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Elgin/New Leipzig Public School District #49 Building Fund Public Meeting

Join us at the New Leipzig Community Center on October 24, 2018, for a public meeting to discuss the Elgin/New Leipzig Public School District #49 Building Fund. Learn about our mission to provide a positive and safe environment for lifelong learning. Support the levy for up to 15 mills to fund construction, renovation, and improvement of school buildings.

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Elgin/New Leipzig Public School District #49 Building Fund Public Meeting

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  1. Elgin/New Leipzig PublicSchool District #49Building Fund Public Meeting Wednesday, October 24, 2018 – New Leipzig Community Center

  2. A positive and Safe Environment The Mission of Elgin/New Leipzig Public School is to provide a positive and safe environment that promotes lifelong learning to all individuals.

  3. District – Statement on Commitments • We are dedicated and passionate about relationships, teaching and learning, self-reflection, acknowledging greatness, and support of the Elgin/New Leipzig community. • We are driven toward continuous improvement.

  4. Asset Management

  5. About Us • Our School has about 164 students and is home to K-12thgrades. • 9 Professional staff members in the Elementary. • 15 Profession staff members in the JH/HS. • Full curriculum with full selection of ITV courses available. • Several extra-curricular activities.

  6. Who We are: • We are a small rural school located in southwest ND where farming and ranching is the primary source of income for most families. • Due to our size, we are able to provided opportunities for our students on more individual and / or small group instructional basis. • Due to our high teacher to student ratio it is unlikely for students to “fall through the cracks” as you may sometimes see in larger school districts.

  7. Strategic Plan Goals Each student will graduate choice ready (post secondary, job, or military). Elgin/New Leipzig PSD #49 will foster a positive partnership with all stakeholders. Elgin/New Leipzig PSD #49 will develop a formal communication plan to proactively engage stakeholders. We believe every child can change the world; therefore, we must provide a world class education.

  8. Summary of School District Mill Levies ForSY 2017-2018 * 1 Mill = $9,998

  9. Building Fund – The What? • North Dakota Century Code 57-15-16 allows the governing body of a school district to levy taxes annually for a building fund, not in excess of 20 mills. • We are asking for you to support giving the school authority to levy up to 15 mills • A Building Fund can be used for: • The construction of school district buildings and facilities. • The renovation, repair, or expansion of school buildings and facilities. • The improvement of school district buildings, facilities, grounds, • or real property. • Lease or rental of buildings.

  10. Comparable Data: • 136 of 163 (83%) ND Public School Districts have voter approved Building Fund Levies to support facility maintenance and capital improvements • 129 of 147 (88%) ND High Schools have voter approved Building Fund Levies to support facility maintenance and capital improvements • 19 of 24 (79%) SW Region ND Public School Districts have voter approved Building Fund Levies to support facility maintenance and capital improvements

  11. SW Public School Districts: School DistrictCountyBuilding Fund Mills • Hettinger PSD Adams 9.92 • Bowman PSD Bowman 9.92 • Scranton PSD Bowman 9.88 • Roosevelt PSD Grant 9.96 • Mott-Regent Hettinger 10.00 • New England PSD Hettinger 15.00 • Hebron PSD Morton 4.44 • New Salem-Almont Morton7.40 • Selfridge PSD Sioux Sioux7.63 • Belfield PSD Stark 19.2 • Richardton-Taylor Stark

  12. Building Fund – The Why? • Our school facilities are aging and in need of updates and improvements for • comfort, energy efficiency, safety, and other learning environment • improvements. • Some parts of our school building are over 80 years old. • Many of the environmental systems are wearing out. • A building fund will enable the District to make capital improvements. • We have been using the miscellaneous levy (12 mills) to make part of our boiler • payment. • The mills in the miscellaneous fund do not cover the cost of the boiler • project as such those expenses are place on the general fund budget.

