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Data Pipeline Regional Training 2013

Data Pipeline Regional Training 2013

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Data Pipeline Regional Training 2013

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  1. Data Pipeline Regional Training 2013 1

  2. Who Are We? • Project Manager for Data Pipeline: • Lisa Bradley (303) 866-4902  bradley_l@cde.state.co.us • Data Services Unit: • Kevin Smith (Student October/Student Interchange) (303) 866-6723 smith_kevin@cde.state.co.us • Heather Ford-Sajovetz (Student End of Year) (303) 866-6755 ford-sajovetz_h@cde.state.co.us • Annette Severson (Student Discipline and HR/Staff Interchange) (303) 866-6824 severson_a@cde.state.co.us • Dennis St. Hilaire (Directory and Report Card March) (303) 866-6840 st.hilaire_d@cde.state.co.us • Debbie Puccetti (RITS/EDIS) (303) 866-697 puccetti_d@cde.state.co.us • Kristi Gleason (December Count/SPED Interchange) (303) 866-4620 gleason_k@cde.state.co.us • Lindsey Heitman (SPED End of Year) (303) 866-5759 heitman_l@cde.state.co.us • Jan Rose Petro (Director) (303) 866-6838 petro_j@cde.state.co.us

  3. Who Are We? • Other Data Pipeline Contacts: • Jessica Allen (TCAP/CoAlt, ACT, ACCESS SBDs and Pre-coded Labels process) (303) 866-6281 allen_j@cde.state.co.us • Linda Lamirande (11th Grade Alternate Assessment) (303) 866-6863 lamirande_l@cde.state.co.us • Nazanin Mohajeri-Nelson (Math Science Partnerships) (303) 866-6205 mohajeri-nelson_n@cde.state.co.us • Donna Morganstern (Title I Interchange) (303) 866-6209 morganstern_d@cde.state.co.us • Dian Prestwich (READ) (303) 866-6150 prestwich_d@cde.state.co.us • Adam Williams (Finance) (303) 866-6843 williams_a@cde.state.co.us • datapipeline.support@cde.state.co.us

  4. Together We Can Vision All students in Colorado will become educated and productive citizens capable of succeeding in a globally competitive workforce. Mission The mission of CDE is to shape, support, and safeguard a statewide education system that prepares all students for success in a globally competitive world. 4

  5. Goals Successful students Prepare students to thrive in their education and in a globally competitive workforce. • Ensure every student is on track to graduate postsecondary and workforce ready. • Increase achievement for all students and close achievement gaps. • Ensure students graduate ready for success in postsecondary education and the workforce. • Increase national and international competitiveness for all students. Great teachers and leaders Ensure effective educators for every student and effective leaders for every school and district. • Increase and support the effectiveness of all educators. • Optimize the preparation, retention, and effectiveness of new educators. • Eliminate the educator equity gap. Outstanding schools and districts Build the capacity of schools and districts to meet the needs of Colorado students and their families. • Increase school and district performance. • Turnaround the state’s lowest performing districts and schools. • Foster innovation and expand access to a rich array of high quality school choices for students. Best education system in the nation Build the best education system in the nation. • Lead the nation in policy, innovation, and positive outcomes for students. • Operate with excellence, efficiency, and effectiveness to become the best SEA in the nation. • Attract and retain outstanding talent to CDE. Students Educators Schools/ Districts State 5

  6. Students Educators Schools/ Districts 6

  7. When we intentionally integrate… Coherent and rigorous academic standards Innovative and engaging learning options Supported and effective educators Aligned and meaningful assessments Statewide and district accountability Expanding Student Learning We can personalize learning and ignite the potential of every student. 7

  8. Before We Begin . . .

  9. Change is Difficult!!! • How do you feel? • Excitement, fun • Trepidation, dread • Intent is to streamline efforts • Probably not first year • CDE is learning too

  10. Know Data Pipeline Before 2013-14 • Strong, basic understanding • In lieu of a hands on computer lab • Get to Know Data Pipeline Activity • 3 student files • How to Download Files • Activity Instructions • Pilot Phase Two • Current ADE respondents alerted • Open to all • Complete as many as needed • Minimum: Student and Staff • Two-week focus periods for various submissions

