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Region 4 Summary

Region 4 Summary. Member and Geographic Activities. 26-27 January 2008, Chicago, IL Region 4 Meeting. 2007 Changes in IEEE MGA Staff. Joined the IEEE Member and Geographic Activities Staff in the past year Noel Bryson, IEEE.tv Producer Joe Hale, Administrator Geounit Support

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Region 4 Summary

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  1. Region 4 Summary Member and Geographic Activities 26-27 January 2008, Chicago, IL Region 4 Meeting

  2. 2007 Changes in IEEE MGA Staff • Joined the IEEE Member and Geographic Activities Staff in the past year • Noel Bryson, IEEE.tv Producer • Joe Hale, Administrator Geounit Support • Eugene Khushid, Technical Project Manager • Jamie Moesch, Director Member Strategy • Brian Pratz,Product Manager • Celeste Roman, Membership Development Associate • Departed IEEE Member and Geographic Activities in the past year • Dyana Barnosky, Membership Development Associate • Barbara Koenig, Student Services Staff Assistant

  3. Change to Member and Geographic Activities • November 2007 IEEE BoD approved the name change from IEEE Regional Activities to IEEE Member and Geographic Activities (MGA) • The governing body should now be referred to as: Member and Geographic Activities or MGA Board • The department/staff should be referred to as: Member and Geographic Activities Department of MGA staff • This change marks a milestone in our efforts to reorganize and create a member business unit that will be responsible for all membership and membership development in the IEEE • This change will bring collaboration among the other business units in the IEEE when concerning the member and the membership business

  4. Change to Member and Geographic Activities • Vision • To Ensure Quality Member Opportunities for Continuous Engagement • Mission • To Inspire, Enable, Empower and Engage Members of the IEEE. • Goals • Increase member engagement • Improve relationships with and between members • Increase operational efficiency and effectiveness • Improve staff job satisfaction • Enhance collaboration with other business units • Increase membership

  5. Sections Rebates and Reporting • For Sections to be eligible for a 2008 rebate; completed financial, meeting and current officer reports must be received by 24 February 2008 and approved • Units not reporting by 31 March 2008 will have forfeited their rebate for 2008 • Summary of reported meetings for Sections/Chapters/Affinity Groups is viewable at: http://www.ieee.org/web/geo_activities/units/Required_Reporting/geo-unit-activity.html

  6. Sections Rebates and Reporting • Chapters are required to hold and report at least two Technical meetings per year • Affinity Groups are required to hold and report at least two meetings per year. • Units reporting less than two meetings per year are considered to be inactive for that year(s). • Units that have not reported meetings for 3 consecutive years may be considered for dissolution by the Region Director and appropriate Society President or Affinity Group parent.

  7. Region 4 Membership (As of 31 December 2007) *December 2007 stats are preliminary

  8. Region 4 Membership Region 4 is currently the eighth largest IEEE region. At the end of December 2007, the Region had a total of 23,555 members: Region 4 represents 6.3% of IEEE’s total membership. The Region has 19,989 Higher Grade Members and 3,566 Student Members. At the end of December there were 1,464 identified Graduate Student Members in Region 4. At this time, GSMs are still being reported in the student counts. Membership in Region 4 is down by 1.8% over December 2006. Higher Grade membership in the Region is down by .5%, representing a loss of 107 members from a year ago. Student membership is down by 8.2%, a loss of 320 Students. Senior Member Elevations There were 112 Region 4 Members elevated to Senior Member during 2007. The next Sr. Member Review Panel will be held in conjunction with February BoD Series in Louisville, KY on Saturday, 16 February 2008. *December 2007 stats are preliminary

  9. Region 4 Membership(as of 31 December 2007) Reg. 4 Membership by Section Reg. 4 Membership by Grade *December 2007 stats are preliminary

  10. Region 4 Membership by Section *December 2007 stats are preliminary

  11. Region 4 - GOLD • Region 4 has GOLD groups in the Arrowhead, Cedar Rapids, Central Indiana, Chicago, Iowa-Illinois, Missouri Slope, Rock River Valley, Siouxland, Southeastern Michigan, Southern Minnesota, Twin Cities, and West Michigan Sections. • William O. Serre has been the Region 4 GOLD Coordinator from 2006 through 2007. Bill will be replaced in this position for 2008. He will be appointed to the 2008 GOLD Committee as a representative from the newly formed Member & Geographic Activities Board. Bill will be invited to the annual GOLD Committee meeting when it is scheduled (tentatively looking at February 2008).

