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Effective Conference Planning with Polycom VSX 7000: A Comprehensive User Guide

This user guide provides essential planning strategies for successful conferences using the Polycom VSX 7000 system. Topics include pre-conference preparation such as participant notifications, agenda distribution, and equipment familiarization. It highlights PowerPoint presentation tips to ensure clarity and engagement. On the conference day, guidance on punctuality, introductions, etiquette, and equipment management is covered. Finally, it emphasizes the importance of reviewing and concluding the meeting on time, ensuring a productive experience for all participants.

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Effective Conference Planning with Polycom VSX 7000: A Comprehensive User Guide

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  1. Polycom VSX 7000 User Guide Module 1: Planning the Conference

  2. Prior to the Conference • Plan ahead • Notify participants of time, date and locations • Distribute agenda and other items • Learn about the type of equipment you will be using • Have a backup plan in case of technical problems

  3. Power Point Presentations • Use 24 Point or higher • 7 words and 7 lines per page • No red, yellow or orange text • Use light letters on a dark background • Limit to 3 different font styles • Limit to 4 colours • No italics, fine lines or borders

  4. On the day of the conference • Arrive early • Begin your meeting on time • Introduce yourself and proceed with a roll call of other sites • Be mindful of the time allotted • Establish ground rules

  5. Etiquette • Allow on-screen site to finish first • Mute microphones when not speaking • Make sure that the camera can see you • Know the equipment • Avoid excessive movement • Keep lesson with timeframe

  6. Ending the Conference • Allow time for review and final questions • End on time

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