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Facilities Assessment Process

Facilities Assessment Process. Assessing Excellence. Program Evolution – Continuous Process Improvement Documentation Template – Assessment Composition Guidelines Preparing to Conduct the Physical Assessment Physical Assessment / Data Entry Assessor Internal Quality Assurance Review

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Facilities Assessment Process

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  1. Facilities Assessment Process

  2. Assessing Excellence • Program Evolution – Continuous Process Improvement • Documentation Template – Assessment Composition Guidelines • Preparing to Conduct the Physical Assessment • Physical Assessment / Data Entry • Assessor Internal Quality Assurance Review • RPC Review and Editing of Assessment • Production of Presentation Binder Cover, Spine, and Interior Text • RPC Review and Editing of Presentation Binder Cover, Spine, and Interior Text • Presentation to District – Request District & A/E Review / Assessment Challenge

  3. TEAM • Experienced Team with a clear understanding of roles & responsibilities • Small experienced team with well defined roles • On-Site Coordinator • Coordination with RPC & District • Data Coordinator • Responsible for CAD model • Off-Site Coordinator • Responsible for tracking & reporting • Assessment Review • Final Report Assembly PROCESS

  4. EQUIPMENT • Mobile Office • Laptops (1 for each assessor) • PDA (for data entry) • Checklist / Templates • Digital Cameras (1 for each assessor) • Router / Data Hub • Composition Guidelines • Measuring wheel or electronic measuring device PROCESS

  5. ASSESSMENT PREPARATION • Contact District – Provide Information Request Form • Outlines Information and Drawings Required • Have always received drawings from District • Building and Grade Configuration • Enrollment Requests • Career Tech Program • Initial Floor Plan Delineation (Digitization) • Web-Tool Set Up • Outline of Assessment Schedule PROCESS

  6. ON-SITE ASSESSMENT • Meet with Superintendent / Building-Grounds Supervisor • Ask questions about information provided • Outline Assessment Process • Set up Assessment work station at each building. • Internet Connection via School District • Physical Assessment throughout Facility • Input all data on to OSFC web-site while at each building • Team Coordination & Review • Submit for Internal Review • 99% of Building Model is complete • Utilize customized forms & templates per Item / Sections • Utilize PDA for Data entry & recording • Field measure perimeter of building & spaces • Compete CAD model of building while on site • Perimeter Finalized • All Building spaces identified PROCESS

  7. POST ASSESSMENT • Initial Review Comments back from RPC • All Review comments & responses are recorded on Excel document for each building • Reduces errors & provides an understanding of specific issues • Second Review Comments back from RPC • Final Facility plans completed • Thorough review and adjustment to reports • Final Floor Plans • Site plans w/ Aerial photos PROCESS

  8. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) PROCESS – CAD Model

  9. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) • PROCESS – CAD Model • Field Verify Dimensions

  10. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) • PROCESS – CAD Model • Floor Plan with Spaces

  11. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) • PROCESS – CAD Model • Binder Drawing

  12. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) • PROCESS – CAD Model • Data Coordination

  13. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) • PROCESS – CAD Model • Site Plan

  14. CURRENT FUTURE BUILDING INFORMATION MODELLING (BIM) • PROCESS – CAD Model • B.I.M

  15. Unified Team – Prepared for Anything • Assessment starts 3 days prior to On-Site Assessment • Must have drawings from the District prior to On-Site Assessment • District & Assessment Team Communication • Internet Connection • Finish report on-site to increase accuracy & efficiency • Communication with RPC

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