  12. Region 4 – IEEE Mentoring • IEEE Mentoring Connection: The IEEE Mentoring Connection Program is looking for “online” mentors to help guide younger professionals in career planning and professional development. Currently, over 1100 Mentees and 500 Mentors have registered to participate with over 247 active mentoring partnerships. Program participation is open to all IEEE members above the grade of Student Member. Invitations went out to Graduate Student Members to join the program during December 2007. • Within Region 4, there are 28 members signed up as mentors in the program. In this group, 5 mentors are in active mentoring partnerships with mentees from Ghana, Illinois, Japan, New York, Texas and Vermont (one mentor has 2 mentees). Additionally, 62 members have signed up as mentees, and 6 are in active partnerships with mentors from California, Colorado, Connecticut, and France. The wide geographic range of participating members illustrates the diverse cultures, experiences and skills of those involved in the program. • Interested members can visit http://www.ieee.org/mentoring for information on the roles and responsibilities of each mentoring partner. For more information contact Cathy Downer at c.downer@ieee.org.

  13. Region 4 Awards • Section Significant Anniversary Banner – To recognize a Section for outstanding longevity through continuity in member support and enthusiasm. • Fort Wayne Section – 100 years (14-Aug-1908) • Northwestern Wisconsin – 50 years (4-Feb-1958)

  14. Region 4 Awards • RAB GOLD Achievement Award -This award is designed to recognize those substantive projects or achievement of a relatively short nature (one to three years) but which have left an undeniable imprint on the fabric of GOLD operations.  The award will be based on a selection that recognizes individuals involved with GOLD activities who are recognized for singular achievement in the development and completion of a project(s) or activitivy(ies) which are directed to the fulfillment of one or more of the GOLD goals and/or objectives.  The individuals nominated must be GOLD members at the time of nomination • Kristi Brooks, Red River Valley Section – “For exemplary achievements, significant contributions and leadership in Region 4 GOLD activities.” • Javvad Qasimi, Rock River Valley Section – “For outstanding leadership in GOLD activities in the IEEE Rock River Section.”

  15. Electronic Communications • IEEE E-Notice • An electronic newsletter subscription service that was created for IEEE organizational units to facilitate email distribution of newsletters and meeting and notices • List creation and maintenance is handled through the IEEE Operations Center. New members are automatically added and members can subscribe from list. Volunteers are not faced with bounces and managing the mailing lists • As of 14 January 2008, there were 950 registered mailings for E-Notice from Sections, Councils, Regions, Chapters, Societies, Student Branches, Conferences, etc.

  16. Electronic Communications • The following units from Region 4 participate in IEEE E-Notice • Sections – Arrowhead, Calumet, Cedar Rapids, Central Illinois, Central Iowa, Central Indiana, Chicago, Fort Wayne, Iowa-Illinois, Madison, Milwaukee, Northeastern Wisconsin, Red River Valley, Rock River Valley, Siouxland, Southeastern Michigan, Southern Minnesota, Toledo, Twin Cities, West Michigan • Subsections – Coulee, Fox Valley • Affinity Groups – Iowan-Illinois GOLD, Siouxland GOLD, Southeastern Michigan GOLD/WIE, Twin Cities GOLD • Chapters - Central Illinois E, Central Indiana C/E/PE/IA/SP, Chicago AP/MTT/CAS/ED/SSC/C/COM/E/EM/IA/SP, Milwaukee C/IA/E/MAG, Nebraska C, SE Michigan /E/EM/GRSS/IA/IE/PE/PEL/RA/VT, Toledo PE, Twin Cities AE/C/COM/SP/E/EMB/EM/MAG/PEL/PE

  17. Electronic Communications • Entity Web Hosting • IEEE currently hosts approximately 1,553 websites through Entity Web Hosting (EWH). Posting units are responsible for site content, its maintenance and its conformance to IEEE policy. • The following units from Region 4 are individually hosted on EWH: • Sections –Arrowhead, Calumet, Central Iowa, Chicago, Fort Wayne, Fox Valley, Iowa-Illinois, Milwaukee, Missouri Slope, Northeastern Wisconsin, Nebraska, Rock River Valley, Red River Valley, Southeast Michigan, Southern Minnesota, Toledo, Twin Cities, West Michigan • Chapter - Cedar Rapids C, Central Iowa PE, Chicago AP/MTT/COM/ED/CAS/SSC/SP, Milwaukee PE, Southeast Michigan EMC/EM/VT, Twin Cities AES/C • Affinity Groups – Central Indiana GOLD, Chicago Consultant Network, West Michigan Consultants Network/GOLD

  18. Electronic Communications • SAMIEEE • Provides automatic access for many volunteers based on current officer positions. Potentially over 5,000 volunteers have access to the member data • To date over 300 volunteers have been trained to use the web based tool via Internet Conferencing. Training is not required for gaining access • With the introduction of the IEEE Business Management System this past year, the tool has been changed to Siebel Analytics. • User documentation has been developed and On Demand training is available at: http://www.ieee.org/organizations/vols/samieee/OnDemand/index.html

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