  11. Technical Assistance Efforts Increasing • Town Halls on high interest topics • Thursdays 9:00 -10:00 am • Begins March 21st • Submission specific webinars • Process change webinars • Self assessment • datapipeline.support@cde.state.co.us

  12. Transition Discussions Necessary • Data Pipeline is a new way of thinking • Will require a change in processes • Administration must be aware • Communication essential • Administrators • IT staff • Business owners • Vendors

  13. Two Musts for a Successful Transitionfor the 2013-14 Implementation 1. Communicate, Communicate, Communicate • Pilot, Pilot, Pilot

  14. Meeting Objective The purpose of this meeting is to provide all respondents with a better understanding of the changes that are associated with pipeline and an action plan of how to prepare for the changes. The changes we discuss include data pipeline terminology and process changes. 14

  15. Agenda • Data Pipeline • Overview • Pipeline Calendar • Changes/Similarities compared to ADE • Benefits • Terminology • Demonstration • Types of Collections • Essential Steps • Communication Needed for Success (within your organization, between organizations, vendors) • Roles and Responsibilities (Oracle Identity Management)

  16. Data Pipeline - Project Overview

  17. Collection Submission Process • Current Process - ADE • Point-in-time • Level 1 & 2 edits – collection specific • Text files only • Each collection has a collection owner • New Process – Data Pipeline • Interchanges rather than collections • Ed-Fi data model (national standard) • Level 1 business rules • Submission options • Web services or Flat files (Excel, .csv, or text) • Snapshots • Pulls data from interchanges • Level 2 business rules

  18. Data Pipeline vs. ADE – Similarities and Differences

  19. Presentation Challenge Name two differences between ADE and Data Pipeline 19

  20. Challenge Answer • ADE • Point in time • Only text files • Single login for one collection owner • Data Pipeline • Data can be submitted any time • Support multiple file formats (text, csv, excel) • Multiple logins and privileges

  21. Interchanges • Data sent to CDE from district’s system • Submit at any frequency • Submit using excel, csv, or text • Web services available for real time submission • Based on common data rather than reporting requirements • Student • Staff • Special Education IEP • Title I • Discipline • Teacher/Student Data Link

  22. Interchanges

  23. Presentation Challenge Work with a neighbor and list four of the six interchanges 23

  24. Challenge Answer • All six interchanges • Student & Enrollment • Staff & Assignment • SPED IEP • Discipline • Title I • Teacher/Student Data Link

  25. Data Pipeline – Pilot Calendar • Beginning in March (Two week segments) • RITS • EDIS • Directory • 11th Grade Alternate Assessment • Title I Interchange • Student Interchange • Student October • Staff Interchange • HR • Finance • SBD (Access, TCAP, ACT)

  26. Data Pipeline – Go Live Calendar • July 1 • RITS • EDIS • Directory • September 1 • Student • Staff • And all other collections • Note: ADE calendar will remain the same. (Snapshot, Year Round and Periodic)

  27. Benefits of Data Pipeline • Number of collections • 113 demographic data elements eliminated • Student data – 12 collections to 1 • Staff data 3 collections to 1 • Eliminated data redundancy in 15 collections/snapshots • Complexity of collections • 28% decrease in business rules • 62% of business rules shifted to Business Analyst

  28. Terminology and Definitions Data Pipeline Definitions Documentation can be found at the following link: http://www.cde.state.co.us/rise/ADEReplacement-Rationale.asp • Click on Glossary of Terms 28

  29. Demonstration Slides

  30. Login

  31. Initial Data Pipeline Screen

  32. FAQ screen

  33. Initial Data Pipeline Screen - Student

  34. Initial Data Pipeline Screen-RITS

  35. Initial Data Pipeline Screen- Apps

  36. File Upload

  37. Format Checker - Success

  38. Format Checker

  39. Format Checker – File has errors

  40. Data File Upload – File Type

  41. Data File Upload

  42. Data File Upload – Select file

  43. Data File Upload - Replace

  44. Data File Upload – Batch ID

  45. Email when job is done loading

  46. Validation Report – with Errors

  47. Validation Report – without Errors

  48. Batch Maintenance

  49. Batch Maintenance – Delete batch

  50. Cognos Reports