Fall 2019 EOC Mid-Month Online Test Set-Up and Winter Enrollment Count Training July 23 & 25, 2019

1. Fall 2019 EOC Mid-Month Online Test Set-Up and Winter Enrollment Count Training July 23 & 25, 2019

2. Participants • GaDOE • Sandy Greene, Ed.D., Director, Assessment Administration • Joe Blessing, Assessment Specialist • Robert McLeod, Ed.D., Assessment Specialist • Taiesha Adams, Ed. D., Assessment Specialist • DRC • Anu Tummala, Program Management • Evan Gedlinske, Program Management • Missy Shealy, Program Management • Phil Peterson, Customer Care • Stuart Bowlus, Program Management 2

3. All webinar recordings are available the day after the presentation. Click on the original registration link for any Assessment webinar to access the recording. July 23: https://attendee.gotowebinar.com/register/5663591391169186051 July 25: https://attendee.gotowebinar.com/register/4690816070680551939 This presentation file can be found at http://testing.gadoe.orgor https://ga.drcedirect.com Certificates are sent from GoToWebinar after live training sessions. Those watching recordings will not receive a certificate. New Test Coordinators can access the Spring Pre-Administration PowerPoint for additional information. A link to the recording is found within the slides. http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/Georgia-Milestones-Presentations.aspx Webinars

4. Agenda • Key Dates • What’s New? • User Administration • Winter Enrollment Count Collection • Additional Materials • Test Setup 4

5. Key Dates – EOC Fall Mid-Month • Test Setup opened in eDIRECT on July 22 • Reminder – EOC Mid-Month assessments are online only • Exceptions are for students needing Braille or paper Large-Print as an accommodation • COS-SD was updated on June 27 (v.3.0) • INSIGHT v.9.0 will work through August 29. INSIGHT v10.0 (iPad v10.0.1) will need to be installed for September MM and beyond • State Testing Windows • August 5–23 • September 9–20 • October 7–18 • November 4–15 • Preliminary reports posted in eDIRECT • 10 business days from submission of all sections of a test for ELA and Math • 5 business days from submission of all sections of a test for Science and Social Studies • Final (paper) reports to be shipped with EOC Winter Reports 5

6. Key Dates – EOC Winter Main • Enrollments opens August 12 • Enrollments must be completed by Friday, August 23, 8 pm ET • Materials to be shipped 10 working days in advance of district testing window. • Thanksgiving break dates are considered non-working days • Test Setup opens in eDIRECT on October 21 • State Testing Window is November 18, 2019 – January 8, 2020 • Preliminary reports posted in eDIRECT • 10 business days from submission of all sections of a completed test after validation of initial test results for ELA and Math • 5 business days from submission of all sections of a completed test after validation of initial test results for Science and Social Studies • Final (paper) reports arrive in districts no later than February 21 6

7. Testing Purposes – EOC Winter Main 7

8. What’s New? 8

9. What’s New – eDIRECT • The primary navigation of eDIRECT is being refreshed. • Deliver easier, more intuitive navigation 9

10. What’s New – eDIRECT 10

11. What’s New – Student Status • The legacy version of the Student Status search functionality has been removed from eDIRECT. • The dynamic Student Status Dashboard which has been available for the past couple years will be the method for conducting status searches. • Search results remain the same but are accessed through one link in eDIRECT rather than two. 11

12. What’s New – INSIGHT and COS-SD • Beginning on the evening of June 27, new versions of Central Office Services (COS-SD v3.0) and DRC INSIGHT v.10 were made available in eDIRECT under the Downloads tab. 12

13. What’s New – Technology User Guide, eDIRECT User Guide, & System Requirements • Updated System Requirements posted to eDIRECT June 27 (effective through October). Located under the Downloads page or Documents page. • Available on the EOC Resources page. • https://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/Georgia-Milestones-EOC-Resources.aspx • Updated Technology User Guides and updated eDIRECT User Guide will be available mid-August. 13

14. What’s New – Winter Enrollment • EOC Assessments are administered by districts and charter school 100% online for 2019-2020 • You will no longer order paper EXCEPT for students with disabilities that do not allow the student to access a computer • Sites will no longer need to provide paper return dates during enrollment • Test Administrations Manuals (TAMs) • DRC will prepopulate enrollments with the number of TAMs each site received for winter 2018. • Sites can leave as-is if these quantities are sufficient or adjust accordingly if this year’s needs have changed. • The TAM you receive for the EOC Winter administration is also the manual for future 2019-2020 testing administrations, unless notified • Spring Mid-Month, Spring, Summer, & Fall Mid-Month 14

15. What’s New – Winter Enrollment • DRC will prepopulate enrollments at the school level with the number of testers from EOC Winter 2018. • Sites can leave as-is if these quantities are sufficient or adjust accordingly if this year’s needs have changed. 15

16. What’s New – INSIGHT Portal Page • Student testing portal page for 2019-2020 16

17. What’s New – INSIGHT Portal Page • Details of the student testing portal page • To access generic logins and Secure Practice Test Directions in eDIRECT: General Information > Documents > Administration – Select the administration > Document Type – Select Secure Practice Test Materials 17

18. User Administration 18

19. User Administration, Edit • eDIRECT/User Administration/Edit • Reset expired passwords • Add administrations • Add permissions • Inactivate users 19

