PittMed Student Executive Council

1. PittMedStudent Executive Council Intro to Leading a Student Group or Interest Group March 21, 2012

2. What is the SEC • SEC = Student Executive Council • The Bylaws state: “The purpose of this organization shall be… • to act as a representative government of the students of the University of Pittsburgh School of Medicine • to promote communication within the student body • to promote communication among the student body, the faculty, the administration, and other student organizations at the University of Pittsburgh • and to consider other pertinent aspects of the medical students' curricular and extracurricular concerns.

3. What Does the SEC Do? • Oversee & Fund Student Groups & Student Organizations • Oversee the student activities calendar • Establish the budget for all student groups & events (excluding Departmental Interest Groups) • Oversee many major Annual Activities/Resources/Traditions: Black Bag Ball, Talent Show, SARC Manual, FAST, Murmurs, Scaife Improvements • Run Meetings on the 2nd Wednesday of Each Month • A Forum for timely student concerns re: curriculum, student life, upcoming activities, etc. • Represent the student body as a whole to the administration and via the GPSA, to the University of Pittsburgh at large • Serve as a forum for cooperation & collaboration between student groups & students in general

4. Who Makes Up The SEC? • President – coordinates, mediates, administrates, & delegates • VP: Internal – coordinates between class councils, SEC committees, SEC special activities, maintains the bylaws • VP: External – communicates & negotiates, maintains the SEC website, publicizes meetings & elections, maintains agendas & minutes, represents us to the GPSA • VP: Finance – oversees the budget, maintains financial records, oversees reimbursements for travel grants and student activities • VP: Academic - SEC’s Representative on Curriculum & Admissions committees, provides updates re: curriculum & academics at monthly SEC meetings, facilitates student forms to discuss academic life at PittMed

5. How Does the SEC Affect Me & My Group? • If you are an officer for a group: • the SEC will set your budget for next year • Reimbursements for expenditures are processed through the SEC • You are required to enter activities on the SEC Events Calendar • If you want to go to a conference: • You can apply to the SEC for a travel grant • If you want to start a new group: • You must turn in a constitution & budget to the SEC • New Groups must be ratified by the student body at an SEC meeting • Groups must be approved by the SEC to reserve space in the SOM or use its email services and to have a site on the Zone • If you have an issue, concern, or event that you want to draw attention to: • You can bring it up at an SEC meeting

6. Additional requirements for funding: • In order to receive funding for the coming fiscal year, all groups must have the following UPDATED information in addition to the EOYR + Budget (on each group website): • Group constitution • Student leaders

7. SEC Logisticsor “How do I…?” SEC Tech Committee

8. Topics • SEC Zone Site • SEC Calendar • Room Reservation • ListServs • Student Leader Contact Information

9. SEC Zone Site • Zone>Student Groups>Student Executive Council

10. SEC Zone Site

11. SEC Zone Site

12. SEC Zone Site

13. SEC Zone Site

14. SEC Zone Site

15. SEC Zone Site

16. Calendar • Located on SEC Zone Site • Is one of the sources for the main Zone calendar visible to all students • Posting events on the SEC Calendar is required in order to receive reimbursement

17. Calendar • 2 ways to get there: • SEC Zone Site • Student Groups Home

18. Calendar

19. Calendar: Adding Events

20. Calendar: Adding Events

21. Calendar: Adding Events

22. Reserving Rooms • Zone>Student Groups

23. Reserving Rooms

24. ListServs

25. How to send to lists • Addresses on Zone Student Groups Page • C/O 2011: som2011@medstudent.pitt.edu • Informal 2011: students11@medstudent.pitt.edu • AMSA: somamsa@medstudent.pitt.edu • You can only send to a list if already subscribed

26. List Etiquette • If sending mass emails, include all lists in “To:” field, instead of one at a time • Please use these lists for group activities, and only send to class lists if truly school-wide activities

27. Leadership Contacts • Very important that these stay up to date • Include position, name, email (at least) • Office of Student Affairs uses these lists to contact groups • SEC will withhold group funding if these lists are not up to date

28. Student Group Contact Info

29. Student Group Contact Info

30. 2012/2013 Budgeting Survey Results

31. 09/10 SEC Funding Breakdown Lunch Talks: 41.6% Community Service: 8.5% Schoolwide/Social: 25.1% Conferences: 13.4% Classes: 11.5% Workshops: 0% Journal Clubs: 0% Transition: 0%

32. 10/11 SEC Funding Breakdown Lunch Talks: 18.3% Community Service: 15.3% Schoolwide/Social: 27.8% Conferences: 21.9% Classes: 10.6% Workshops: 2.9% Journal Clubs: 1.8% Transition: 1.4%

33. 11/12 SEC Funding Breakdown

34. 12/13 SEC Funding Breakdown

35. Where to find this slide show

36. THANK YOU! 2012 SEC Officers