Self Service Time and Attendance (SSTA) Contract Employees

1. Self Service Time and Attendance (SSTA)Contract Employees Human Resources Updated: 05/21/2019

2. SSTA Contract Employees • Step 1. In order to log onto HR/CMS to enter your weekly time go to the following website: • https://hrcms-prod.mass.gov/psp/H92PRD/EMPLOYEE/HRMS • Step 2. Log into SSTA using your 6 digit HR/CMS ID (provided by HR) and password. • The first time you log into HR/CMS, your password will be the first letter of your first name (Uppercase), first letter of your last name (lowercase), followed by your 6 digit HR/CMS ID, and the last 4 digits of your Social Security Number. (Example Cs1234567890) • The System will ask you to reset your password upon initial login • Passwords must be at least 10 characters and must contain 1 number. • If you forget your password DO NOT use the Forgot your password link. You must submit an IT helpdesk ticket.

3. Logging Into HR/CMS Enter 6-digit Employee Identification Number Password Do not use “Forgot your password” must submit an IT helpdesk ticket Once Employee ID and Password are entered, click on Sign In

4. Changing your Password • To change your password before it expires go to Main Menu, then Change my Password link on the SSTA my page. Change Password Here

5. Entering hours into Timesheet • Step 3 - From the SSTA homepage, click on Timesheet. • You can also view your W2 and Paycheck, change your Direct Deposit, or update your Personal Information on this page. Click Timesheet to enter your time

6. Entering your hours • Step 4 - You will arrive on the TIMESHEET SUMMARY page, where all your SSTA jobs will be displayed (only if you have multiple SSTA positions, if not skip to step 5). Select the correct SSTA position for which you are inputting hours. If unsure ask your supervisor.

7. Entering your Hours • Step 5 – Once Logged in, Verify that you are using the correct Employee Record number, if unknown, ask your supervisor or HR/Payroll • Step 6 - Input the times worked each day, if a meal break taken, ensure to reflect it. Must always use AM or PM. • Step 7 - Input the appropriate TRC code • RNL for hours worked, ESIC for sick time • Step 8 – Click “Submit” **Make sure correct record Number** TRC Codes Hours Worked ***Click Submit***

8. Timesheet Rules & Procedures • Timesheets should be submitted Every Week no later than Thursday by 10:00AM so that your supervisor can approve your timesheet by 12:00PM. • You can submit the hours you work on Thursday, but otherwise Do not submit time that has not yet been worked. • The contract payroll period runs from Friday through Thursday every two weeks. Since you must submit your timesheet every Thursday, you cannot input Friday until the following week. • No changes should be made to timesheets on Monday. If there is an issue with your timesheet on Monday please contact the Payroll Office. • You do not need to be on campus to submit your timesheet, you may submit your time from home. • All time submissions must be rounded to the nearest quarter-hour (15 minute increments) i.e. 1:15, 1:30, 1:45, 2:00. • If you work more than six (6) hours you must take a 30 minute break.

9. Questions/Points of Contact • Most questions should be able to be answered by your supervisor • If not, contact Payroll Office • Chris Severance – Payroll Accountant – (978)556-3939, cseverance@necc.mass.edu • Tracy Fitzgerald – Payroll Director – (978)556-3951, tfitzgerald@necc.mass.edu • For Password resets contact IT Helpdesk – (978)556-3111