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OPTICOM – First Report on project level

This document outlines the procedures and requirements for submitting reports on project levels, including the first and second reports. It discusses deadlines for submissions to both the Intermediary Coordinating Structure (ICS) and Financial Local Coordinators (FLCs). Key aspects include justifications for project changes, compliance with eligibility rules, and the necessity of providing comprehensive activity and financial reports. Templates for reports are provided on the programme homepage, and it is crucial to adhere to financial management practices and publicity provisions.

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OPTICOM – First Report on project level

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  1. OPTICOM – First Reporton project level

  2. Reporting Reporting periods

  3. To do • Set new deadline according to info of FLCs • Make consolidated report (ICS)

  4. OPTICOM – Second Reporton partner level

  5. Deadlines

  6. Reporting Reporting periods

  7. Project Changes General rules: Changes • Must be justified (subsidy contract not yet signed) • Must not affect/risk the achievement of project objectives • Need to be agreed first on project level (all partners) • LP submits a notification of project change to JTS • Partners submit notifications of project change to their FLCs

  8. 2. Activity Report Eligible Activities

  9. First Report / Activity Report Activity Report • Template: on Programme Homepage • Either in German & Hungarian or in English • Answer all questions! • Date, sign and stamp the report • List all attachments at the end of the template For your activities - always keep in mind: • Comply with provisions on publicity! • Take pictures!

  10. Eligible activities – Project timetable

  11. Eligible activities

  12. Eligible activities

  13. 3. Financial Report Financial Guidelines

  14. 1st Report / Financial Report Financial Report • Template on Programme Homepage plus • Template by FLC • In the language of the FLC (German or Hungarian) • Not eligible are a.o.: • Internal project meetings • Representation costs (i.e. hosting an external expert) • Gifts

  15. Eligibility rules Costs are eligible if they • are incurred during the reporting period and have already been paid (if not – report in next period!) • are necessary and directly attributable to the execution of the project • comply with a sound financial management and national public procurement law

  16. First Report - Overview • Each Partner‘s Report has to contain the following: • Partner‘s Activity Report • Partner‘s Financial Report • All the documents requested by the respective FLC For further information consult the Financial Handbook: http://sk-at.eu/at-hu/downloads/ATHU_Financial_Handbook_091014.pdf

  17. 4. Submission of your First Report

  18. Submission of your Second Report • To the ICS: by 23 July Time for Q&A! To your FLC: by 31 July

  19. Thank you for your attention! Karin Hölbling

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