Spring 2013 Training Materials

1. Spring 2013Training Materials ReadingMathematicsScience

2. Overview • These training materials are based on the Spring 2013 Reading, Mathematics, and Science Test Administration Manual (Spring 2013 RMS Manual). • There are separate training materials for Spring 2013 FCAT 2.0 Writing and Spring 2013 Computer-Based FCAT 2.0 Reading and Mathematics Tests. • Training materials are available in PearsonAccess under the Support tab.

3. RMS Daily AdministrationSchedulePaper-Based Tests *Schedule applies to administration of paper-based accommodations for computer-based tests.

4. RMS Daily AdministrationSchedulePaper-Based Tests *Schedule applies to administration of paper-based accommodations for computer-based tests. **Week one make-up testing may continue through Wednesday, April 24.

5. RMS Daily AdministrationSchedulePaper-Based Tests *Schedule applies to administration of paper-based accommodations for computer-based tests. **Week two make-up testing may continue through Tuesday, April 30.

6. RMS Daily AdministrationSchedule—Paper-based Accommodations for CBT Week 2 (April 22-26): Grade 5 Mathematics, Grades 6 and 9 Reading • Grade 5 Mathematics and Grades 6 and 9 Reading are computer-based tests and will be administered in two 70 minute sessions over two days. • For Grade 5 Mathematics and Grades 6 and 9 Reading, paper-based tests (accommodations only) should be administered on Day 6 and Day 7 of the testing window. • Week 2 make-up testing may continue through April 30, as needed.

7. What’s New Testing Rules Acknowledgment • Prior to testing, students must listen to the testing rules read by the test administrator and then sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” • The Testing Rules Acknowledgment is located on the inside front cover of the test book or test and answer book. • If a student does not sign below the acknowledgment at the beginning of Session 1 of a test, the test administrator should contact the school assessment coordinator.

8. What’s New Test Sessions • For all FCAT 2.0 tests, Session 1 MUST be completed before Session 2. • Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1. • A student with a flexible scheduling/extended time accommodation must complete one session before continuing to the next session. • Test administrators are required to use ALL of the allotted time in each session and should not end a session early.

9. What’s New Test Group Code • Schools must use one unique four-digit test group code for both sessions of a test administered to a group of students in a testing room. For instance, the group of students taking Grade 3 Reading in Mrs. Smith’s classroom will use the same test group code for Session 1 and Session 2. • If students are absent for a test session, a different unique code must be used for each make-up session.

10. What’s New Test Materials Chain of Custody Form • Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual). • Record accurate information on the form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room. • Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator.

11. What’s New PreID Labels • Five elements must be correct on PreID labels: • student name • student ID number • district number • school number • grade level • If any of this information is incorrect, the label must not be used and the correct information must be gridded on the student grid sheet.

12. What’s New Return Labels • BLUE labels—Grade 3 TO BE SCORED Materials • WHITE labels— Grade 3 Large Print and One-Item-Per-Page TO BE SCORED Materials • PINK labels—Grade 3 Braille TO BE SCORED Materials Hand deliver your Grade 3 Blue, White, and Pink label boxes to the Accountability Department by 9:00 AM on April 24th.

13. What’s New Return Labels • RED labels—Grades 4–9 TO BE SCORED Materials • WHITE labels—Large Print and One-Item-Per-Page TO BE SCORED Materials • PINK labels—Braille TO BE SCORED Materials • YELLOWlabels—All NOT TO BE SCORED Materials, including Special Documents Your Grades 4 and 5 To-Be-Scored and Grades 3 – 5 Not-To-Be-Scored boxes will be picked up by our contracted moving company between April 29 and May 1. We will email a school-by-school pickup schedule closer to testing.

14. What’s New Electronic Devices • School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them. • If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated. • Students and parents/guardians must be made aware of this policy prior to testing.

15. Reminders Seating Charts (REQUIRED) • Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If the seating configuration changes during testing, a new seating chart must be created. • See page 26 of the Spring 2013 RMS Manual for all information that should be included on a seating chart.

16. Reminders Test Administrator Policies • ALL test administrators must be certified educators. • In addition to signing a security agreement, test administrators are required to sign a Test Administrator Prohibited Activities Agreement. Certification numbers must be recorded on this document. • Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. • Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.

17. Reminders Test Special Program Students • Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.). • We will email you a list of students as we receive the information from FLVS and/or Home Ed. • Students will need to be associated with FLVS or Home ED (school code) • If the student is taking a computer-based test, they will already have been ePATted AND their Authorization Ticket will be provided to you – do not put them in your test sessions in the blue site

18. Reminders Leaving Campus • If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. • No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

19. Reminders Rulers for Grades 3 and 4 Mathematics • FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.

20. Reminders Resources • The following resources are available in PearsonAccess, under the Support tab (www.FLAssessments.com/SpringRMS): • Test administration manuals • Training materials • Technology coordinator guide • Forms to report missing materials and test irregularities/security breaches • Student tutorials • Test Administrator Prohibited Activities Agreement • Test Materials Chain of Custody Form • FCAT/FCAT 2.0 Test Administration and Security Agreement • Reference sheets • Parent/Guardian letters • Comment forms • Blank Administration Record/Security Checklist • Security Log • Materials Return List • Braille Scripts

21. Reminders Test Security Policies and Procedures • Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing. • Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification. • All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement. • All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement. • School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form.

