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Mobilization and Deployment of an UNDAC Team

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candace-petty
21 diapositives · 586 Views · Nov 02, 2014

Mobilization and Deployment of an UNDAC Team. UNDAC Mobilisation & Deployment. OCHA. National Mobilizing Centre. UNDAC Member. National Focal Point. OCHA receives request for UNDAC from affected country. UNDAC members inform OCHA about their confirmed availability. FCSS sends:

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  1. Mobilization and Deployment of anUNDAC Team

  2. UNDAC Mobilisation & Deployment OCHA National Mobilizing Centre UNDACMember National Focal Point

  3. OCHA receives request for UNDAC from affected country • UNDAC members inform OCHA about their confirmed availability • FCSS sends: • alert to NMC • SMS to members • (copy by e-mail (and Fax) to UNDAC members) • Open topic on • Virtual OSOCC • NMC alert all UNDAC members in their country UNDAC Deployment System OCHA undac_alert@un.org VOSOCC By Tel UNDAC Member • FCSS composes UNDAC team and prepares the deployment (TOR, travel, visa, equipment) National Mobilizing Centre NMC

  4. Mobilization Selection of Team Members Deployment Selection of Marshalling Point Travel arrangements Security clearances Accident and SOS (repatration) Insurance Financial / Equipment Support Emergency Management Support to UNDAC Team in the field UNDAC Team – FCSS/OCHA’s responsibility

  5. Ensure Mobilizing Centre functions Alert national members Funding “Insurance” Remain in contact with FCSS Identify new UNDAC candidates Mission follow-up on national level UNDAC Team – Country Responsibility

  6. UNDAC Team – Member’s Responsibility • Confirm receipt of message • State Availability (Virtual OSOCC) • Get released for mission • Personal preparedness • Reply to all FCSS messages • Keep personal information updated • Participate in training and refresher courses

  7. M 1 ALERT + reply form M 2 STAND-BY (team selected) + reply form) M 3a DESPATCH (travel instructions, attestation) + reply form for selected members M 3b STAND-DOWN + reply form M 1 – Test + reply form M 2 – Test Reply from members UNDAC Mobilization M0 Information message

  8. M 0 Information message M 2 STAND-BY (team selected) + reply form) M 3a DESPATCH (travel instructions, attestation) + reply form for selected members M 3b STAND-DOWN + reply form M 1 – Test + reply form M 2 – Test Reply from members UNDAC Mobilization • M 1 ALERT + reply form

  9. M 1 ALERT + reply form

  10. M 0 Information message M 1 ALERT + reply form M 3 DESPATCH (travel instructions, attestation) + reply form for selected members M 3b STAND-DOWN + reply form M 1 – Test + reply form M 2 – Test Reply from members UNDAC Mobilization • M 2 STAND-BY (team selected) + reply form

  11. M 2 STAND-BY(team selected will receive insurance form)

  12. M 0 Information message M 1 ALERT + reply form M2 STAND-BY (team selected) + reply form M 3b STAND-DOWN + reply form M 1 – Test + reply form M 2 – Test Reply from members UNDAC Mobilization • M3a DESPATCH • (travel instructions, attestation) • + reply form for selected members

  13. M 3a DESPATCH (travel instructions)

  14. M 0 Information message M 1 ALERT + reply form M 2 STAND-BY (team selected) + reply form) M 3 DESPATCH (travel instructions, attestation) + reply form for selected members M 1 – Test + reply form M 2 – Test Reply from members UNDAC Mobilization • M 3b STAND-DOWN • + reply form

  15. M 0 Information message M 1 ALERT + reply form M 2 STAND-BY (team selected) + reply form) M 3 DESPATCH (travel instructions, attestation) + reply form for selected members M 3b STAND-DOWN + reply form UNDAC Mobilization M 1 – Test + reply form M 2 – Test Reply from members

  16. UNDAC ADMINISTRATIVE ISSUES

  17. 1. UNDAC CONTRACT (Special Service Agreement for 2 years - US$1) Medical Certificate UN Personal History Form (P.11) Copy of Passport UN Security Certificates Passport-size pictures 2. UNITED NATIONS Certificate: (valid 1 year) APPLICATION FORM 6 PHOTOGRAPHS (not electronic) Your License to Travel :

  18. PERSONAL INFORMATION • CONTACT INFORMATION • professional and private • Tel./mobile/fax, email • PERSONAL INFORMATION • date of birth, passport details • LANGUAGES Spoken and Written • PROFESSIONAL PROFILE Don’t forget to update the VO

  19. END OF MISSION: 1. Travel Claim Detailed information on ITINERARY Banking details (with IBAN number) Travel Authorisation DSA Disbursement Voucher (Receipt) : for money, if received from UNDP Office All Ticket Stubs, Passenger Receipts, and Airport Tax Other Official Expenditures (WITH RECEIPTS) e.g. official tel calls 2. Team Debrief Report

  20. We Ask of You : Strong Commitment to UNDAC • Availability • Participation in Missions

  21. Are you READY ?