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This classification system evaluates staff qualifications and space utilisation in higher education institutions. It includes activities related to teaching, research, public service, academic support, student services, institutional support, plant operation and maintenance, auxiliary enterprises, and hospital services. The system also categorizes personnel based on their roles and qualifications. The measurement is based on space and cost norms, and the inventory includes all buildings under the institution's control. The goal is to optimize space utilisation and ensure efficient operations.
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Staff data Classification Qualifications Space Utilisation
Instruction: Activities directly involved in the teaching of students, including preparation, marking, setting examinations, curriculum development, lectures, seminars, practicals, and supervision of research projects, theses and dissertations. Research: Activities which are designed to further human knowledge Public service: Make available to the public the resources and skills of staff Academic support: Activities which support in direct ways the activities of instruction, research and public service, including library, academic computing support, technical support, and academic administration. Student services: Activities, other than instructional ones, which relate to student development, social and sporting clubs, counseling, career guidance and health services.
Institutional support: Centralised activities which are carried out to support the day-to-day as well as long term viability of the operations of the institution, including executive management, financial management and administration, human resources management, facilities management, financial aid, student admissions, records and examinations, administrative computing support, public relations and fund raising. Operation and maintenance of plant: Activities which are associated with building and plant maintenance, building, security services, parking, cleaning services, and the provision of utilities. Auxiliary enterprises: Activities related to the provision of primary support and convenience services on campus for students and staff, including student housing, staff housing, food services, bookshops and child care services. Hospital services: Activities which are related to the operations of a teaching hospital or clinic, and teaching health sciences centers.
The personnel categories are: Instruction/research professional: A position in which at least 50% of time is spent on instruction and/or research activities. Executive/administrative/managerial professional: A position in which the primary function is the management of the institution or one of its major divisions or sections. Specialist/support professional: A position in which there are no major managerial responsibilities and the primary function is the provision of academic or institutional or student support services. Technical: A position in which the primary function is undertaking technical duties (mainly in laboratories). Non-professional administration: A position in which the primary function is clerical, secretarial or administrative duties. Crafts/trades: A position in which the primary function is manually skilled activities in a craft or trade. Service: A position in which the primary function is unskilled activities.
Space utilisation & reporting • eliminate all differences in the space and cost norms for universities and technikons and to determine only one set of norms for higher education • the introduction of space reporting within the HEMIS information system according to an amended space classification and coding system from 2007 onwards
The inventory should include buildings that are under the jurisdiction or control of the VUT’s council, regardless of their location. Where the institution occupies space in buildings not owned by the institution or that is shared with other tenants, include in the inventory that portion of the building leased or controlled by the institution. Institutions should include all structures that meet the following criteria: • They are attached to a foundation. • They are roofed. • They require significant maintenance and repair activities as determined by the institution. • They are serviced by at least two utilities i.e. ICT services, electrical services, gas services, normal or special plumbing services, temperature control services, ventilating services, or water services.
Basis for measurement: Space and cost norms will be based on: • FTE student enrolments • ASM classroom facilities’ space per FTE enrolled student of a particular CESM category and aggregate of course levels • Annual utilisation hours per Classroom
Measurement continued ……. Space utilisation will depend on: • number of hours per year that a classroom can reasonably be scheduled • percentage of seats that are occupied during scheduled classroom use. Eg. A classroom with a utilisation value of 600 will be considered as optimally used based on the following calculation:
Measurement continued ……. Example: In order to obtain an utilisation value (U) where U = 600 hours per station - it could be assumed that, of 1200 class hours per annum (30 weeks per year times 40 hours per week), each seat is occupied for 50% of the time.
Space DoE has prepared norm tables on the usage of space for classrooms, offices, laboratories etc. Actual usage of our facilities will be measured against the norms as provided by our institutional facilities: Example:
