The Assessment Process

1. Kentucky Center for School Safety

2. The Assessment Process • Enhancing • Safe and Healthy • Learning Environments Kentucky Center for School Safety

3. History of Kentucky’s Safety Assessment Process • How did this effort begin? • Who is Involved in this effort (and why)? Kentucky Center for School Safety

4. The Assessment (not audit) – What is it? • Independent examination of: • School climate • School culture • Physical plant • The assessment is strictly voluntary • The assessment is advisory – not supervisory Kentucky Center for School Safety

5. What does the process involve? • A written request from the Superintendent • Confirmation letter and surveys sent to school and district staff • Principal contact (nurture the relationship) Kentucky Center for School Safety

6. What does the process involve? • Resource materials are sent to KCSS for review/analysis: • Surveys of staff, students and parents • Review of Safe Schools Data Report • Review of District/School Code of Conduct (Handbook) & School Rules • Review of District/School Emergency & Crisis Response protocols Kentucky Center for School Safety

7. What does the process involve? • Review Discipline and Safety Related Board Policies • Review of Student Supervision Schedules & Assignments • Review of Community Risk Factor Data • Review of Workers Comp and Insurance Claims Kentucky Center for School Safety

8. The Day of the Site Visit • Arrive early – stay the entire school day • Observe traffic patterns and bus drop-off • Observe supervision patterns as students arrive and are dismissed • Conduct interviews (130 individuals) • Observe lunch – Experience lunch • Physical plant walk-through Kentucky Center for School Safety

9. What is the process? • Draft the preliminary report (on-site): • Commendations • Areas of Mutual Concern • Considerations • Debriefing Options • Principal and invited others (after the school day) • Preliminary report out to staff (same day) • Comprehensive report out (one month later) Kentucky Center for School Safety

10. The Report • A comprehensive report will be sent to the Superintendent and Principal within a month: • Safe Schools Assessment Report • KIDS Count Data • SS Survey Reports • Safe School Data • Physical Plant Report Kentucky Center for School Safety

11. Accountability and Follow-up • Meeting with the Principal and staff • Follow-up with Site-Based Council (if requested) • Meeting with the Superintendent • Follow-up with Board of Education (if requested) • Meeting with the School Safety Coordinator • Wrap around services (available upon request) Kentucky Center for School Safety

12. How are schools and districts using the assessment? • A baseline for continual improvement • An objective “needs assessment” for the Comprehensive School Improvement Plan • Objective data for grant writing • Objective data upon which to base staff development • A way to leverage additional “wrap-around” services • PDS – KDE recommendations Kentucky Center for School Safety

13. How has the assessment process been accepted? Kentucky Center for School Safety

14. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY 03- 10 Districts, 13 Schools Safe Schools Assessments 2003-2008 Includes KY School for the Blind and KY School for the Deaf Kentucky Center for School Safety

15. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY 03- 10 Districts, 13 Schools Visits for FY 04- 11 Districts, 28 Schools Safe Schools Assessments 2003-2008 Includes KY School for the Blind and KY School for the Deaf Kentucky Center for School Safety

16. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY 03 - 10 Districts, 13 Schools Visits for FY 04 - 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Safe Schools Assessments 2003-2008 Includes KY School for the Blind and KY School for the Deaf Kentucky Center for School Safety

17. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY 03 - 10 Districts, 13 Schools Visits for FY 04 - 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Safe Schools Assessments 2003-2008 Includes KY School for the Blind and KY School for the Deaf Kentucky Center for School Safety

18. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY 03 – 10 Districts, 13 Schools Visits for FY 04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Safe Schools Assessments 2003-2008 Includes KY School for the Blind and KY School for the Deaf Kentucky Center for School Safety

19. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY 03 – 10 Districts, 13 Schools Visits for FY 04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 35 Districts, 68 Schools Safe Schools Assessments2003-2008 Includes KY School for the Blind and KY School for the Deaf Kentucky Center for School Safety

20. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Safe Schools AssessmentsFY 2009 Includes KY School for the Blind and KY School for the Deaf

21. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Visits for FY10 ‒ 31 Districts, 61 Schools Safe Schools Assessments FY 2010 Kentucky Center for School Safety

22. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Visits for FY10 ‒ 31 Districts, 61 Schools Visits for FY11 ‒30 Districts, 58 Schools Safe Schools AssessmentsFY 2011 Kentucky Center for School Safety

