Spring 2013 Computer-Based Testing Training Materials

1. Spring 2013Computer-Based TestingTraining Materials Grades 6, 7, 9, and 10 FCAT 2.0 Reading Grade 5 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake

2. Computer-Based TestSchedule

3. CBT Daily AdministrationSchedule Retakes (April 8-19): FCAT 2.0 Reading and FCAT Mathematics • FCAT 2.0 Reading Retake and FCAT Mathematics Retake are computer-based tests. • FCAT 2.0 Reading Retake—administered in two sessions over two days. Students may have up to half the length of a typical school day to complete each session. • FCAT Mathematics Retake—administeredin a single test session. Students may have up to the length of a typical school day to complete the test. • CBT sessions AND paper-based tests (accommodations only) may be scheduledduring the entire Retake window; however, schools within a district must adhere to the same testing schedule.

4. CBT Daily AdministrationSchedule Week 1 (April 15-19): Grades 7 and 10 Reading • Grades 7 and 10 Reading are computer-based tests and will be administered in two 70-minute sessions over two days. • Week 1 make-up testing may continue through April 24, as needed.

5. CBT Daily AdministrationSchedule Week 2 (April 22-26): Grade 5 Mathematics, Grades 6 and 9 Reading • Grade 5 Mathematics and Grades 6 and 9 Reading are computer-based tests and will be administered in two 70 minute sessions over two days. • Week 2 make-up testing may continue through April 30, as needed.

6. What’s New Electronic Devices • School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.). • If a student is found to be in possession of ANY electronic devices during testing or during a break within a session, his or her test must be invalidated. • Students and parents/guardians must be made aware of this policy prior to testing.

7. What’s New Test Materials Chain of Custody Form • Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix E of the Spring 2013 CBT Manual). • Record accurate information on the form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room. • Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator.

8. What’s New CBT Worksheets • For each FCAT 2.0 Reading computer-based test session, CBT Worksheets may be provided for students if they prefer to make handwritten notes instead of using the notepad tool in the CBT platform. • The worksheet is an 8 ½ × 11 page (located in Appendix E and posted to PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • Students will receive a new worksheet for Session 2.

9. What’s New Handheld Calculators • After participating in an FCAT Mathematics Retake practice test, a student may request an approved four-function calculator for use on the day of testing. Test administrators should have a supply of handheld four-function calculators for these students. • TestHear does not include a four-function calculator tool in the CBT platform. Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with a handheld four-function calculator to use during the test, as indicated in the administration script. • Students taking the Grade 5 Mathematics test may not use a calculator.

10. What’s New Seal Codes • Students participating in Grade 5 Mathematics, Grade 6, 7, 9, or 10 Reading, or the Reading Retake must enter a seal code to open Session 2 on Day 2 of testing. • Students are not able to return to Session 1 once they have accessed Session 2. Students will log in using the same Student Authorization Ticket for both test sessions. • Seal codes are secure information and must not be provided to students prior to the beginning of Session 2, as indicated in the administration script.

11. Proctors • When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.

12. Test Irregularities/Security Breaches • Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. • The school assessment coordinator should communicate with the district assessment coordinator regarding possible test invalidations. • Within 10 calendar days of the incident, a written report must be submitted to the FDOE. The report must include: • The nature of the situation • The time and place of the occurrence • The names of the persons involved • A description of the communication between the district assessment coordinator’s office and school personnel • How the incident was resolved • What steps are being taken to avoid future test irregularities or security breaches • A form to report test irregularities and security breaches can be found at www.FLAssessments.com/SpringRMS.

13. Test Administrator BEFORE Testing

14. Test AdministratorBefore Testing • Read the test administration manual. • Read the Test Security Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. • Read and sign the Test Administrator Prohibited Activities Agreement. • Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room. • Prepare and receive all materials needed for test administration. • Ensure that your students and their parents/guardians understand the testing policies prior to the first day of testing. • If you are administering tests to students who require special accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided. • Ensure that you are familiar with how to open TestNav or TestHearto the login screen for each student computer prior to testing.

15. Test AdministratorBefore Testing Testing Location • Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and sufficient workspace. • Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. • Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins. • Students must not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator.

16. Test AdministratorBefore Testing Testing Location (cont.) • When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students. • Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete the form after testing. • Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

17. Test AdministratorBefore Testing Spring 2013 CBT Manual • You will need the Spring 2013 Computer-Based Reading and Mathematics Test Administration Manual to read the test administration scripts to students. • When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. Do not interpret this as permission to paraphrase test items. • Scripts and instructions for administration of accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) are provided in Appendix A.

