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Spring 2013 Computer-Based Testing Training Materials. FCAT/FCAT 2.0. Overview. These training materials are designed to highlight important information for computer-based test administrations .
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Spring 2013Computer-Based TestingTraining Materials FCAT/FCAT 2.0
Overview These training materials are designed to highlight important information for computer-based test administrations. Not all information from the Spring 2013 Computer-based Test Administration Manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the in addition to using these training materials. These training materials should be used in conjunction with the Spring 2013 Reading, Mathematics, and Science training materials for paper-based tests to ensure that all general information regarding test administration policies and procedures is covered.
CBT Readiness Activities • CompleteCertification Tool • Install TestNav 6.9 and TestHear • District-wide Infrastructure Trial: April 2, 2013 • Run System Check
Glossary of Terms PearsonAccess: is the vendor’s website (www.pearsonaccess.com/fl) used for all CBT test preparation activities. TestNav 6.9: is a testing platform that will be used for all CBT assessments and requires an application download. TestHear: is a software platform to access accommodated forms (e.g., large print, color contrast, zoom, screen reader) for eligible students. ePat (electronic practice assessment test): is an online practice test to help students become familiar with the computer-based testing platform. Proctor Caching: is a process of loading or “caching” test content locally on a computer at the school level to reduce test delays due to network congestion.
Glossary of Terms • Class: is a required field in PearsonAccess. Students are assigned to a class through the PreID upload or Create a New Student Wizard. • You are not required to manage students through class assignments. • Test Session: is a required field for scheduling students to take a test. The three ways that you can set up sessions are: Test Group, Test Day, or Test Administration. • Student Authorization Ticket: is a secure ticket with a unique login ID and test code assigned to a student. • Session Roster: is a list of students that are scheduled to test together in a test session.
PearsonAccess: BlueSite Website: www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. • Requires a username and password. • Verify that you are working in the correct test administration each time you log in. • Links to support materials: www.FLAssessments.com/SpringRMS • PearsonAccess will timeout after 14 minutes of inactivity.
PearsonAccess Training Center: Brown Site Website: www.pearsonaccess.com/fl • Accessed from the Training Center tab on PearsonAccess Home page. • Provides an opportunity to • Practice PearsonAccess tasks. • Manage the Infrastructure Trial in preparation for testing. • Requires a username and password.
Proctor Caching Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level. Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements. Proctor Caching software is provided by Pearson. Reduces test delays due to network congestion. Provides students with a more seamless testing experience. Requiredfor all FCAT/FCAT 2.0/EOC computer-based testing in Florida.
TestNav 6.9 (TestNav) Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial. • Platform for Florida’s high-stakes computer-based statewide assessments. • Software application installed either on a file server or on each computer that will be used for testing.
TestHear 2.1.0.7(TestHear) • Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments. • Software application installed on each computer that will be used to test students who require computer-based accommodations. • TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). • TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.
ePAT • Electronic Practice Assessment Tool • Provides students an opportunity to practice using the computer-based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test content. • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the Resources tab.
Pearson Support and PearsonAccess Contacting Pearson Support • Phone Number: 1-877-847-3043 (ask for Level 2 Tech) • E-mail: Florida@support.pearson.com Appendix C in the Spring 2012 CBT Manual provides the following information: • PearsonAccess • User Accounts • Instructions for setting up user accounts are posted on PearsonAccess. • Browser requirements • Logging in for the first time • Resetting passwords • Training Center • Test Setup Exercise
Technology Coordinator Guide Information and instructions for technology coordinators to follow before, during, and after testing are now provided in a separate online Spring 2013 Technology Coordinator Guide. Technology coordinators must familiarize themselves with all information in this guide prior to the test administration. The Technology Coordinator Guide is available at www.FLAssessments.com/SpringRMS.
CBT Resources CBT Training Resources • A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources. • This site is located at www.FLAssessments.com/CBTTrainingResources. Spring 2013 CBT Manual • Appendix D on page 310 is the CBT Test Administrator Quick Reference Guide. • This guide lists possible error messages students may encounter, explanations for each message, and possible solutions.
Student Authorization Tickets • For each test session, each student needs a Login ID and a 6-digit test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. • Students taking will log in using the same Student Authorization Ticket for each session. • Students will use the same ticket for Session 1 and 2 of the Reading test. • Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. • Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.
Samples Of Printed Student Authorization Tickets Detail View/Single Ticket Grid View/6 Tickets List View/3 Tickets
Session Roster • A Session Roster is a list of all students scheduled in a test session that displays important information including: • Test Administration • Session Name • Test to be Administered • Test Code (password) • Student Name • Florida ID • Student Date of Birth • Class Information • Login ID • Blank space to record attendance information and accommodations used • The Session Roster may be used to record required administration information. • Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.