22. Students to be Tested • In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.

23. Students to be Tested Special Program Students • Make arrangements to test special program students (e.g., Home Education, Virtual School, McKay Scholarship, FTC Scholarship). • The parent/guardian is responsible for contacting the district to register the student for the selected assessments and for transporting the student to and from the district-assigned testing location. • The parent/guardian is also responsible for providing the following to the testing location on or before the day of the test: all student information necessary to complete the student grid sheet, photo identification (if the student is unknown to the test administrator or other school staff), and emergency contact information. • Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 10 of the manual.

24. Students to be Tested English Language Learners (ELLs) • Per the Department’s Bureau of Student Achievement through Language Acquisition, all ELLs are expected to participate in statewide assessments. • If an ELL has been receiving services in an English for Speakers of Other Languages (ESOL) program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration. • Exempt ELLs must participate in the English proficiency assessment or they will be counted as “not assessed,” and this will impact the participation rate calculation. • All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.

25. Students to be Tested Students With Disabilities • All students with disabilities participate in the statewide assessment program by taking one of the following: • FCAT/FCAT 2.0 without accommodations, • FCAT/FCAT 2.0 with accommodations, or • Florida Alternate Assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. • See Appendix A of the manual for information regarding accommodations.

26. Test Materials

27. Preparing Test Materials • School personnel must adhere to the following policies as they prepare test materials: • Only the school assessment coordinator and school personnel designated by the building/site administrator may open the shrink-wrapped packages and affix PreID labels. Sealed test books must not be opened. • Do not use student labels from previous administrations. • Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. • The Chain of Custody form must be maintained at all times. • All secure materials must be returned to locked storage and remain there until testing.

28. PreID Labels Before applying PreID labels to student answer documents: • Verify that the student is still enrolled and will be tested. • Verify the information on the PreID Roster against the school’s student information database. • FIVE elements MUST be correct on a student PreID label: • Student name • Student ID number • District number • School number • Grade level • Destroy labels in a secure manner if ANY of this information is incorrect. • If any other preidentified information (e.g., date of birth) is incorrect, use the label.

29. PreID Labels • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label.

30. PreID Labels • If the student name, student ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document. • Ensure the replacement document has the same form code if the replacement is one of the following: • Grade 3 Reading Test and Answer Book • Grade 3 Mathematics Test and Answer Book • Grade 4 Reading Test and Answer Book • Grade 4 Mathematics Test and Answer Book

31. PreID Labels • The test administrator must grid ALL DNS bubbles on the answer document that contains the incorrect label and return it with all other NOT TO BE SCORED materials. • The test administrator must then grid the correct student information on the replacement document. • If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner. • Do not use a preidentified document for any student other than the student for whom it is preidentified.

32. Security Numbers • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books). • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. • Pre-populated Administration Record/Security Checklists with security numbers for all secure documents assigned to each school are provided in PearsonAccess • A blank copy of the checklist is provided in Appendix C of the Spring 2013 RMS Manual and in PearsonAccess

33. Security Numbers • As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers. • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed on the pre-populated checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

34. Pre-populated SecurityChecklist • School assessment coordinators may use the checklist to • record the security numbers of the documents assigned to and • returned by each test administrator. • To access the pre-populated checklist in PearsonAccess, go to • Test Setup > Order Additional Materials and Tracking > Reports, and select Security Checklist Detail from the drop-down list.

35. Proctors • When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. • It is strongly recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible.

36. Missing Materials • Schools must investigate ANY report of missing materials and report missing secure materials to the district assessment coordinator immediately. • Within 30 calendar days of the incident, a written report must be submitted to the FDOE. The report must include: • The nature of the situation • The time and place of the occurrence • The names of the persons involved • A description of the communication between the district assessment coordinator’s office and school personnel • How the incident was resolved • What steps are being implemented to avoid the future losses • A form to report missing materials can be found at www.FLAssessments.com/SpringRMS.

37. Test Irregularities/Security Breaches • Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. • The school assessment coordinator should communicate with the district assessment coordinator regarding possible test invalidations. • Within 10 calendar days of the incident, a written report must be submitted to the FDOE. The report must include: • The nature of the situation • The time and place of the occurrence • The names of the persons involved • A description of the communication between the district assessment coordinator’s office and school personnel • How the incident was resolved • What steps are being taken to avoid future test irregularities or security breaches • A form to report test irregularities and security breaches can be found at www.FLAssessments.com/SpringRMS.

