? Pending Positions tied to Jobs@Uiowa system

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Governance Council Agenda for 8/9/2018 OTAC Implementation Update (Keith/Angie)

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  1. Governance Council Agenda for 8/9/2018 • OTAC Implementation Update (Keith/Angie) • Position Management • Training Overview • Transition Plan: Jobs to OTAC • Communication • Strategy committees

  2. UI Project Team Updates

  3. Why make thechange? • Pending Positions tied to Jobs@Uiowasystem • OTAC is based off templates created from Jobcode notPosition • Display in OTAC requires clean-up/reduction in drop-downchoices PositionManagement

  4. NewPositions • Must be approved in Workflow prior to creating aReq • New Position form will now include “make available in OTAC”checkbox • Visible in OTAC for 90 calendar days or as long as its is tied to activeReq Position Management – NewProcess

  5. ExistingPositions • New Tool for Senior HR Leaders &designees • Identifies positions that are available inOTAC • System functionsinclude: • Adding and Reviewing positions to make them active inOTAC Position Management – NewProcess

  6. September10th OTAC Live forCandidates Staff Job Ads Appear New Website launched New Recruiting processes begin Transition Plan: Jobs@UIOWA toOTAC August13th OTAC Live Jobs Site Complete August30th Final StaffAds due inJobs@Uiowa September 4th OTAC Availablefor Recruiters September 9th All Jobs@Uiowa Staff AdvertisementsEnd

  7. Transition Plan: DeploymentTasks

  8. UHR TA available for consult and support during thetransition Contact: University Human Resources – Talent Acquisition (319)335-2656 TA-support@uiowa.edu Transition Plan:Support

  9. TrainingOverview

  10. TrainingOverview - AIRS

  11. Presentation of OTAC (August 13, 14, or15) • Prepares users for the new staff recruitment processes andtools • Highlights features available within OTAC for staffrecruiters • Sign up in My Training through SelfService • Recruiter Training (begins week of August20) • Guides recruiters through all phases of the staff recruitmentprocess • Training will be ongoing with just-in-time offerings throughtransition • Invites will be sent out directly to identifiedrecruiters TrainingOverview - Upcoming

  12. UHR TA is available for short-term coverage if local resources are limited and/orunavailable • For extended coverage, UHR TA will work directly with the college/division on an appropriate course ofaction • Colleges/divisions with multiple recruiters are encouraged to establish plans for back upcoverage CoverageConsiderations

  13. Questions?

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