Seal Code • A seal code is a unique four-digit number used to allow students to access Session 2 of the computer-based FCAT 2.0 tests (FCAT 2.0 Reading Retake, Grades 6, 7, 9, and 10 Reading tests, and Grade 5 Mathematics in TestNav and TestHear) after they have completed Session 1. • Seal codes are provided in PearsonAccess, and all students in a test session will use the same seal code. • Seal codes should not be given to students until Day 2 when Session 2 is administered.
Sample of Entry Students enter the seal code here Seal Code (cont.)
Reading Passage Booklets • Reading Passage Booklets will be provided for eligible students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans. • The accommodation code used in ISIS to record Reading Passage Booklet is “R”. • The booklets contain reading passages but do not contain test items. These booklets have a security number that must be tracked at all times. • Students will respond to test items on the computer. • On the day of testing, ensure that students with this accommodation receive the correct booklet for the assessment they are taking. • The School Assessment Coordinator must specify the correct form in the TestNav FCAT 2.0 Reading test sessions for each student who will use a Reading Passage Booklet. • Reading Passage Booklets are secure materials and must be stored in a secure location before and after testing.
CBT Work Folders The Florida Computer-Based Testing Work Folder is a blank piece of yellow 11x17 paper folded in half with grid paper on the back page. For the Mathematics test sessions, students are provided with work folders to work the problems. Two work folders will be provided for each student taking Grade 5 Mathematics (one for Session 1 and one for Session 2). Distribute work folders to students at the beginning of each Mathematics test session. Ensure that students have enough desk space to use their folders. Once students complete the Mathematics test, collect all work folders and return them to the school assessment coordinator. Used work folders are secure materials.
CBT Worksheets • The CBT Worksheet is an 8 1/2x11 page (located in Appendix E) that may be copied and distributed to students at the beginning of a test session. • If your school is providing hard copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment. • Students must be provided new worksheets for Session 2. • Students must have enough desk space to use their worksheets. • Once students complete a test session, collect all worksheets and return them to the school assessment coordinator. • Used worksheets are secure materials.
Mathematics Reference Sheets The FCAT Mathematics Retake Reference Sheet and the Grade 5 FCAT 2.0 Mathematics Reference Sheet are provided in an online format only for computer-based testing. The computer-based test has a pop-up window that includes the applicable reference sheet. The reference sheets are also available at www.FLAssessments.com/SpringRMS and as perforated sheets in Appendix E of the manual. Schools may provide hardcopy reference sheets to students taking computer-based assessments. Students will use the same reference sheet for both sessions of the Grade 5 Mathematics test. Once students complete the test, the test administrator should collect all reference sheets and return them to the school assessment coordinator. Used reference sheets are secure materials.
Approved Four-Function Calculators • The TestNav computer-based FCAT Mathematics Retake has a built-in, four-function calculator. Schools may provide a handheld four-function calculator to use during testing. • Students taking the Grade 5 Mathematics test may NOT use a calculator. • Students taking the FCAT Mathematics Retake using TestHear accommodated forms must be provided with a handheld four-function calculator to use during testing. • Students with visual impairments may use the approved large key/large display calculators or approved talking calculators supplied by the FLDOE.
Organizing Test Sessions • Three ways of organizing test sessions • By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage:PearsonAccess can be used to manage the testing groups and session rosters will include only one group of students testing together. Can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage:will require setup and management of more sessions 2. By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school
Organizing Test Sessions • By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage:limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage:test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students
Creating Test Sessions Log in to PearsonAccess, select Spring 2013 R/M/S and Retakes administration. Go to Test Management>Manage Test Sessions. Click New Session to go to the New Test Sessions screen.
Creating Test Sessions • Enter the session details: • Session Name (50-character limit) • School • Test to be Administered • Default Form Group Type (Main) • Scheduled Start Date (used for planning purposes – a test session will not start until you click START on the Session Details screen)
Creating Test Sessions • Add students to test sessions by: • Class (View By: Classes) (FL CLASS) • Individual Student (View By: Students) • Select the check box for each class or student to be added to a session. • Click Save. • Return to the newly created test session or to the Manage Test Sessions screen. • Maintain a list of all test sessions. Ensure technology coordinator cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing.
