Repositioning for the future

1. What Seneca State University is doing to Survive and Thrive Repositioning for the future

2. An Action Plan by PBL Group… Marla Frisby Julia Hankins Holly Jones Tina Porter David Robertson

3. The Human Body: Surviving and Thriving Right kidney Left eye Spleen Pituitary Gland Liver What could you do without and still live?

4. Defining the Problem Mandatory $15 million dollars in budget cuts State funding is expected to fall Student enrollment is expected to increase Tuition is expected to rise SSU faculty and staff feel threatened Student, faculty, and staff morale are strained

5. “Most important of all, how can I ensure that Seneca State University will survive and thrive beyond my time at the helm, despite the challenges of the present?” -- President Henry

6. President, Seneca State University Dr. Robert G. Henry

7. NOTE: Photo taken BEFORE the PBL proposal was accepted Chancellor Mason Sanders

8. Tough Times Are Coming…

9. Proposed Solution Using the Problem-Based Learning Method we… Identified key points in the scenario Exchanged ideas for solutions Discussed what additional information was needed Assigned learning objectives

10. Goals Short-Term Long-Term • Maximize remaining stimulus funds • “Get the right people on the bus” • Delegate research assignments • Provide an effective communication network • Develop a budget cutting plan to trim $15 million • Develop a plan to increase revenue • Implement the SSU Action Plan • Develop a Next Steps Plan

11. Bolman & Deal’s 4 Frames

12. Author of Good To Great Jim Collins

13. Good to Great Framework

14. Action Plan Phase A: Disciplined People • Level 5 Leadership

15. Action Plan Phase A: Disciplined People • First Who… • Then What SSU

16. Transition Era Groups • Presidential Advisory Core Group • Department Chair Council • Deans and Vice Presidents Council • Strategic Work Groups • Task Force Groups • Oversight Steering Committee (OSC) • Organizational Development Group (ODG) • Communications Group (CG) • Coordination & Implementation Group (CIG)

17. An Important SSU Demographic SSU Student Body • Student Affairs Work Group insures student involvement

18. Action Plan Phase B: Disciplined Thought • Confront the Brutal Facts

19. Action Plan Phase B: Disciplined Thought • Hedgehog Concept

20. The Three Circles

21. Action Plan Phase C: Disciplined Action • Culture of Discipline

22. Keys to Success Making certain that task groups move beyond merely talking to acting on and implementing plans • Action Plan

23. 7 Strategic Work Groups Stimulus Fund Management Group External Revenue Development Group Energy Efficiency and Conservation Group Restructuring, Consolidation, or Elimination of Non-academic Support Units Group Instruction/Academic Review Group Information Technology Maximization Group Student Affairs Group

24. Action Plan Phase C: Disciplined Action • Technology Accelerators

25. SSU – On the Cutting Edge

26. Action Plan Phase D: Flowchart of Meetings • “Repositioning for the Future” Initiative

27. ODG, CG, and CIG – 2-year Assignment PowerPoint has new layouts that give you more ways to present your words, images and media. 7 Strategic Work Groups & 10 Task Force Groups final reports forwarded to these 3 groups

28. Narratives

29. Constraints • Funds • Staff Counting the Cost… • Protocol • Space • SSU Consulting • Time

30. Methods to measure success

31. “To infinity and beyond!” – Buzz Lightyear Review feedback Final Summary Report from the Oversight Steering Committee Submit financial plan to Chancellor Implement plan Conduct “autopsies and analysis” guided by the three circles

32. How it all worked out… …fast forward 2 years

33. Cost Savings / Revenue Generation Action Summary Page 6 in your Presentation Guide

34. Budget Cut Top 5

35. Generate Revenue Top 5

36. President Henry & the 4 Frames

37. The Three Circles Circle 1 – Passion – Preserving academic excellence and quality remains a priority. Circle 2 – Best in the world at… – We are a growing university with a student-friendly, student-centered culture. Circle 3 – Economic engine – Increased enrollments of qualified students capable of being retained through graduation.

38. “We can become the best university in our region at offering an innovative, flexible, and technologically advanced education in a student-friendly, student-centered environment.”

39. Origin: Unknown - Member of the SSU Honor Society SGA President

40. President, Seneca State University Dr. Robert G. Henry

41. PBL Action Plan in Action Follow-Up Meeting Presidential Advisory Core Group Oversight Steering Committee Organizational Development Communications Coordination & Implementation Groups

42. SSU Faculty Senate President Professor Glenn Harris

43. PBL Action Plan Before

44. PBL Action Plan Before After

45. SSU Graduate – Former Football Star Sammy B. Lewis

46. The Breakthrough Phase $15.2 million dollars in budget cuts Retained all tenured faculty Reduction of staff was held to 2.5% Successful campaign involving philanthropic donors to redirect funds previously restricted (due to designations) thereby freeing up and redistributing $356,413 Leased 5 out of 6 unused buildings to generate $934,500 in additional annual revenue Office of Development and Alumni Relations raised $2.75 million in cash from the community with $310,000 in pledges maturing within 36 months Streamlined all academic units on campus including consolidation of 2 colleges Implemented energy savings measures estimated to save $1 million annually

47. The Breakthrough Phase Remedial education programs eliminated and enrollment standards raised Tuition was raised, but only 2.25% 63.5% of all excess residence hall rooms were successfully leased Five new hybrid classes were introduced for the new semester with 4 more in development $750,000 was raised selling SSU’s unused horse stables The stimulus investment in reinforcing Information Technology paid off handsomely with the eventual discovery of cost saving devices netting $219,750 and new income streams tapped generating an additional $2.1 million in annual revenue

48. When the birds started singing again