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Arrangement

Arrangement. Digital Stewardship Curriculum. Definition. The physical arrangement or organization of a collection. Making the collection physicall y ready for researchers and community members to use. Provenance.

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Arrangement

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  1. Arrangement Digital Stewardship Curriculum

  2. Definition The physical arrangement or organization of a collection. Making the collection physically ready for researchers and community members to use.

  3. Provenance Definition: “The archives of a given records creator must not be intermingled with those of other records creators.” Keeping collections separated, not mixed. Preserving context.

  4. Original Order Records should be maintained in the order in which they were originally kept while being used by the record creator.

  5. No Original Order? Does not mean “original chaos” Try to reconstruct if misfiled/out of order. If an original order doesn’t exist, you must create a logical order.

  6. Series A group of similar records within a collection, can be simple or complex. Can have series and subseries. Or none at all. Files can also be a way of grouping, more specific.

  7. Levels of Processing Item-level (Best) File level (Best) Series level (Better) Box level (Better) Collection level (Good)

  8. Flexible, “good enough” processing Every collection is different. Objective should be to make the information findable. If something is stuck in your backlog waiting for detailed processing, it is not useful to anyone.

  9. Creating a Processing Plan An overall strategy for each collection Documented steps and notes Helpful if you have employees, students, or interns doing the actual processing work - but also for yourself

  10. Elements to consider Overall arrangement scheme: List proposed series and subseries, if any. Arrangement within series and subseries. Levels of processing for stage

  11. Elements to consider Biographical/historical notes Use of staff - who will be able to carry out the processing Supplies: folders/boxes, anything unusual?

  12. Elements to consider Duration: How long will it take? Other considerations: Preservation needs? Anything out of the ordinary? Donor agreement factors?

  13. Discussion - Processing Matrix Think of your collections, where do you think your ideal level of processing is? Where do you think your realistic level of processing is?

  14. Processing Project Create a processing plan for the collection, using what you learned from the survey and appraisal report, and accessioning process. Use the template provided, but add any other notes and observations.

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