HPRP

1. HOMELESS PREVENTION & RAPID REHOUSING PROGRAM HPRP

2. HPRP Homeless Prevention and Rapid Re-Housing Program • AGENDA: • What is HPRP • Who can benefit • Budget • What is the criteria • Enrollment period • QUALIFYING FINANCIAL SERVICES • Application process • Home Inspection • Application/Enrollment • How to • Forms • HPRP Exit or Recertification • Where we are to date • Questions/Answers

3. HPRP Homeless Prevention and Rapid Re-Housing Program • WHAT IS HPRP • Part of the American Recovery & Reinvestment Act of 2009 • Short and long term assistance is available from 1 to 18 months • The Grant Period is over September 30, 2011 • As that date approaches, long term assistance decreases to stay within timeframe • To assist with renters in episodic crisis • will not be helpful to home owners • Provides assistance with rent and/or utilities • Has very strict guidelines • Some guidelines are still being made

4. HPRP Homeless Prevention and Rapid Re-Housing Program • WHO CAN BENEFIT • Only renters are eligible for assistance • Focus on Planning District 16 and Westmoreland • Focus is on families with children • Individuals are appropriate for assistance • Two types of assistance • Homelessness Prevention • To assist participants who would be homeless without this assistance • Rapid Re-Housing • To assist those who are already homeless according to HUD’s definition • Serving Chronic Homeless is not recommended

5. HPRP Homeless Prevention and Rapid Re-Housing Program • BUDGET • Prevention $296,539.00 General Emergency Assistance: $197,817.00 Assistance to families w/children $ 98,906.00 Average of 3 months emergency assistance per household • Re-Housing $197,816.00 General Re-Housing $118,690.00 Re-Housing to families w/children $ 35,126.00 Long Term Re-Housing $ 44,000.00 General and Family Re-Housing estimate up to 3 months rent, security deposit, utility deposits and/or payments Long Term Re-Housing estimates up to 15 months rent, security deposit, utility deposit/payment for individuals in long term crisis such as awaiting for SSDI or other benefit to obtain income

6. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA Minimum Requirements for All Program Participants • Household income is at or below 50% Area Medium Income (AMI) • Note – this is entire household, regardless of relationship • Must include a copy of income eligibility determination printed from https://webapps1.hud.gov/hfc/calculator • Household is either homeless or is at risk of homelessness AND meet both of the following circumstances • No appropriate subsequent housing options have been identified, AND • The household lacks the financial resources and support networks needed to obtain immediate housing or remain in existing housing Household would be homeless BUT for this assistance

7. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA • Area Medium Income (AMI) for district 16 AMI

8. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA Prevention Minimum Requirements In addition to the overall minimum requirements, prevention participants must meet at least meet one of the high risk factors or two or more of the moderate risk factors: High Risk Factors • Eviction within two (2) weeks from a private dwelling (including housing provided by family or friends – must have a legal lease) • Discharge within two (2) weeks from an institution in which the person has been a resident for more than 180 days (including prisons, mental health institutions, hospitals) • Residency in housing that has been condemned by housing officials and is no longer meant for human habitation • Sudden and significant loss of income

9. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA Moderate Risk Factors – must meet at least 2 • Sudden and significant increase in utility costs • Mental health and/or substance abuse issues • Physical disabilities and other chronic health issues, including HIV/AIDS • Severe housing cost burden (greater than 50% of income for housing cost) • Homeless in the last 12 months • Young head of household (under 25 with children or pregnant) • Current or past involvement with child welfare, including foster care • Pending foreclosure of rental housing • Extremely low income (less than 30% of Area Medium Income) • High overcrowding (the number of persons exceeds health and/or safety standards for the housing unit size • Past institutional care (prison, treatment facility, hospital) • Recent traumatic life event, such as death of a spouse or primary care provider, or recent health crisis that prevented the household from meeting its financial responsibilities • Credit problems that preclude obtaining of housing • Significant amount of medical debt

10. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA HUD’s Definition of Homelessness: • an individual who lacks a fixed, regular, and adequate nighttime residence; AND • an individual who has a primary nighttime residence that is – • a supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing for the mentally ill); • an institution that provides a temporary residence for individuals intended to be institutionalized; or • a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.

11. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA Rapid Re-Housing Minimum Requirements Rapid Re-Housing assistance is available for persons who are homeless according to HUD’s definition. In addition to the overall minimum requirements, individuals and families must meet one of the risk factors below in order to qualify for Rapid-Re-Housing: • Sleeping in an emergency shelter; • Sleeping in a place not meant for human habitation, such as cars, parks, abandoned buildings, streets/sidewalks; • Staying in a hospital or other institution for up to 180 days but was sleeping in an emergency shelter or other place not meant for habitation immediately prior to entry into the institution • Graduating from or timing out of a transitional housing program; • Victims of domestic violence

12. HPRP Homeless Prevention and Rapid Re-Housing Program • CRITERIA Once a participant meets the basic fundamental criteria, there are still other criteria that must be met: • Must have a lease for either prevention or rapid re-housing • Must not be receiving other subsidy • Must live in fair market housing • Must have an eviction notice, 5-day pay or quit or comparable • Must be in the United States legally • Must be paying less than 50% of income for housing • Must be able to show stability after HPRP assistance • Cannot have more than $500 in assets (this includes retirement accounts) • Cannot have a history of needing assistance continually

13. HPRP Homeless Prevention and Rapid Re-Housing Program • ENROLLMENT PERIOD • Enrolled up to 3 months at a time • Re-evaluate every 3 months • Maximum of 18 months total enrollment • Most clients should only be enrolled for short time assistance • Re-enrollment is desired over a negative outcome • Payment of multiple past due months counts against this period • No more than six (6) past due months may be paid

14. HPRP Homeless Prevention and Rapid Re-Housing Program • QUALIFYING FINANCIAL SERVICES • Rent Deposit • Rental Payments • Utility Deposit • Utility Payments (gas, electric, water/sewer) • Motel Vouchers (only if Shelter is documented as full and lease for new housing is in hand) • Moving Costs (Furniture storage, truck rental and only if lease for new housing is in hand) If you are unsure if something qualifies, ALWAYS ASK !!!

15. HPRP Homeless Prevention and Rapid Re-Housing Program • APPLICATION PROCESS • Prescreening-Application /Referral • Application/Enrollment Meeting with HPRP Case Manager • Determine Eligibility • Establish Case Management Plan (CRITICAL) • Schedule Property Inspection • Utilize Community Partnerships (as needed) • Staffing meeting (Wednesdays of every week) • Case Management Meetings (est. once per month or as needed to achieve outcomes) • Re-certification/Exit Interview (80 days)

16. HPRP Homeless Prevention and Rapid Re-Housing Program • HOME INSPECTIONS • Every home considered for Re-Housing must be inspected • If previously inspected, a certificate must be obtained for the file • If never inspected, an inspection must be scheduled • If constructed before 1978, additional inspections apply • Lead / Asbestos – Special training is required • If the home has had these inspections in the last 12 months, a copy of the certificate can simply be added to the file • If the home has not been inspected in the last 12 months, an inspection must be scheduled NO PAYMENTS CAN BE MADE UNTIL THE PROPERTY PASSES INSPECTION

17. HPRP Homeless Prevention and Rapid Re-Housing Program • APPLICATION/ENROLLMENT MEETING • Eligibility determination • Complete required forms • Establish a self-sufficiency plan • Long/Short term goals • Budget recommendations (including a crisis savings account)

18. HPRP Homeless Prevention and Rapid Re-Housing Program • HOW TO Required Forms: • Pre-Screening – this form assists with eligibility determination • Case notes describing situation and assistance needed other than financial • HPRP Minimum Requirement Form (5 pages) • Part 5 Annual Income retrieved on-line • FY09 Income Limits Documentation System specific to County of residency • Lead-Based Paint Visual Assessment (must be trained) • Basic Habitability Checklist • Staff Affidavit • Self-Declaration of Income • Self-Declaration of Housing • Homeless Certification as appropriate • HMIS Form • Participant Agreement • No-Fee Certification • Assets Form • Rent Reasonableness Form • Professional’s Contact Log • W-9

19. HPRP Homeless Prevention and Rapid Re-Housing Program • HOW TO Required Documentation: INCOME • Copy of most recent pay stubs • Written verification of income • Copy of most recent tax return (1040 with schedule C,E or F) • Copy of most recent interest or dividends • Verification form of other net income • Copy of most recent payment statement or benefit notice from Social Security Administration (SSA), (SSI), (SSDI), pension provider, Unemployment Benefits, worker’s compensation or other source • Copy of most recent welfare payment statement or benefit notice (food stamps, TANF, Medicaid, etc.) • Copy of most recent alimony, foster care, child support. • Other contributions or gift payment statements (church, nonprofit organization, relative, friend) notice, or order. DOCUMENTATION FROM PERSONS AT-RISK OF HOMELESSNESS • Copy of eviction notice from landlord/property manager of unit and/or Court order based on eviction action • Copy of lease naming applicant as leaseholder • Copy of eviction notice from host family or friend who owns or rents the housing that notifies the applicant that they must leave AND copy of lease naming host family/friend as leaseholder • copy of utility shut-off notice from utility company • Copy of notice indicating building/house is being foreclosed • Copy of notice from landlord/property manager, public health, code enforcement, fire marshal, child welfare or other government entity that housing is condemned • Written statement of discharge from hospital or other institution DOCUMENTATION FROM HOMELESS PERSONS • HMIS record of shelter • Emergency shelter provider letter • Homeless street outreach provider letter • Emergency shelter provider or homeless street outreach provider letter • Transitional housing provider letter • Copy of new lease • OTHER DOCUMENTATION • Copy of drivers license • Copy of Social Security Card • Green Card • W2 and/or 1099 (in case client has not filed tax return) • Latest Financial or bank, debit card, EPPIcard, direct express statements. (at least 3 months, please include all pages) • School records • Marriage certificates • Birth certificates • Separation or divorce action documents • Medical bills • Budget • Employment search log • Documentation of Assets • Tax Returns will assist with this • Financial Fitness Workshop Information/Registration • OTHER___________________________________

20. HPRP Homeless Prevention and Rapid Re-Housing Program

21. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS HPRP Prescreening-application This form is required in the client file. It was designed to be utilized by community partners making referrals to assist in determination of eligibility. The form will more than likely be completed by the client or a caseworker from another service provider.

22. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Case notes (describing situation and assistance needed other than financial)

23. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS HPRP Minimum Requirements Form (5 pages)

24. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Part 5 Annual Income (retrieved on-line)

25. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Lead-Base Paint Visual Assessment (must be trained)

26. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Basic Habitability Checklist

27. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Staff Affidavit

28. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Self declaration of Income (each member of household older ---- has to fill it out)

29. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Self declaration of Housing

30. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Homeless Certification as appropriate

31. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS HMIS Form

32. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Participant Agreement

33. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS No-Fee Certification

34. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Assets Form

35. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Rent Reasonableness Form Rental assistance must be based on a determination of “rent reasonableness.’ This requires at least three comparables, as defined as units that are similar in “location, quality, size, type and age” as well as “any amenities, housing services, maintenance and utilities to be provided by the owner.”

36. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS Professional’s Contact Log

37. HPRP Homeless Prevention and Rapid Re-Housing Program • FORMS W-9 This form is required to be filled out by the landlord in order to process purchase orders and to obtain the EIN/Social Security number of the landlord.

38. HPRP Homeless Prevention and Rapid Re-Housing Program • HPRP EXIT INTERVIEW/RE-CERTIFICATION • RECERTIFICATION if the household has not achieved self-sufficiency and has not been enrolled in the program 18 months. • EXIT INTERVIEW if the household is being terminated from the program.

39. HPRP Homeless Prevention and Rapid Re-Housing Program • WHERE WE ARE TO DATE • Prevention: • $56,539.79 Total for 33 assistances • Rent: $54,011.79 • Utilities: $2,528.00 • This quarter alone we spent $51,034.01 • Rapid Re-Housing • $4,864.36 Total for 9 assistances • Rent: $4,684.00 • Utilities: $180.00 • This quarter alone we spent $3,051.00

40. HPRP Homeless Prevention and Rapid Re-Housing Program • QUESTIONS