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SECTION 3 SKILLS Customizing a Presentation PowerPoint Presentation
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SECTION 3 SKILLS Customizing a Presentation

SECTION 3 SKILLS Customizing a Presentation

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SECTION 3 SKILLS Customizing a Presentation

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  1. SECTION 3 SKILLSCustomizing a Presentation 3.1 Use the Clipboard Task Pane 3.2 Find and Replace Text 3.3 Insert WordArt 3.3 Format WordArt 3.4 Draw Shapes 3.4 Customize Shapes CHECKPOINT 1 3.5 Display Gridlines 3.5 Insert a Text Box 3.5 Copy and Rotate Shapes 3.6 Create a Table 3.6 Format a Table 3.7 Insert Action Buttons 3.7 Insert Hyperlinks CHECKPOINT 2 3.8 Format with a Slide Master 3.9 Insert Headers and Footers 3.9 Use the Package for CD Feature 3.10 Add Audio 3.10 Add Video 3.11 Set and Rehearse Timings CHECKPOINT 3

  2. Use the Clipboard Task Pane To use the Clipboard task pane: • Click the Home tab. • Click the Clipboard group dialog box launcher. • Select the desired text and click the Copy button in the Clipboard group. • Continue selecting text and clicking the Copy button. • Position the insertion point. • Click the desired item in the Clipboard task pane. Clipboard task pane

  3. Use the Clipboard Task Pane…continued To change the Clipboard task pane options: • Click the Options button at the bottom of the Clipboard task pane. • Insert a check mark before the options that you want active. Options button

  4. Find and Replace Text To find and replace text: • Click the Replace button in the Editing group in the Home tab. • At the Replace dialog box, type the text in the Find what text box. • Press Tab. • Type the text in the Replace with text box. • Click the Replace All button. • Click OK. • Click the Close button. Replace dialog box

  5. Insert WordArt To insert WordArt: • Click the Insert tab. • Click the WordArt button in the Text group in the Home tab. • Click the desired WordArt option. • Type the WordArt text. • Apply the desired formatting. WordArt button

  6. Format WordArt To change the WordArt size: • Click the WordArt. • Type a measurement in the Height or Width measurement box. Height measurement box Width measurement box

  7. Format WordArt…continued To add effects: • Click the WordArt. • Click the Drawing Tools Format tab. • Click the Text Effects button in the WordArt Styles group. • Click the desired effect. Text Effects button

  8. Draw Shapes To draw a shape: • Click the Home tab. • Click the More button at the right side of the shapes. • Click the desired shape. • Drag in the slide to draw the shape. OR • Click the Insert tab. • Click the Shapes button. • Click the desired shape. • Drag in the slide to draw the shape. shapes

  9. Customize Shapes To change the shape style: • Select the image. • Click the Drawing Tools Format tab. • Click the More button at the right side of the shape style thumbnails in the Shape Styles group. • Click the desired style at the drop-down gallery. shape styles

  10. Customize Shapes…continued To change the shape effects: • Select the image. • Click the Drawing Tools Format tab. • Click the Shape Effects button in the Shape Styles group. • Click the desired effect at the drop-down gallery. Shape Effects button

  11. Customize Shapes…continued To display the Selection and Visibility pane: • Click the Drawing Tools Format tab. • Click the Selection Pane button in the Arrange group. Selection and Visibility pane

  12. CHECKPOINT 1 • How many different items can you collect in the Clipboard task pane? • 6 • 12 • 24 • 36 • Use this button to apply visual effects to WordArt. • Text Effects • Visual Effects • WordArt Effects • Special Effects Answer Answer Next Question Next Question • Use this application to distort or modify text. • SmartArt • WordArt • Clip Art • Shapes • You can draw a shape using buttons in the Insert tab and this tab. • View • Animations • Design • Home Answer Answer Next Question Next Slide

  13. Display Gridlines To display gridlines: • Click the View tab. • Click the Gridlines check box in the Show group. Gridlines check box gridlines

  14. Insert a Text Box To insert a text box: • Click the Insert tab. • Click the Text Box button in the Text group. • Click in the slide or drag to create the text box. text box

  15. Copy and Rotate Shapes To rotate a shape using the Rotate button: • Select the shape. • Click the Drawing Tools Format tab. • Click the Rotate button in the Arrange group. • Click the desired option at the drop-down list. Rotate button

  16. Copy and Rotate Shapes…continued To rotate a shape using the rotation handle: • Position the mouse pointer on the rotation handle until the pointer displays as a circular arrow. • Hold down the left mouse button. • Drag to the desired direction. • Release the mouse button. rotation handle

  17. Create a Table To create a table: • Click the Insert Table button in the Content placeholder. • At the Insert Table dialog box, type the desired number of columns and rows. • Click OK. Insert Table button Insert Table dialog box

  18. Create a Table…continued To widen a column: • Position the mouse pointer on the gridline in the table until the pointer turns into a double-headed arrow with two short lines between. • Hold down the left mouse button. • Drag to the desired mark on the horizontal ruler. • Release the mouse button. mouse pointer

