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Spring 2013 Computer-Based Testing Training Materials School Coordinator

Spring 2013 Computer-Based Testing Training Materials School Coordinator. Grades 6, 7, 9, and 10 FCAT 2.0 Reading Grade 5 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake. Overview.

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Spring 2013 Computer-Based Testing Training Materials School Coordinator

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  1. Spring 2013Computer-Based TestingTraining MaterialsSchool Coordinator Grades 6, 7, 9, and 10 FCAT 2.0 Reading Grade 5 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake

  2. Overview These training materials are designed to highlight important information for computer-based test administrations. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

  3. Overview • These training materials should be used in conjunction with the Spring 2013 Reading, Mathematics, and Science training materials for paper-based tests to ensure that all general information regarding test administration policies and procedures is covered.

  4. Glossary of Terms PearsonAccesswww.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. • Requires a username and password. • Verify that you are working in the correct test administration each time you log in. • Links to support materials: www.FLAssessments.com/SpringRMS • PearsonAccess will timeout after 14 minutes of inactivity.

  5. Glossary of Terms PearsonAccess Training Center • Accessed from the Training Center tab on PearsonAccess Home page. • Provides an opportunity to • Practice PearsonAccess tasks. • Manage the Infrastructure Trial in preparation for testing. • Requires a username and password.

  6. Glossary of Terms Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial. TestNav 6.9 (TestNav) • Platform for Florida’s high-stakes computer-based statewide assessments. • Software application installed either on a file server or on each computer that will be used for testing.

  7. Glossary of Terms TestHear 2.1.0.7 (TestHear) • Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments. • Software application installed on each computer that will be used to test students who require computer-based accommodations. Email Veronica Gonzalez for instructions from Chuck Garrett. • TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). • TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

  8. Glossary of Terms ePAT • Electronic Practice Assessment Tool • Provides students an opportunity to practice using the computer-based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test content. • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the Resources tab.

  9. Pearson Support and PearsonAccess Contacting Pearson Support • Phone Number: 1-877-847-3043 • E-mail: Florida@support.pearson.com Appendix C in the Spring 2012 CBT Manual provides the following information: • PearsonAccess • User Accounts • Instructions for setting up user accounts are posted on PearsonAccess. • Browser requirements • Logging in for the first time • Resetting passwords • Training Center • Test Setup Exercise

  10. Computer-Based TestSchedule

  11. What’s New Testing Rules Acknowledgment • Prior to testing, students must listen to the testing rules read by the test administrator and then click a checkbox (TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” • If a student does not click the box at the beginning of Session 1 of a test, the test administrator should contact the school assessment coordinator.

  12. What’s New Reference Sheets • Mathematics reference sheets are provided in an online format only for the Grade 5 FCAT 2.0 Mathematics test and the FCAT Mathematics Retake. • Schools must provide hardcopy reference sheets to students. Any hardcopy reference sheets must be photocopies of the reference sheet in Appendix E of the Spring 2013 CBT Manual (also available at www.FLAssessments.com/SpringRMS). • Each photocopied reference sheet must be carefully checked against the original to ensure all content is copied and that it is clear and easy to read.

  13. What’s New CBT Worksheets • For each FCAT 2.0 Reading computer-based test session, CBT Worksheets must be provided for students if they prefer to make handwritten notes instead of using the notepad tool in the CBT platform. • The worksheet is an 8 ½ × 11 page (located in Appendix E and posted to PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • Students will receive a new worksheet for Session 2.

  14. What’s New Handheld Calculators • After participating in an FCAT Mathematics Retake practice test, a student may request an approved four-function calculator for use on the day of testing. Test administrators should have a supply of handheld four-function calculators for these students. • TestHear does not include a four-function calculator tool in the CBT platform. Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with a handheld four-function calculator to use during the test, as indicated in the administration script. • Students taking the Grade 5 Mathematics test may not use a calculator.

  15. What’s New CBT Training Resources • A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources. • This site is located at www.FLAssessments.com/CBTTrainingResources.

  16. What’s New Accommodations • Paper-based large print test materials are available as a unique accommodation for students who have a documented inability access large print accommodations on computer-based tests. • Other paper-based test materials (regular print, braille, Reading Passage Booklets) are available to eligible students who have such accommodations indicated on an IEP or Section 504 plan. • Although Reading Passage Booklets are included in the category of paper-based accommodations, eligible students who require them will test on the computer.

  17. What’s New TestHear 2.1.0.7 • A new version of TestHear was released prior to the Fall 2012 Retake administration. Schools that downloaded this updated version of TestHear do not need to download it again for the Spring CBT administration. • Any schools that did not administer TestHear accommodated forms of the Fall 2012 Retakes or Winter 2012 EOC Assessments will need to download the newest version of the TestHear software and TestHear ePATs prior to administering an accommodated form of any CBT assessment. • The newest version of TestHear is available at www.FLAssessments.com/Downloads. Email Veronica Gonzalez for instructions from Chuck Garrett.

  18. What’s New ePATS • The computer-based practice tests, also called ePATs, and scripts for administering ePATs are posted at www.FLAssessments.com/ePATs for school staff, as well as students and their parents/guardians, to access at their convenience. • Students should be made aware that they can access ePATs on their own at this location. • The ePAT scripts are no longer included in the test administration manual. • Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT scripts; however, if a student has previously participated in an ePAT for the grade level and subject test he or she will take, the student is not required to participate in an ePAT session.