23. Kentucky Center for School Safety Safe School Assessments Legend Visits for FY03 – 10 Districts, 13 Schools Visits for FY04 – 11 Districts, 28 Schools Visits for FY05 – 32 Districts, 63 Schools Visits for FY06 – 32 Districts, 72 Schools Visits for FY07 – 39 Districts, 76 Schools Visits for FY08 – 44 Districts, 82 Schools Visits for FY09 – 23 Districts, 44 Schools Visits for FY10 ‒ 31 Districts, 61 Schools Visits for FY11 ‒ 27 Districts, 55 Schools Visits for FY12 – 45 Districts, 79 Schools Safe Schools AssessmentsFY 2012 Kentucky Center for School Safety

24. Costs Associated with the Assessment process Schools • This is a free service to the school district (schools) • Mailing of materials to the center • Copying of survey documents for distribution Kentucky Center for School Safety

25. KSBA KDE KCSS Lessons Learned • Schools continue to be a “Safe Place” for kids to be!!! • The process remains popular and is growing • The partnership between KCSS, KSBA and KDE continues to make sense Kentucky Center for School Safety

26. Lessons Learned • Principal “buy in” is critical • Sampling of students, parents and staff does not always yield rich data results • Staff/students want their voices and concerns to be heard • When it comes to liability, a pro-active position is preferable Kentucky Center for School Safety

27. Lessons Learned“Commendations” • Staff & Students reported feeling safe while at school • Most students feel that they can confide in at least one significant adult ** • Staff feel comfortable that their safety concerns will be heard Kentucky Center for School Safety

28. LessonsLearned“Commendations” • There is a common understanding of school rules and the consequences for breaking them • Schools are trending toward a “school-wide” behavior management system (Instructional Discipline) • Staff understand what is expected of them in terms of “student supervision” • Students and staff routinely rehearse fire and severe weather protocols Kentucky Center for School Safety

29. Lessons Learned“Commendations” • There is an “increased comfort level” among students to report safety concerns • Schools are clean and well maintained – creating a sense of pride & connection Kentucky Center for School Safety

30. Lessons Learned“Commendations” • Schools are beginning to distinguish between “School Safety Plans” and “Crisis Response Plans” • Many schools have a “formalized” school safety committee • Schools are appreciative of follow-up or “wrap- around” services Kentucky Center for School Safety

31. “Areas of Mutual Concerns”(based upon surveys and interviews) • Bullying and harassment remain a concern at all grade levels • Perception of Drug and Alcohol use • There remains a strong need for alternative options to suspension/expulsion Kentucky Center for School Safety

32. Lessons Learned“Areas of Mutual Concerns” • Consistency – Lack of consistent and proper supervision techniques • Consistency – School “rules” or policy enforcement • Complacency – Dangerous Instruments/Weapons Kentucky Center for School Safety

33. Lessons Learned“Areas of Mutual Concerns” • Access Control – Doors remain unlocked and open, negating a single point of entry • Teacher Identification – Staff routinely do not wear name tags as a means of identification • Surveillance – Cameras are not monitored consistently. Doors and windows are covered • Cell phones- Teachers and students rate cell phone abuse as a major problem. Lack of effective school board policies and inconsistent monitoring have contributed to this chronic problem. Kentucky Center for School Safety

34. Lessons Learned“Areas of Mutual Concerns” • Visitor sign in – Visitors often do not sign in or wear “school specific” identification • Emergency Management – Schools often do not practice “lockdown” scenarios or coordinate response protocols with local law enforcement and local industry • Schools are not designed or retro-fitted with safety/security as a primary concern Kentucky Center for School Safety

35. Have we made “Adequate Yearly Progress?” Kentucky Center for School Safety

36. Kentucky Center for School Safety

38. Kentucky Center for School Safety

44. Kentucky Center for School Safety

45. Kentucky Center for School Safety

48. Kentucky Center for School Safety

49. How does the team work? • Be prepared – understand the information that is sent to you prior to the visit – survey results • Team Leader will brief you on the materials that were sent to the Center – prior to the visit • Team Leader will provide you with a “Draft” report after the visit – you are to critique and offer suggestions based upon your observations • The team works as an extension of our collective agencies and/school districts. • The team works as a unit Kentucky Center for School Safety

50. Team member expectations • Represent yourself professionally • Make every attempt to honor your commitment • Arrive on time • This is truly an opportunity to help a school/district • Expect to have a fullday • Expect to see things differently – enjoy it • Expect to be changed by the process Kentucky Center for School Safety