  19. Format a Table To apply a predesigned style to a table: • Click the Table Tools Design tab. • Click the More button at the right side of the Table Styles group. • Click the desired style in the drop-down gallery. table styles

  20. Format a Table…continued To change the alignment: • Click the Table Tools Layout tab. • Select the desired cells. • Click the desired alignment button in the Alignment group. To change the table size: • Click the Table Tools Layout tab. • Type the desired measurement in the Height or Width measurement box. • Press Enter. Alignment group Table Size group

  21. Insert Action Buttons To insert an action button: • Click the Insert tab. • Click the Shapes button in the Illustrations group. • Click the desired action button at the drop-down list. • Drag in the slide to create the button. • At the Action Settings dialog box, select the desired action. • Click OK. Action Buttons Action Settings dialog box

  22. Insert Hyperlinks To insert a hyperlink to a website on the Internet: • Select the text. • Click the Insert tab. • Click the Hyperlink button in the Links group. • At the Insert Hyperlink dialog box, type the address in the Address text box. Hyperlink button Address text box

  23. CHECKPOINT 2 • You can display these to help position elements. • positionlines • rulerlines • guidelines • gridlines • Action buttons are located in the drop-down list of this button. • Shapes • Clip Art • WordArt • SmartArt Answer Answer Next Question Next Question • Press this to move the insertion point to the previous cell in a table. • Alt + Tab • Ctrl + Tab • Shift + Tab • Tab • The Hyperlink button is located in this tab. • Home • Insert • Design • Animations Answer Answer Next Question Next Slide

  24. Format with a Slide Master To format in Slide Master View: • Click the View tab. • Click the Slide Master button in the Master Views group. • Make the desired editing changes. • Click the Close Master View button in the Close group. slide master

  25. Insert Headers and Footers To insert a header or footer on all slides: • Click the Insert tab. • Click the Header & Footer button in the Text group. • At the Header and Footer dialog box with the Slide tab selected, choose the desired options. • Click the Apply to All button. Slide tab

  26. Insert Headers and Footers…continued To insert a header or footer in notes and handouts: • Click the Insert tab. • Click the Header & Footer button in the Text group. • At the Header and Footer dialog box with the Notes and Handouts tab selected, choose the desired options. • Click the Apply to All button. Notes and Handouts tab

  27. Use the Package for CD Feature To use the Package for CD feature: • Click the File tab. • Click the Save & Send tab. • Click the Package Presentation for CD option. • Click the Package for CD button. • At the Package for CD dialog box, type a name for the CD. • Click the Copy to CD button. Package for CD dialog box

  28. Add Audio To insert an audio clip: • Click the Insert tab. • Click the Audio button in the Media group. • Navigate to the desired folder. • Double-click the desired audio clip. Audio button

  29. Add Audio…continued To start an audio clip automatically: • Click the Audio Tools Format tab. • Click the down-pointing arrow at the right side of the Startoption in the Audio Options group. • Click Automaticallyat the drop-down list. Start option

  30. Add Video To insert a video clip: • Click the Insert Media Clip button in the placeholder. • Navigate to the desired folder. • Double-click the desired video clip. OR • Click the Insert tab. • Click the Video button arrow in the Media group. • Click the Video from File option. • Navigate to the desired folder. • Double-click the desired video clip. Insert Media Clip button Video button arrow

  31. Add Video…continued To play a video clip: • Click the Video Tools Format tab. • Click the Play button in the Preview group. Play button

  32. Add Video…continued To set the video volume: • Click the Video Tools Playback tab. • Click the Volume button in the Video Options group. • Select the desired volume at the drop-down list. Volume button

  33. Add Video…continued To start the video automatically: • Click the Video Tools Playback tab. • Click the down-pointing arrow at the right side of the Startoption in the Video Options group . • Click Automaticallyat the drop-down list. Start option

  34. Set and Rehearse Timings To set and rehearse timings: • Click the Slide Show tab. • Click the Rehearse Timings button in the Set Up group. • When the desired time displays, click the Next button on the Recording toolbar. • Continue until times are set for each slide. • Click Yes at the message. Rehearse Timings button Recording toolbar Next Pause slide time Repeat

  35. Set and Rehearse Timings…continued To set up a show to run continuously: • Click the Slide Show tab. • Click the Set Up Slide Show button in the Set Up group. • Click in the Loop continuously until ‘Esc’ check box in the Set Up Show dialog box. • Click OK. Set Up Show dialog box

  36. CHECKPOINT 3 • Using this can be very helpful in reducing the steps needed to format slides. • master control • slide control • slide master • handout master • Use this feature to help set the times for slides as you practice delivering the slide show. • Rehearse Timings • Practice Timings • View Timings • Set Timings Answer Answer Next Question Next Question • This is the name for information that appears on the bottom of each slide. • repeater • footer • header • master • Use options at this dialog box to control the slide show. • Control Show • Slide Show Options • View Show • Set Up Show Answer Answer Next Question Next Slide