Webcast for IEPPEC Conference Moderators

1. Webcast for IEPPEC Conference Moderators

2. This Webcast Will Cover • The peer review process • What to do on your session presentation day • Your role and responsibilities • Resources • Pre-event • On-site • Room manager • Presentation forensics • What you can do today

3. Welcome! And Thank You • IEPEC—since 1983 a resource for Professional Evaluators • What makes us different—Peer reviewed abstract process and Peer reviewed papers • What makes us really different? YOU!

4. Resources: Your Support Team

5. Resources: Pre-Event and at the Event • For content/event issues: • Me—content (and I will direct questions to the chairs)

6. Your Role and Responsibilities • Central point for communications with your authors! • Final authority on paper submission • Session leader • Session “storyteller” • Marketing role

7. Your Role: Central Point for Communications • Introduce yourself (this should already be done) to your authors (conference call is best) • Review timelines and expectations (on the web)

8. Peer-Review Process

9. By May 15 Exchange Papers Among Authors ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ Moderator

10. Moderator Review Questions

11. By June 6th, you should have author comments. Compile and submit to original authors. ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ Moderator Send Back to Authors no later than June 20th

12. Basics—Efficient Writing, Not “Lots of Writing” • Maximum number of pages 12 • All authors can be listed, but presenting author should be the first listed • All speakers have the Author’s Kit—it is also on the website • We cannot accept late papers. No paper, no podium—but always talk with me if warranted.

13. Your Author Wants to Know…http://www.iepec.org/?page_id=5124 • Paper Format Instructions (layout, length, fonts, etc.) • Reference Guide (how to cite a reference) • Your Paper Should Look Like This • IEPEC Conf_Paper Check List

14. If you have a problem paper… ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ Email to samb@caenergy.com ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ Moderator

15. Last Review of Papers no later than August 1st, me August 9th ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ Email to samb@caenergy.com ~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~ Moderator

16. Paper PDF Process • Be sure that they have not included any page numbers, track changes, comments (you might be surprised at what we get), etc.    • Your next job is to provide us with a session summary sheet no later than August 9. 

17. Your One Page Write-Up SESSION # (admin use only) SESSION TITLE (IN ALL CAPS) Moderator: Charles Michaelis, Databuild Research and Solutions Ltd PAPERS: Enter Title of Paper Enter All Authors, First Name, Middle Initial, Last Name, Affiliation

18. Your Role: Presentations • In August, make sure that your authors begin their presentation work • Discuss the format of the session • Note time constraints • Review the PowerPoint presentations • rule of thumb: no more than 3-4 bridge slides (title, outline, conclusions and 8 content slides max!) • All authors send you a final electronic copy of their presentation but….

19. To keep you sane… • Authors are to bring their own set to the conference!

20. Monday—At the Registration DeskMarket Transformation will be in Classroom 1 on Tuesday. Find the computer named “Classroom 1” and… Put the presentation for Market Transformation on : Classroom 1-Umweltforum

21. Open the Desktop and Find Your Session’s File Folder… Put you file in the proper session folder Example • Market Transformation Tues. 11:00 – 12:30 • Tiedemann • Wobus • Parlin • Bennich • National Energy Programs Tues. 2:00 – 3:30 • Add files into this folder

22. Get Ready for Stage Time

23. Be Prepared And Thus Avoid Surprises

24. In Your Room • In your room: • Table and four chairs, room set is schoolroom • Podium • Laser pointer • Speaker timer • Data projector • Computer!!!!! • Confirm that each speakers presentation is in your sessions file folder on the computer. Your room manager will help with this

25. Focus on Key Learnings for Your Audience • Ask each speaker what they see as the “take aways” from their presentation—this will help you craft a short session story • Are there connections that you can see that may have been overlooked by your speakers (the old forest for the trees issue)

26. Credential your Speakers • Review bios—and then: • Think about what is relevant in this bio that makes them ideally suited to talk about what they are going to cover—credential them—we do not need pedigrees • Be a bit informal—thus do not read a prepared bio • Within 5 seconds of hearing someone read a bio, people are no longer listening nor is the information particularly useful

27. Presentation Forensics: ModeratorTime Waits for No One • Rule One: Time waits for no-one, you have a 90-minute session • Start on time—don’t wait! • Spend the first 5 minutes with: • Why this session is important to evaluators • Who the speakers are and what they will talk about and what participants should listen for (45 seconds per paper) • What the rules are—20 minutes per speaker, questions at ???? • You now have only 85 minutes left

28. Time Waits for No One • Introduce your first, speaker—there is now only 84 minutes left –and by the time you introduce all your speakers when they present, you will have only 80 minutes left • But we are not done yet! With general admin, speaker’s presentations, time required for moving speakers up and down, closing remarks, you will have around 14-16 minutes for questions and discussion left in your 90 minute session—make the most of this time

29. Presentation Forensics: Moderator • Problems: Speaker won’t quit: • Remember that the audience can SEE that they have run out of time • Get up and stand next to them • Move them over and suggest that folks talk with them after the session

30. During the Session • Wake up the audience! Have questions to get a discussion rolling ready at hand • Repeat questions to assure that everyone has heard and you have heard the question correctly—no grandstanding with statements • General Problems? Equipment?—ask your room manager to take care of it—they are there to fix whatever happens and then you ignore the problem

31. Your Room Manager: Do Things the Easy Way • Will be there to help at all times • They will pull up the presentations and open them at the bottom of the screen • Speaker tent cards will be out • You and the speakers know how to work the equipment

32. Your Room Manager: Takes Care of Trouble • Will make sure that your session title is clearly displayed on the outside door • Will get more chairs if needed • Will handle any problems in the room such as: • Temperature • Lighting • AV not working • And anything that takes time away from you doing your job of keeping the session moving

33. Marketing • Help us highlight your role and put your colleagues in the audience • Add our website link to your signature block • Note your role in the event in any marketing materials where it is appropriate • http://www.iepec.org