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Mt. San Antonio College

Mt. San Antonio College. CLASSIFICATION AND COMPENSATION STUDY February 2012. 95%. 70%. Public Sector Clients. Class & Comp Studies. ABOUT KOFF & ASSOCIATES, INC. 1984 Full Spectrum HR Cities, Counties, Special Districts, Others Straightforward, Interactive, All-Inclusive.

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Mt. San Antonio College

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  1. Mt. San Antonio College CLASSIFICATION AND COMPENSATION STUDY February 2012

  2. 95% 70% Public Sector Clients Class & Comp Studies ABOUT KOFF & ASSOCIATES, INC • 1984 • Full Spectrum HR • Cities, Counties, Special Districts, Others • Straightforward, Interactive, All-Inclusive

  3. WHY WE ARE HERE • Classification and Compensation Study • Snapshot in Time • Incorporate Organizational Changes • Involve Employees

  4. CLASSIFICATION STUDY

  5. PURPOSE OF A CLASS STUDY • Up-to-date & Current • Enhance Recruitment Process • Objective Appraisals • Career Paths • Training Opportunities • Ensure Legal Compliance • Fair Compensation System

  6. CLASS STUDY METHODOLOGY • Initial Meeting with Project Team • Orientation Meetings • PDQ Completion & Review • Employee & Supervisor Interviews • Draft Class Concepts • Classification Description Development • Employee and Supervisor Review • Finalization

  7. PROPOSED TIMELINE • PDQ Due to Supervisor by March 9, 2012 • PDQ Due to Department Head by March 16, 2012 • PDQ Due to K&A by March 23, 2012 • Employee, Supervisor, and Management Interviews – Week of April 2 OR 9, 2012 • Draft Class Descriptions Developed by June 30, 2012

  8. POSITION DESCRIPTION QUESTIONNAIRE

  9. COMPLETING THE PDQ • Not a Performance Evaluation • Classifications are General • During Work Hours (about 4 hours) • No Changes by Supervisor

  10. PDQ: SECTION 1.0 PURPOSE • Brief Summary • 2-3 Sentences • Overall Purpose of Position Example: Administrative Assistant Under general supervision, performs a variety of administrative, secretarial, and office assistance in support of management and departmental staff; provides assistance on a variety of assignments related to administration of budgets, contracts, research projects, and department programs; performs skilled word processing, data entry, and typing; provides information to the public and staff.

  11. PDQ: SECTION 2 ORGANIZATIONAL CONTEXT 2.1 – Immediate Supervisor Name & Title 2.2 – Staff Name and Title 2.3 – Work Decisions (within stated policies & procedures) 2.4 – Referred Decisions 2.5 – Review of Work (not performance review)

  12. PDQ: SECTIONS 3.0, 4.0, & 5.0 3.0 EQUIPMENT • Computer • Hand Tools • Power Tools • 4.0 CONTACTS • Internal & External • Not Supervisor • Not Co-workers • 5.0 BUDGET • Actual Amount • Expenditures & Revenues

  13. PDQ: SECTION 6.0 DESCRIPTION OF WORK • List Duties by Importance • Begin with Action Verbs • Time • Frequency • Importance

  14. EXAMPLE: ADMINISTRATIVE ASSISTANT

  15. PDQ: SECTIONS 6.1, 6.2, & 6.3 6.1 – FLSA • Exempt or Non-Exempt 6.2 – Complex or Difficult Duties 6.3 – Changes in Responsibilities

  16. PDQ: SECTIONS 7.0, 8.0, & 9.0 7.0 SENSORY DEMANDS 8.0 PHYSICAL DEMANDS 9.0 ENVIRONMENTAL CONDITIONS

  17. PDQ: SECTION 10 JOB REQUIREMENTS 10.1 – Skills, Knowledge, Education, & Experience • Current description • Specify changes 10.2 –Special Licenses/Certifications

  18. SUPERVISOR REVIEW • Last Page of PDQ • Not a Performance Evaluation • No Content Changes • Comments Only

  19. COMPENSATION STUDY

  20. SURVEY ELEMENTS Comparator Agencies Benchmark Classifications

  21. DATA COLLECTION • Job/Class Descriptions • MOU’s • Organizational Charts • Salary Information • Description-to-Description • 70% Match • Follow-Up ALL ANALYSES COMPLETED IN-HOUSE NO QUESTIONNAIRES

  22. TOP MONTHLY SPREADSHEET

  23. STATISTICAL CALCULATIONS Median • Midpoint • Not Skewed • Average • Arithmetic • Mean • Percentages • Above/Below

  24. INTERNAL RELATIONSHIPS • Lack of Data • Non-Surveyed Classifications • Whole-Position Analysis • Same class series • Scope of work • Organizational “worth” • Past internal relationships • Implementation & Strategy Development

  25. STAKEHOLDER TOUCH POINTS • Kick-Off & Orientations • Employee/Supervisor Interviews • Class Description Review • Final Classification Issues • Compensation Study Elements • Survey Results • Final Compensation Structure

  26. KOFF & ASSOCIATES, INC. 6400 Hollis Street, Suite 5 Emeryville, CA 94608 510/658-KOFF (5633) 510/652-KOFF (5633) www.KoffAssociates.com Human Resources Consulting Since 1984 THANK YOU! Questions Comments

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