20. User Administration, Reset 20

21. User Administration, Administrations & Permissions 21

22. User Administration, Permissions 22

23. User Administration, Permission Sets 23

24. User Administration, Inactivate Users • Inactivate any users who no longer need eDIRECT access 24

25. User Administration, Mass Assign Permissions 25

26. User Administration, Permissions 26

27. Enrollments 27

28. Enrollments • Provide information to support online testing • Provide order quantities for accommodated student materials • Enrollment information should be entered at the system level and at the school level for each participating school • End of Course Winter 2019 Main Administration only • August 12 – 23 (closes 8:00 pm EDT) • Once the enrollment window has closed, the data will become view-only 28

29. Enrollments • Log into eDIRECT • https://ga.drcedirect.com • From the top navigation pane, select Enrollments under the Materials group. • Select School = “(All)” to enter system-level enrollment information • Select each participating School to enter school-level enrollment information • When entering Enrollments, you can save your work and continue at a later time by clicking the Save button. When all quantities are entered, you should click the Complete button. • Be sure to scroll to see all of the questions! 29

30. Enrollments – System Level • Select an Administration • End of Course Winter 2019-2020 • Choose School = “(All)” to enter system-level information • Select “Show Enrollments” State Charter Schools default to the School Level. State Charter Schools must choose “All” for School to get to the District level. 30

31. Enrollments – System Level • EOC Winter testing dates, break dates, graduation dates • Test Date/Window • EOC Winter Main 2019 • Each course • It is critical that this information is correct. Please do not simply use the same date for all EOCs unless that is an accurate reflection of your testing window. • It is incorrect and inappropriate to note the entire state test window as an EOC course local test date. • Holiday/Break Date/Window • Thanksgiving • Winter • Winter Graduation Ceremony Date • Date of first winter graduation ceremony • Dates will be provided in drop-down format. 31

32. Enrollments – System Level 32

33. Enrollments – System level • Contacts and Addresses • Review the Contact and Address information displayed • Provide any necessary corrections or updates by clicking the Update Contacts and Addresses button. 33

34. Enrollments – System level • Choose Save to save your work and return later or Complete if all your entry is complete. • Be sure to scroll to see all of the questions! 34

35. Enrollments – School level • Select an Administration • End of Course Winter 2019-2020 • Choose each participating school under School • If a school is not available in the drop-down menu, the System Test Coordinator should contact their GaDOE Assessment Specialist. • Select “Show Enrollments” 35

36. Enrollments – School level • Test Administration Manuals • Verify/Adjust the number of printed Test Administration Manuals to be shipped for the selected participating school • For each grade or assessment, you are asked to enter the following counts: • Online — verify/adjust expected number of online testers • Braille — enter expected number of accommodated testers using a paper Braille test book. • Large Print — enter expected number of accommodated testers using a paper large-print test book. • Other Paper — enter expected number of accommodated testers using a paper test booklet due to other IEP documented disabilities • Choose Save to save your work and return later or Complete if all of your entry is complete. 36

37. Enrollments – School level Review and/or update existing data at each school. 19 76 45 102 Add Braille, Large Print, and Other Paper. 51 67 87 37

38. Enrollments – School level • Summary tab  • Displays of enrollment counts and Test Administration Manuals entered to date • School Level  • Provides read-only view of school’s enrollments and Test Administration Manuals • System Level • Provides system-wide enrollment counts and Test Administration Manuals 38

39. Enrollments – School level • The Status tab displays the overall status of enrollment data entry. • For each school, it notes if enrollments are Not Started, In Progress, or Completed. • Confirm that all sites with enrollments are accurate, save any necessary changes, and mark as Completed. 39

40. Additional Materials • If you discover, after receiving the materials that you order through the Enrollment process, that you need additional materials. You can order these through the Additional Materials system • The Additional Materials System will be open November 4, 2019 – January 7, 2020 • Access the system in eDIRECT\Materials\Additional Materials\Add order 40

41. Test Set-UpStudents & Test Sessions 41

42. Students – Manage Students Must select a school in order to Add Student(s) 42

43. Students 43

44. Students – Add/View/Edit Accommodations • Step 1: Activate/Assign Accommodation Prior to Student Login • IMPORTANT -- Be sure to enter accommodations beforeprinting test tickets! • Some accommodations require specific test forms, which are assigned when students are placed into test sessionsand reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure to check if the password has been regenerated and reprint as needed. Activate Accommodations and Form Prior to Student Use 44

45. Students – Add/View/Edit Accommodations • Step 1: Activate/Assign Accommodations Prior to Student Login • IMPORTANT -- Be sure to enter accommodations beforeprinting test tickets! • Some accommodations require specific test forms, which are assigned when students are placed into test sessionsand reassigned when accommodations are entered. If you enter accommodations after printing test tickets, be sure tocheck if the password has been regenerated and reprint as needed. Assign Form Prior to Login for Transcribing – No Student Interaction Scribe (Transcription) assigned for students who test with standard paper test booklet 45

46. Students – Add/View/Edit Demographics 46

47. Students – Add/View/Edit Testing Codes EOC Only PTNA – Present, Test Not Attempted GaVS – Georgia Virtual School 47

48. Students – Multiple Student Upload 48

49. Students – Multiple Student Upload • Online Indicator field must be set to "Y" • Newly submitted records will be matched against existing records  • based on System Code, Last Name, Date of Birth and GTID • New records will be added to eDIRECT • Students must be placed into Online Test Sessions • Based on Course and Teacher • Existing records will be updated with latest information • Students with teacher updates will be removed from existing test sessions and added to new test sessions if the students have not started testing 49

50. Students – Reminder! Be sure that any updates you make to students in eDIRECT (one-by-one or via Multiple Student Upload) are also made in your local student information system! 50