  13. Our Operating Costs are Increasing

  14. Our Challenge: • Please support Elgin/New Leipzig School District and support our • move to greatness with a YES vote. • Please come visit our school for a tour and lunch ANY time. • We want you to see what we do, why we do it, and how we do it.

  15. If It Doesn’t Pass? • Conversation will start regarding the following: • Programs • Class sizes • Services we provide • Staffing • Extra-curricular activities. • Deficit spending in our operating budget. • Keeping the tuition levy to help offset operating budget shortfalls.

  16. Building Envelope SystemsEstimated 5 year Repair/Replacement Costs - $50,000 to $500,000 • Roofing Systems • A detailed analysis was performed on the roofing systems. The following was noted: • Fully adhered roofs west of gymnasium are in fair condition. These roofs have holes and damage to penetrations. Seams to gymnasium roof is failing. • Built up roof south of gymnasium is in poor condition. Flashings are failing and the roof is deteriorating. • Ballasted roof south of gymnasium is in poor condition. There are multiple holes in the roof membrane. Flashings and seams are starting to fail. • Fully adhered Gymnasium roof is in fair condition. Flashing on south wall has pulled away from wall. Seams are failing where gym roof meets flat roofs on both sides. Multiple holes in roofing material. • Fully adhered roof east of gymnasium is in poor condition. Multiple holes in roofing material. • Fully adhered roof east side of the building is in good condition. There is missing metal fascia around the perimeter. • Built up roof areas north of the gymnasium are in poor condition. The perimeter flashings have failed and there are multiple splits in the roofing material. The roofs do not appear to drain properly. • Window Systems • A detailed analysis will be performed on the window systems. The following will be performed as needed: • Check age, type and condition of window systems. • Identify missing or deteriorated seals. • Document broken windows. • Check window openings for deterioration.

  17. Structural ConcernsWithin 1-3 Years – Budget Estimate $100,000 - $250,000 • Walls • The foundation along the south wall of the elementary school is in need of some repairs to stabilize and prevent further movement. • Evaluate water penetration into the building. • Evaluate the facility for proper drainage. • Tuck pointing is needed in various areas around the exterior of the facility.

  18. Environment Quality and Efficiency Factors • Temperature Control and Energy Management: $50,000 - $150,000 • The school overheats during the winter months – Average Room Temperature was 74 degrees. These temperatures and humidity levels negatively affect the indoor air quality and learning environment. • Heating Systems: $10,000 - $75,000 (maintenance and repairs – 5 Yr.) • The boiler and heating systems for the facility will be evaluated in detail to ensure proper operation and optimal efficiency. The main boiler system consists of two coal boilers. Both boilers were installed in 2016. The primary boiler is new while the secondary was purchased used. • Lighting: $125,000 - $200,000 (Estimated 5 year Replacement Costs) • The majority of the lighting throughout the school facility consists of T-8 lamps with electronic ballasts.

  19. Air Quality – Learning/Teaching Environment • Ventilation Systems: $75,000 - $250,000 (Estimated 5 year Replacement Costs) • The facilities have a number of areas that could have indoor air quality problems. During a complete audit, these locations will be identified and proposed solutions will be given.

  20. Potential Updates as Needed • Aging Vehicle Fleet • We have several vehicles that are newer but we also have several that are more than 15 years old. Presently these vehicles are running and operating well but down the road we will need to beginning replacing these older vehicles • Aging books and classroom materials • Are books from our lower elementary and upper high school are very old. In many cases more that 10 years base their copy-right date. For some of these classes this makes the information they contain no longer relevant or inaccurate. • Aging Kitchen Equipment • In our kitchen we have had to replace some equipment that was simply wearing out. The dishwasher and convention oven needing to be replaced this year.

  21. Building Fund Taxpayer Impact

  22. Building Fund Vote: • Vote will be held on November 6, 2018 from 9:00 a.m. to 7:00 p.m. • Polling will be done with the county • Voting will take place at the Elgin Community Center or the Courthouse in Carson • Approved by a vote of the people with a minimum of 60%

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