HPRP Webinar on New Reporting and Data Entry Guidelines - April 2010

1. 0 HPRP: New Reports HPRP new reports and data entry reporting review April 2010

2. Today’s Webinar • You can listen using your computer or calling in by phone • Phone: 312-878-0222, access code 472-480-770 • Use the bar on the right side to ask questions. We will respond either directly, as part of the webinar to the audience in general, or follow-up after with you. • Please answer survey at end of webinar hmismn.org

3. New HPRP reports • New reports added to the system • Provide reports covering all HPRP data elements • Help prepare for APR • Help you manage data to meet HPRP program requirements hmismn.org

4. New report names • 4. MN HPRP Data Check Service Costs • 5. Demographics and Entry Data Check • 6. Demographics and Entry Data Report • 7. HPRP Income Data Check hmismn.org

5. 4. MN HPRP Data Check Service Costs • Costs associated with services are helpful for project management • Help track and report on total cost overall and by client • Help make sure services match quarterly financial statements-important for reports submitted to grantees • Run for entire grant or quarterly hmismn.org

6. 4. MN HPRP Data Check Service Costs • Tab 1: Services Data Check • Provides service details by household • Tab 2: Service Costs by Household • Provides only financial services with costs totaled by household • Tab 3: Service Costs by Financial Service • Provides only financial service data grouped by financial service type and overall • Use to confirm totals for services match other financial information provided to grantee hmismn.org

7. 4. MN HPRP Data Check Service Costs • Tabs 4 & 5: Length of Service • HPRP clients can only receive up to 18 months of each type of service • Detail service information; Check for any errors and keep track of any clients approaching time limit • Easy way to verify service length for any audits that may take place • Much federal-level pressure to get the details right hmismn.org

8. 4. MN HPRP Data Check Service Costs • Tab 4: Detail Service Information • Calculates total days per service for each service based on either units for back payments or service start and end dates • Check service details are correct • Tab 5: Length of Service Totals • Total months of assistance for each service type • Combines back payments and length based on start and end date together for each service type hmismn.org

9. 4. MN HPRP Data Check Service Costs • Run report quarterly to check for costs and service data accuracy • Run using grant start date (10/1/2009) to check for length of services hmismn.org

10. 5. Demographics and Entry Data Check • Focused on many required data elements for HPRP APR • Details on APR will be coming from HUD. Data checking needed for current clients served to be ready for reporting. • Data required for all household members included on this report: • Demographics, Housing Status, Disability of long duration hmismn.org

11. 5. Demographics and Entry Data Check • Tab 1: Demographics • Includes all clients grouped by household • Some type of household counts will likely be on APR • Tab 2: Entry Data All Clients • Missing information: Make sure back date mode is correct (Use the H). • Housing status required for QPR so most likely updated; make sure disability of long duration is completed hmismn.org

12. 5. Demographics and Entry Data Check • Tab 3: Data required for all clients 18+ at entry • Presented in two tables. Make sure to look down page • Report calculates age at entry; this can be different than current age in ServicePiont • Includes household members such as adult children, elderly parents, etc. • Make sure to complete all required fields • Veteran status and Zip Code often missed but important to HUD hmismn.org

13. 6. Demographics and Entry Data Report • Provides counts of data included in report #5. • Use to help you check for missing information and make sure information presented is correct • Are the numbers for housing status, disability, household type, etc. as expected? hmismn.org

14. 6. Demographics and Entry Data Report • Can use to report back to others who you are serving in your HPRP program • Report requested by a few sub-grantees • Report will be provided to your grantees to start APR data communication process hmismn.org

15. 7. HPRP Income Data Check • Income required for ALL clients at entry and exit • Update if they are in the program over a year • Will be in the APR, but we don’t know exact format • Follows other income reports we have developed, but should help prepare you for APR • We will also be developing an income counting report soon in ART and providing it to grantees as part of our data quality processes hmismn.org

16. 7. HPRP Income Data Check • Income and Non-Cash presented in separate sections of the report (separate sub-assessments) • Entry Income tab includes all clients by household • “Income received from any source in past 30 days?” And “Total Monthly Income” questions show up on each line • Also includes a row for each income source recorded in the sub-assessment • Groupings for wage and non-wage sources hmismn.org

17. 7. HPRP Income Data Check • Second tab provides income at exit • Make sure that any income changes are recorded at exit so that any income changes are reflected • Third tab provides current income • Most useful to track any clients in the program a year or more with income changes reported at this time hmismn.org

18. 7. HPRP Income Data Check • Non-cash at entry • Grouped by household • Make sure non-cash sources shared by all household members show up in each of their records (i.e. food stamps, medical benefits) • Row for each non-cash source • “Non-cash benefit received in past 30 days?” repeated on each line • Make sure this question is complete • Received At Entry: Indicates if included in non-cash at entry hmismn.org

19. 7. HPRP Income Data Check • Non-Cash at Exit and Non-Cash current follow similar format • Make sure to check non-cash at exit closely for income changes • Non-Cash current most useful for clients in the program a year or more hmismn.org

20. 7. HPRP Income Data Check • Income Change Entry to Exit • Provides household ID for households with cash income changes between entry and exit • Refer to the Entry and Exit Income tabs to match client income information to the Household ID • Income Change Entry to Current • Similar format • Most useful for clients in the program a year or more to track changes not related to exit hmismn.org

21. Forms and instructions • Updated forms and instructions available on web site: hmismn.org • Make sure you are using HPRP forms • If someone else has developed forms for you, please verify all questions are included • Word forms can be modified, but make sure to keep instructions and all data elements hmismn.org

22. June 1st Changes Coming • HUD has finalized new set of changes required for June 1st • A few changes coming that will affect all funding sources • Some changes coming to disability types • State funders are moving up their changes to coincide with this date • Few state funder changes • Watch for your newsletter wilderresearch.org

23. Poll: what areas do you need help with • Please answer the poll on your screen so we can help with areas people have the most questions about wilderresearch.org