38. Test Invalidation • District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. • The purpose of invalidation is to identify when the validity of test results has been compromised. • Test administrators should discuss possible invalidations with school assessment coordinators, and the situation should be investigated immediately. • When a student’s test is invalidated for any reason listed in the “Test Invalidation” section on pages 22-23 of the Spring 2013 RMS Manual, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials.

39. Defective Materials • Test Books • If a defective test book is identified before testing, the student should be given a replacement book, and the defective book should be returned with all other NOT TO BE SCORED materials. • If a defective book is identified during Session 1 of testing, the student should be given a replacement book with the same form code (on the lower left corner of the front cover). If a replacement book with the same form code is not available, the student may use a book with any form code, and the replacement code should be gridded on the student grid sheet. • If a defective book is identified during Session 2, the student should be given a replacement book with the same form code. If a replacement book with the same form code is not available, the student may use a book with any form code, and erase the form code bubble on the student grid sheet. Do NOT bubble the replacement form code on the student grid sheet.

40. Defective Materials • Answer Documents • If a defective answer folder, answer book, or test and answer book is identified before testing begins, the student should be given a replacement document and the defective document should be returned with all other NOT TO BE SCORED materials. • The DNS bubble MUST be gridded in the follow circumstances: • The answer document is defective and used. • A student name, ID number, district number, school number, or grade level is incorrect on a PreID label affixed to a USED answer document. • A student label has been placed over another label on a USED answer document. • If a student discovers an answer document is defective during testing, the student must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over. • The DNS bubble(s) must be gridded on the defective answer document and it should be returned with all other NOT TO BE SCORED materials.

41. Defective Materials • Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been properly packaged for return with all other NOT TO BE SCORED materials: • The preidentified answer document belongs to a student who has withdrawn before testing begins. • The preidentified answer document belongs to a student who was absent during the entire testing window. • The answer document is defective and unused. • The preidentified information is incorrect and the answer document is unused. • If a test document is soiled, see page 18 of the Spring 2013 RMS Manual. • For more information on defective materials, see pages 23-24 of the Spring 2013 RMS Manual.

42. Test Administrator BEFORE Testing

43. Test AdministratorBefore Testing Testing Location • The test should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. • There must be at least three feet between students. • Make sure that students are not facing each other when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers. • Students may not have access to any unauthorized aids.

44. Test AdministratorBefore Testing Required Administration Information • Test Administrators must record and maintain the following Required Administration Information: • Students assigned to the room • Attendance information • Test group code • Unique security number of secure documents assigned to each student • Grade level • Signatures of test administrator and school assessment coordinator • Dates for when documents are received and returned • Accommodations provided

45. Test AdministratorBefore Testing Seating Charts • An accurate seating chart must be maintained for each testing room for each test session. Seating charts must record the following information: • Room name/number • Grade level/subject • Student names and their location in the room during testing • Date • Session starting time • Test administrator name • Names of proctors (if applicable) • Test group code • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If the seating configuration changes during testing, a new seating chart must be created.

46. Test AdministratorBefore Testing • A Security Log must be maintained for each testing room. • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

47. Test Administrator Before Testing • Assemble Materials • Test Administration Manual must be used before, during, and after testing. • Test Group Codes will be provided by your school assessment coordinator; the same unique code must be provided to students in a testing room for both test sessions of a subject test, as indicated in the Spring 2013 RMS Manual. • Test Administrator Checklist (located in Appendix C) should be used before, during, and after testing.

48. Test Administrator Before Testing • Assemble Materials (cont’d) • Signs (located in Appendix C) • Do Not Disturb (posted on entrances to the testing room) • Session (displayed for students) • Electronic Devices (displayed for students) • Security Log (located in Appendix C) • Seating Chart for each test session • Record of Required Administration Information (Administration Record/Security Checklist) • Pencils for students • Watch or Clock to keep accurate time during testing

49. Test Administrator Before Testing • Assemble Materials (cont’d) • Cover sheets (located in Appendix C) to separate test materials • Calculators for Grades 7, 8, and Retake Mathematics, as well as Grade 8 Science • Reference Sheets for Grades 6-8 Mathematics (and for students taking the Grade 5 Mathematics or Mathematics Retake with paper-based accommodations) • Periodic Tables of the Elements for Grade 8 Science • Rulers for Session 2 of Grades 3 and 4 Mathematics • Test Materials must be kept in secure locked storage and will be provided to you on the day of testing

50. Test Administrator Before Testing • Sign and return an FCAT/FCAT 2.0 Test Administration and Security Agreement, which indicates that you • Have received training • Have read the Test Security Statute and State Board Rule • Have read all applicable portions of the Test Administration Manual(s) • Understand and agree to adhere to all test security and administration policies and procedures • Sign and return a Test Administrator Prohibited Activities Agreement