  19. What’s New Updates to Student Information • A new process has been established to allow incorrect student profiles added to PearsonAccess via the Create New Student Wizard to be updated before or after testing.

  20. What’s New Seal Codes • Students participating in Grade 5 Mathematics, Grade 6, 7, 9, or 10 Reading, or the Reading Retake must enter a seal code to open Session 2 on Day 2 of testing. • Students are not able to return to Session 1 once they have accessed Session 2. Students will log in using the same Student Authorization Ticket for both test sessions. • Seal codes are secure information and must not be provided to students prior to the beginning of Session 2, as indicated in the administration script.

  21. Reminders Marking Tests Complete Student tests should only be Marked Complete in one of the following circumstances: A student had to leave the test (e.g., cheating, illness) and will not finish the test. (After being marked complete, school personnel will invalidate the test.) A student finished the test but exited instead of submitting the test and the test should be scored. A student completed Session 1 and never started Session 2. As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. * FOR FCAT 2.0 TESTS, DO NOT MARK TESTS COMPLETE OR STOP THE SESSION IN PEARSONACCESS AFTER DAY 1.

  22. Proctors • When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.

  23. Test Invalidation District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. If a situation listed in the “Test Invalidation” section on pages 18-19 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

  24. School CoordinatorBefore Testing Read the test administration manual. Read the Florida Test Security Statute, the State Board of Education Test Security Rule, and all applicable information in the CBT manual and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement. Return both agreements for all upon completion of School Training. Train your test administers and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Receive test materials from your district assessment coordinator. Inventory the materials within 24 hours of receipt and report missing materials or request additional materials immediately. For the FCAT Mathematics Retake, ensure that an adequate supply of handheld four-function calculators.

  25. School CoordinatorBefore Testing • Communicate the process for collecting required administration information to your test administrators. • Distribute test group codes to test administrators. • Assign proctors, as needed. • Arrange practice test sessions. • Ensure that appropriate test settings are available for all test sessions. • Verify student information and create test sessions. • Distribute Session Rosters and Student Authorization Tickets on the day of test administration. • Distribute Seal Codes to test administrators on the second day of testing, prior to students beginning Session 2.

  26. School CoordinatorBefore Testing • Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. • If any students who require special accommodations are testing at your school, discuss with test administrators how accommodations will be provided (see Appendix A). • Complete any Computer-Based Assessments Certification district readiness activities as directed by the FDOE.

  27. School CoordinatorBefore Testing Receive Test Materials • Your district assessment coordinator will provide you with the following materials, as appropriate for your school: • Work folders • FCAT 2.0 Reading Retake and Grade 6, 7, 9, and 10 FCAT 2.0 Reading Passage Booklets • Other materials, as indicated in the Spring 2012 RMS Manual (as applicable) • CBT Worksheet or reference sheets, make a sufficient number of copies for all students taking the assessment. Each copy must be carefully checked against the original.

  28. School CoordinatorBefore Testing Arrange ePATs • Schedule and arrange ePAT practice test sessions as described in the Spring 2013 CBT Manual. • Before a student can participate in this computer-based administration, the student must complete the correct ePAT to become familiar with the computer-based system. • To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software. • Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. • Accommodated practice forms are available at www.FLAssessments.com/ePATs.

  29. School CoordinatorBefore Testing Create Test Sessions • Your district may have created test sessions automatically via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess. • If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information. • These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. • Detailed instructions on how to create a test session and verify student information are on pages 128-130 of the CBT manual.

  30. School CoordinatorBefore Testing Computer-Based Assessment Certification • The Computer-Based Assessments Certification process must be completed and submitted as directed by the FDOE. • Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window. • Schools must also respond to questions about whether readiness activities have been completed. • Survey opens on February 18, 2013 and is due no later than 12:00 p.m. on March 15, 2013.

  31. School CoordinatorDuring Testing Supervise Test Administration • Ensure the test sessions have been started in PearsonAccess. • Provide test administrators with additional materials during testing, as necessary. • Monitor each testing room to ensure that test administration and test security policies and procedures are followed. • Be available during testing to answer questions from test administrators. • Make sure that security logs, seating charts, and records of required administration information are being maintained in each testing room. • In PearsonAccess, monitor session status and resume students’ tests, if necessary. • Arrange for and supervise make-up administrations.

  32. School CoordinatorAfter Testing • Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation. • In PearsonAccess, stop test sessions and invalidate student tests, if necessary. • In PearsonAccess, record accommodations actually used by students by 4:00 p.m. on the Friday of the week the student tested. • Organize materials and return them to your district assessment coordinator (refer to the Spring 2013 RMS Manual for return instructions). • Store any handheld four-function calculators as directed by the district assessment coordinator. • Return Student Authorization Tickets and Session Rosters as directed by the district assessment coordinator. • Return the FCAT/FCAT 2.0 CBT Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements of all Test Administrators and Proctors upon completion of training at the school.

  33. School CoordinatorAfter Testing Copy the seating charts, required administration information, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes. Return used and unused work folders and CBT Worksheets in the District Assessment Coordinator ONLY boxes. Reference sheets should be securely stored or returned in the District Assessment Coordinator ONLY boxes, as indicated by the district assessment coordinator. Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels.

  34. Thank you for ensuring a secure and successful Spring 2013 FCAT/FCAT 2.0 CBT administration. Questions?

  35. Contact Information Veronica Gonzalez E-Mail: gonzalv@osceola.k12.fl.us Phone Number: (407) 870 – 4046 Internal Extension: 66153 CBT Hotline: 66174

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