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HPRP APR Data Quality

Effective management of the HPRP program requires strict adherence to data quality protocols. This guide addresses common issues such as missing assessment information, double entries, and service transaction discrepancies. Ensure all household members are included, and that entry and exit dates comply with reporting standards. Familiarize yourself with required fields, particularly in assessments regarding housing status and income. Utilize provided resources for support, including contact information for assistance with complex data issues.

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HPRP APR Data Quality

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  1. HPRP APR Data Quality • Program entries • Missing assessment information • Service transactions • Multiple records and twins • HPRP resources wilderresearch.org

  2. HPRP APR Data Quality • Program entries: • Make sure that the whole HH is included • Entry type is always “HPRP” • See resources or call for HH members who enter after the rest of the members. • Make sure that the exit date for a program is always at least one day after the entry date (important for reporting) wilderresearch.org

  3. HPRP APR Data Quality • Double program entries: • People who enter the HPRP program more than once will show up with a “Service Before Entry Date” (SB4ED) error in the HPRP Data Check Report. • If your entry dates/times and service start dates/times line up for them, you do not need to worry about their SB4ED. • This has to do with the complexity of the variables in the data check report and is difficult to avoid. • Please call us with any questions. wilderresearch.org

  4. HPRP APR Data Quality • Missing assessment information: • You need to make sure that all of the required fields are filled out for all of your HPRP clients, including children. • Be sure to use the Household Data Sharing Assessment and then answer individual questions on each client’s HPRP Assessment. wilderresearch.org

  5. HPRP APR Data Quality • Missing assessment information: • The most commonly missed assessment questions: • Housing status • Income/non-cash benefits in last 30 days • “Total monthly income” field amounts • Veterans question • Disability of long duration question wilderresearch.org

  6. HPRP APR Data Quality • Service transactions: • All household members should generally be connected to the same services, with a few exceptions. • Make sure that the end date of a service is always at least one day after the start date (important for reporting) wilderresearch.org

  7. HPRP APR Data Quality • Service transactions: • Make sure that all financial services are entered under the head of household’s record. • You’ll know this because you will see the financial amount in their service list. • Service Before Entry Date (SB4ED) errors are very common. Take the entry time back to 12am to get rid of timestamp issues. • Revisit your services data entry instructions for HPRP as well if you have questions (see HPRP resources) wilderresearch.org

  8. HPRP APR Data Quality • Financial service start and end dates: • The new fields “Financial service start date” and “Financial service end date” are now required for HPRP. • These are to be used with Rental Assistance and Hotel/motel voucher service transactions to mark the dates of service. • “Financial Service End Date” is the same as the Service End Date. wilderresearch.org

  9. HPRP APR Data Quality • Financial service start and end dates: • “Financial service start date” can be used to denote a check that applies to the whole month that the client entered the program. • Program entry date: 06/18/2010 • Rental Assistance June: • Service Start Date: 06/18/2010 • Service End Date: 06/30/2010 • Financial Service Start Date: 06/01/2010 wilderresearch.org

  10. HPRP APR Data Quality • Multiple records • You may find that you have multiple records for the same person. • This will be evident if the client count is higher than the unduplicated client count in your report. • You should only have one record for each client that is served under HPRP. • Call us for help with complex multiple records. wilderresearch.org

  11. HPRP APR Data Quality • Twins: • Twins with similar names will not be counted as separate people in your report • i.e.: Alyssa and Alysson • Solution: Put a number in the front of one of the names • 1Alyssa and Alysson wilderresearch.org

  12. HPRP APR Data Quality • HPRP Resources: • http://www.hmismn.org/forms/HPRP.php • HMIS Helpdesk: • 651-280-2780 • 1-800-328-2972 • hmis@wilder.org wilderresearch.org

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