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Keystone Hospital RFID Implementation

This project overview details the successful implementation of an RFID system at Keystone Hospital, aimed at enhancing asset management and utilization, ensuring efficient equipment calibration, and maintaining effective inventory practices. The project, completed within 24 months and under a $2 million budget, focused on real-time location reporting and involved extensive financial analysis, ultimately yielding significant annual benefits. Challenges such as funding issues and contractor injuries were addressed by incorporating a third-party security team, resulting in a robust and secure system that met all expectations and opened avenues for future enhancements.

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Keystone Hospital RFID Implementation

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  1. Keystone Hospital RFID Implementation IST 302 Team 3: Ryan Steigerwalt, Greg Blaszczak, Joe Smith, Cory Shipley, Brian Langendonk April 27, 2012

  2. Project Overview • Project purpose • Asset Loss Management • Asset Utilization Management & Real-time Location Reporting • Equipment calibration and Maintenance • Asset cleaning • Inventory • Financial analysis • Minor problems/issues • Addition of 3rd party security team

  3. Project Success Criteria • Pilot implemented within 18 months • Full system running within 24 months • Do not exceed $2 million budget • Minimal customer downtime • Fast and efficient deployment • Convenient Usability

  4. Decision Making Process • Active vs. Passive RFIDs • Tested 3 kinds of RFIDs • Low level: $25 • Medium level: $50 • High level: $100 • Decided on use of active RFIDs • Fixed RFID Readers • Motorola FX9500: $1,200 • Handheld RFID readers • Motorola FT900: $810

  5. Financial Analysis • Total Project cost: $1,424,470 • Employees (Mixture of salary and hourly) • Total employee costs: $865,520 • Hardware (RFID tags, RFID readers, server update) • Total hardware costs: $336,750 • Software • Software license costs: $6,000 • Testing (Hardware and security tests) • Note: $100,000 used for external security assessment • Testing costs: $119,298 • Reserves (Additional expenditures (travel, support….) • Reserve costs: $96,902

  6. Financial Analysis • Total Project Benefits: $711,000 (annual) • Earned benefit from increased productivity • $480,000 annually • Decreased loss of assets • $231,000 annually

  7. Challenges: Project problems • Lack of funding • Hindered ability to implement the RFID system • Found to be a bank error and was resolved • Contractor medical injury • Stalled forward progress temporarily • New contractor was quickly found • 3rd party security team • Request of hospital • Tests system security

  8. System security analysis • Request of Keystone Hospital • Concern over safety of the RFID technology • Purchase and test 3 different RFID products • $100,000 from initial budget for 3rd party team • Challenges • Working alongside an external team • Using the 3rd party team’s evaluations to make improvements • Additional costs

  9. System security solution • Easily able to incorporate • No budget concerns • Team worked smoothly • Feedback was presented and system modifications made • Security testing successful

  10. Closing • Implementation successful • All aspects of scope met • Future opportunities • Further expanding on the current system • Questions? or comments?

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