18. Test AdministratorBefore Testing Spring 2013 CBT Manual (cont.) • Appendix D on page 310 is the CBT Test Administrator Quick Reference Guide. • This guide lists possible error messages students may encounter, explanations for each message, and possible solutions. 18

19. Test AdministratorBefore Testing Student Authorization Tickets • For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. • Students taking will log in using the same Student Authorization Ticket for each session. • Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. • Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

20. Test AdministratorBefore Testing Student Authorization Tickets (cont.)

21. Test AdministratorBefore Testing Session Roster • A Session Roster is a list of all students scheduled in a test session that displays important information including: • Test Administration • Session Name • Test to be Administered • Test Code (password) • Student Name • Student ID • Student Date of Birth • Class Information • Login ID • Blank space to record attendance information and accommodations used • The Session Roster may be used to record required administration information. • Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

22. Test AdministratorBefore Testing Session Roster (cont.)

23. Test AdministratorBefore Testing Test Group Code • A test group code is a unique four-digit number used to identify a group of students testing together. • Each group of tested students, initial and make-up, in a testing room should receive a unique test group code. Schools must use one test group code for both sessions of each subject test for students in each testing room. • Students will enter the test group code before beginning each session, as indicated in the scripts.

24. Test AdministratorBefore Testing

25. Test AdministratorBefore Testing Seal Code • A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 tests(FCAT 2.0 Reading Retake, Grades 6, 7, 9, and 10 Reading tests, and Grade 5 Mathematics in TestNav) after they have completed Session 1. • Seal codes are provided in PearsonAccess, and all students in a test session will use the same seal code. • Seal codes should not be given to students until Day 2 when Session 2 is administered.

26. Test AdministratorBefore Testing Seal Code (cont.)

27. Test AdministratorBefore Testing Students enter the seal code here Seal Code (cont.)

28. Test AdministratorBefore Testing Mathematics Reference Sheets • The FCAT Mathematics Retake Reference Sheet and the Grade 5 FCAT 2.0 Mathematics Reference Sheet are provided in an online format only for computer-based testing. • The computer-based test has a pop-up window that includes the applicable reference sheet. • The reference sheets are also available at www.FLAssessments.com/SpringRMS and as perforated sheets in Appendix E of the manual. Schools may provide hardcopy reference sheets to students taking computer-based assessments. • Students will use the same reference sheet for both sessions of the Grade 5 Mathematics test. • Once students complete the test, the test administrator should collect all reference sheets and return them to the school assessment coordinator. • Used reference sheets are secure materials.

29. Test AdministratorBefore Testing Calculators • The TestNav computer-based FCAT Mathematics Retake has a built-in, four-function calculator. Students taking the Grade 5 Mathematics test may not use a calculator. • Students taking the FCAT Mathematics Retake using TestHear accommodated forms must be provided with a handheld four-function calculator to use during testing. • Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FDOE. Schools that have not yet accumulated an adequate supply of approved large key/large display or talking calculators to accommodate all students with visual impairments may use comparable calculators that are regularly used in their classrooms. Such calculators must be basic four-function models and must not have functions that are unavailable on approved calculators.

30. Test AdministratorBefore Testing Work Folders • The Florida Computer-Based Testing Work Folder is a blank piece of yellow 11x17 paper folded in half with grid paper on the back page. Work folders arrived in your shipment of test administration manuals. • For the Mathematics test sessions, students are provided with work folders to work the problems. One work folder per person should be sufficient for each student; however, students may request additional folders. • Two work folders will be provided for each student taking Grade 5 Mathematics (one for Session 1 and one for Session 2). • Distribute work folders to students at the beginning of each Mathematics test session. • Ensure that students have enough desk space to use their folders. • Once students complete the Mathematics test, collect all work folders and return them to the school assessment coordinator. • Used work folders are secure materials.

31. Test AdministratorBefore Testing CBT Worksheets • The CBT Worksheet is an 8 1/2x11 page (located in Appendix E) that may be copied and distributed to students at the beginning of a test session. • If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. • Students must be provided new worksheets for Session 2. • Students must have enough desk space to use their worksheets. • Once students complete a test session, collect all worksheets and return them to the school assessment coordinator. • Used worksheets are secure materials.

32. Test AdministratorBefore Testing Reading Passage Booklets • Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. • The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer. • On the day of testing, ensure that students with this accommodation receive the correct booklet for the assessment they are taking. • Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing.

