Voter Registration

1. Voter Registration Statewide Voter Registration System

2. Hot Topics • Validation • Notification Cards • Absentee Ballots • Absentee Precincts • Consolidated Elections • Annexation and Creation of Districts

3. Validation

4. Election Day Registrations • Validates • Registered Voter • Does not Validate • Registered Voter • Follow-up to get registration to validate

5. FPCA Cards • Military and Overseas Citizens • Validates • Registered Voter • Does NOT Validate • Registered Voter

6. All Other Registration Cards • Validates • Registered Voter • Does not Validate • NOT a registered Voter • Follow-up with voter to check information • Get the registration to validate!

7. “ID Required” Printing on Poll Book • ID Required will print on the poll book only if the DL# or SSN does NOT validate. • When validating the DL#, DMV will return a information box containing the DL#, Name of the individual who has the DL#, Last 4 Digits of the SSN, and their address. • You MUST click the check box next to the DMV information box to mark the voter as validated. • If you don’t, the system will not show the DL# as validated.

8. Notification Cards

9. Notification Card – Batch Process • Created for new registrations and changes to registrations. • Notification Cards are sent to the Batch queue. • Appears on Reminder Screen • Specific to a User

10. Reminders Screen

11. Notification Card Specifications • Size • Avery Postcards – 4.25 X 5.5 • USPS Specifications • Currently working with the USPS for the format.

12. Absentee Ballots Will be discussed during the Absentee Portion of the meeting.

13. Absentee Precincts

14. Creating Absentee Precincts • Establish by County Commissioners • Boundary must be the same as those of legislative districts • Also must follow congressional district lines

15. Absentee Precincts • Additional District Type called Absentee Precinct. • Under Activities - Maintain County Data – Maintain Districts screen • Specific to an Election • Multiple County Precincts can be assigned to a single absentee precinct.

16. Assign Absentee Precincts • Select Specific Election • Select only ONE Absentee Precinct at a time • Pre-defined under Maintain Districts • Assign County Precincts to the Absentee Precinct • Repeat until all county precincts have been assigned to absentee precincts.

17. Assigning County Precincts Screen

18. Consolidated Elections

19. Consolidated Elections • Modifications: • Consolidation of more than 4 elections • Use of Ballot Codes • Define ballot combinations for voters • Adds: • Consolidated Voter Registration Summary Report

20. Consolidate Elections Screen

21. Add Consolidated Election

22. Modify Consolidated Elections • Even after an absentee ballot is defined for an election: • Allows the following modifications: • Addition and removal of elections • Changes in district assignments for elections • Allows deletion of a consolidated election. • Allows re-consolidation without creating a new consolidated election.

23. Modify Consolidated Elections Screen

24. Ballot Code • Removes the four columns on the consolidated poll book which identified the elections the voter was eligible to vote in. • Allows identifying the ballots a voter is to receive by giving the ballot combination a ballot code.

25. Assigning Ballot Codes • Identify the ballot combinations • Example of consolidated election: • County Election • City Election • Fire District Election • Ballot combinations: • County • County, City • County, Fire • County, City, Fire

26. Define Ballot Code • Define Ballot Codes for each ballot combination. • Ballot Code is a 30 character text field. • Ballot Code must be unique within a consolidated election. • Cannot have multiple ballot codes for a single election (ballot) combination.

27. Define Ballot Code Screen

28. Consolidated Poll Book Example

30. Consolidated Registration Summary • County precinct is first criteria. • Allows selecting either City Precincts or Taxing District for 2nd and 3rd criteria. • If the user does not select a city precinct or taxing district type, the report will display totals for all city precincts or districts selected.

31. Example

32. Annexations and Creation of Special Districts

33. Annexations and Creation of Districts • New process to create a temporary “district” to allow the printing of poll books and alpha voter lists for annexations and creations of new districts.

34. Annexation Menu • New Menu Options • Main Menu - Activities • Create Annexation • Apply Annexation • Remove Annexation

35. Create Annexation • Annexation Code • Allows for 20 character code • Activates drop-down list on: • Maintain Street District screen • Maintain Rural Street screen • Allows user to apply the annexation code to entire districts or precincts.

36. Create Annexation Screen

37. Applying Annexation Code to Street Segments

38. Applying Annexation Code to Districts or Precincts

39. Printing Reports • Poll Book and Alpha Voter List • Additional Selection pushbutton under Taxing District. • Prints all voters assigned to the Annexation Code to be printed in Alphabetical Order.

40. Removing Annexation Code • Removing the Annexation Code will: • Remove the code from all street segments and districts. • The annexation code is deleted from the database. • If there are no annexation codes defined then the annexation column is hidden on the Maintain Street screens.

41. Remove Annexation Screen

42. Additional Changes • There are additional changes scheduled as discussed during the regional training meetings. • We will keep you posted on release dates.

43. Questions? Email comments to: isvrshelp@sos.idaho.gov