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Digital Document Connection

This presentation by Mark Martin and Daphne Evans at the 2012 DOE/OSTI Annual Working Meeting discusses the "Digital Document Connection" initiative aimed at improving access to DOI's Scientific and Technical Information (STI) through digitization. Since its inception in 2006, the project has digitized over 16,454 documents from various laboratories, including FNAL and LANL. OSTI aims to streamline this process by providing labs with bibliographic records lacking electronic full-text. Participants are invited to collaborate by contacting Daphne Evans.

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Digital Document Connection

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  1. Digital Document Connection Improving access to STI Mark Martin Assistant director, program integration Daphne Evans Information Specialist Contractor to DOE/OSTI 2012 STIP Annual Working Meeting

  2. Digital Document Connection • Inception • Began in 2006 as ‘Digital Data Access’ • Goal • Increase access to DOE STI through a complex-wide digitization effort

  3. How many so far? • FNAL - 7,115 • LANL - 8,912 • ORNL - 187 • SRS - 250 Total – 16,454

  4. How to proceed? • OSTI can provide labs a listing of bibliographic records that do not currently have electronic full text. • Fields provided could include: • OSTI ID • Report Number • Title • Author • Publication Date

  5. Avoid Duplication • Check E-Link prior to scanning. Full-text Change Report…coming soon

  6. Announcing the electronic full text to OSTI • 1. Site-hosted full text (URL) • 2. Site-specific FTP area • 3. E-Link 241.1

  7. Site-hosted full text (URL) • Provide spreadsheet with two columns of information: • URL OSTI ID • This can be the same spreadsheet that you requested from OSTI. Site URL and OSTI ID are the two pieces of information we need. Any added information on the spreadsheet will be ignored when we process the records.

  8. Site-specific FTP Area • At your request, we can create a site-specific FTP area for uploading PDFs. Required Naming Format OSTIID.PDF

  9. E-Link 241.1 • Upload single documents via the 241.1 form • Search for the OSTI ID of the bibliographic citation, and attach your scanned PDF.

  10. Questions? • If you want to participate: • Contact: • Daphne Evans • evansd@osti.gov • 865-576-1333

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