33. Test AdministratorBefore Testing • A Security Log must be maintained for each testing room. • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room. Security Log

34. Test AdministratorBefore Testing Seating Chart • An accurate seating chart must be maintained for each testing room for each test session. Seating charts must capture the following information: • Room name/number • Grade level/subject • Student names and locations in the room during testing • Date • Session starting time • Test administrator’s name • Names of proctors (if applicable) • Test group code • Session name in PearsonAccess • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If the seating configuration changes during testing, a new seating chart must be created

35. Test AdministratorBefore Testing Administration Accommodations • Appendix A of the Spring 2013 CBT Manual contains detailed information regarding administration accommodations for students with disabilities and English Language Learners. • All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

36. Test Administrator DURING Testing

37. Test AdministratorDuring Testing Maintain the seating chart, Security Log, and form to collect required administration information for your room. Ensure that each student has a pen or pencil and distribute testing materials as indicated in the scripts. Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes. Keep accurate time for each test session and display times for students. Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

38. Test AdministratorDuring Testing • Supervise test administration and ensure the following: • Students have cleared the area around their workstations of all materials except for Student Authorization Tickets, pens or pencils, and the following materials, as applicable: work folders, CBT worksheets, calculators, Reading Passage Booklets, and reference sheets. • Students check the Testing Rules Acknowledgment box and enter the correct test group code. • Students do not talk or make any disturbance. • Students are working independently. • Students are working in the correct test.

39. Test AdministratorDuring Testing It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing. While you may encourage students to continue working, you may not talk with them about test items or help them with their answers. If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues, or contact the school assessment coordinator to resume that student’s test in Pearson Access. If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved. If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work. At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/SpringCBTStudentCommentForm, as needed.

40. Test Administrator AFTER Testing

41. Test AdministratorAfter Testing Verify that you have collected all required administration information, including accommodations actually used by each student. Verify that your seating chart and Security Log have been completed correctly, and make copies for your files. Report any missing materials and/or test irregularities to your school assessment coordinator. Organize materials and return them to your school assessment coordinator. Complete a comment form, located at www.FLAssessments.com/SpringRMS.

42. School Administrator BEFORE Testing

43. School CoordinatorBefore Testing Read the test administration manual. Read the Florida Test Security Statute, the State Board of Education Test Security Rule, and all applicable information in the CBT manual and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. Ensure that test administrators sign the Test Administrator Prohibited Activities Agreement. Train your test administers and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. Receive test materials from your district assessment coordinator. Inventory the materials within 24 hours of receipt and report missing materials or request additional materials immediately. For the FCAT Mathematics Retake, ensure that an adequate supply of handheld four-function calculators.

44. School CoordinatorBefore Testing • Communicate the process for collecting required administration information to your test administrators. • Distribute test group codes to test administrators. • Assign proctors, as needed. • Arrange practice test sessions. • Ensure that appropriate test settings are available for all test sessions. • Verify student information and create test sessions. • Distribute Session Rosters and Student Authorization Tickets on the day of test administration. • Distribute Seal Codes to test administrators on the second day of testing, prior to students beginning Session 2.

45. School CoordinatorBefore Testing • Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. • If any students who require special accommodations are testing at your school, discuss with test administrators how accommodations will be provided (see Appendix A). • Complete any Computer-Based Assessments Certification district readiness activities as directed by the FDOE.

46. School CoordinatorBefore Testing Receive Test Materials • Your district assessment coordinator will provide you with the following materials, as appropriate for your school: • Work folders • FCAT 2.0 Reading Retake and Grade 6, 7, 9, and 10 FCAT 2.0 Reading Passage Booklets • Other materials, as indicated in the Spring 2012 RMS Manual (as applicable) • If your school is providing hard copies of the CBT Worksheet or reference sheets, make a sufficient number of copies for all students taking the assessment. Each copy must be carefully checked against the original.

47. School CoordinatorBefore Testing Arrange ePATs • Schedule and arrange ePAT practice test sessions as described in the Spring 2013 CBT Manual. • Before a student can participate in this computer-based administration, the student must complete the correct ePAT to become familiar with the computer-based system. • To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs. The technology coordinator will need to download and install the software. • Students who require accommodated CBT forms (e.g., large print, color contrast, zoom, screen reader, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing. • Accommodated practice forms are available at www.FLAssessments.com/ePATs.

48. School CoordinatorBefore Testing Create Test Sessions • Your district may have created test sessions automatically via the PreID upload. If your district created test sessions through the PreID upload, you will see these sessions when you log in to PearsonAccess. • If your district did not create test sessions during the PreID upload, you will need to create test sessions before you can verify student information. • These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. • Detailed instructions on how to create a test session and verify student information are on pages 128-130 of the CBT manual.

49. School CoordinatorBefore Testing Computer-Based Assessment Certification • The Computer-Based Assessments Certification process must be completed and submitted as directed by the FDOE. • Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window. • Schools must also respond to questions about whether readiness activities have been completed.

50. School Administrator DURING Testing