View and Verify Student Data • Student Name and Student Florida ID Number MUST be correct in PearsonAccess. • Confirm all students are in test sessions. • Go to Test Management>Manage Test Sessions • Select “View By: Students” • Select the Show All Students box and click Search
View and Verify Student Data • Review the Session Name column for any empty/blank fields. • Click twice on this column heading to sort descending by name. • Students who have not been placed in a session will have an empty/blank field in this column. • Add students with blank fields to test sessions.
MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 1 • To successfully create a new student, complete the following five-part registration process. • Part 1 – Add a new Student • Go to Student Data>Student Data Information. • Click New Student.
MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 2 • Part 2 – Edit Student Details • Enter test data for all required fields - Florida Student ID Number (FSID), Student Last Name, and Student First Name. • Student Name must be entered in all CAPS. • FSID can be a 10-digit Florida Student ID Number (e.g., 1234567891) or the 9-digit Social Security Number followed by an X (e.g., 123456789X). • Scroll down and select the Enrolled School. • Click Save and Next to save your entered data.
MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 2 • Note: If a student is created for this administration with the same Florida Student ID Number (or Social Security Number followed by an X), the same first 11 characters of the first name, and the same first 12 characters of the last name as an existing student profile at this school, the duplicate student error message will appear. • Click Back to Student Entry Form and cancel the process. • Existing student profile must be used unless there is an error in the Student Name or Student Florida ID Number. • See the instructions to Update Student Information on pages 139-140 of the manual.
MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 3 • Part 3 – Edit Test Registration Details • Select the appropriate Test Administration. • Enter the student’s Date of Birth. • To record ethnicity, use the drop-down box to select Yes or No. • To record race, use the drop-down boxes to select Yes or No next to each race category. Yes may be selected for more than one race category. • Select the appropriate Gender and Grade. • Click Save and Next.
MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 4 • Part 4 – Edit Class Registration • To assign the student to an existing class, select the box next to the class name and click Save and Next. • To assign the student to a new class, click New Class and follow the steps to create a new class. • Class name has a limit of 9 characters and must be in all CAPS(e.g., THOMAS). • When the class has been created and added to the list, select the box next to the class name and click Saveand Next.
MANAGING PEARSONACCESSNEW STUDENT WIZARD: PART 5 • Part 5 – Edit Assigned Tests and Enable the Student to Test on Computer (Set Online Indicator) • Student must be assigned to a test. Select the box(es) next to the appropriate test(s). • Set the student’s Tested Grade and Online Indicator for each test. • Tested Grade is the grade level of the student to be tested. • Online Indicator indicates that the student will participate in the computer-based administration. Yes must be selected for a student to be scheduled into a test session. • Click Save and Exit to complete the registration process for this student.
MANAGING PEARSONACCESSSESSIONS: ADDING STUDENTS TO TEST SESSIONS • Go to Test Management>Manage Test Sessions. • Select “View By: Test Sessions.” • Click on the Session Name to go to the Session Details screen. • Click Add Students. • Select “View By: Classes” or “View By: Students.” • Select the check box for the class or the student you want to add, and then click Add to Session. • After you add students, you can verify Form/Form Group Type by clicking Edit. • Click Save after you make changes.
MANAGING PEARSONACCESSSESSIONS: MOVING STUDENTS TO ANOTHER SESSION • Go to Test Management>Manage Test Sessions • Select “View By: Test Sessions” • Click on the Session Name to go to the Session Details screen • Select the check box for each student to be moved • Only students with a Ready, Exited, Resumed, or Resumed-Upload status may be moved • Students with a Submitted, Processing, Completed, or Marked Complete status may not be moved to another session • Click Move to go to the Move Students screen • Select an existing test session or create a new test session to which the students will be moved
MANAGING PEARSONACCESSSESSIONS: REMOVING STUDENTS FROM A SESSION Remove Students from a Session • Go to Test Management>Manage Test Sessions. • Select “View By: Test Sessions.” • Click on the Session Name from which you want to remove a student. • On the Session Details screen, check the box for each student you want to remove. • Click the Remove button. • Click Yes – Remove Students to confirm this action.
MANAGING PEARSONACCESSDELETING A STUDENT • If a Student Name and Student Florida ID Number is INCORRECT, delete the student’s test assignment and create a new record in PearsonAccess. • Delete a student’s test assignment • Go to Test Management>Manage Test Sessions. • Select “View By: Registered Students” on the Student Registration screen. • To view all students, select the Show All Students check box and click Search. • To search for an individual student, enter the search criteria, and then click Search. • Must enter or select at least one search field • The more specific the criteria, the more focused the search will be • Click the name of the student, and then click the Assigned Tests tab. • Select all Online tests assigned to that student and then click Remove Test. • Do not remove any paper tests assigned to the student. • Click Yes – Continue with Removal to confirm.
