STUDENT Organization Training

1. STUDENT Organization Training Box Office - Module 5 Settlement

2. Learning Objectives - 1 of 1 • At the conclusion of this module you will: • Understand how ticket sales income is transferred to the student organization • Understand what fees are deducted from the settlement • Understand when the income will be • transferred to the student organization

3. What is a Settlement? – 1 of 1 • Settlement is the process of reporting the results of all ticket sales. Settlement will usually be completed within seven business days of the event or raffle. For trip, settlement will occur within seven business days of the trip or when the trip is sold out, whichever • comes first. For more expensive trips, partial settlements will be made. Press Enter to Continue

4. Settlement Report – 1 of 8 • The settlement report will indicate the number of tickets sold for each buyer type, the total revenue received, the student organization income and the box office system income. From the amount due the • student organization any additional fees will be deducted and the final amount due the student • organization will be indicated. • The following slides show examples • of settlements. Press Enter to Continue

5. Settlement Report – 2 of 8 Event Information Income by Buyer Type Itemized Deductions We will now look at each section Press Enter to Continue

6. Settlement Report – 3 of 8 Settlement – Example – Event Information 1 2 3 1 – Name of Event, organization name for raffle, or destination for a trip 2 – Date of the Event, date of the drawing for a raffle, date of a trip (or first date formultiple day trips) 3 – Code used in the box office system Press Enter to Continue

7. Settlement Report – 4 of 8 Settlement – Example – Income by Buyer Group 1 2 3 4 5 6 1 – List of each buyer type 2 – Number of tickets sold for that buyer type 3 – Cost of tickets as indicated on the request form 4 – Ticket income – the number of tickets sold times the cost per ticket Press Enter to Continue

8. Settlement Report – 5 of 8 Settlement – Example – Income by Buyer Group 1 2 3 4 5 6 5 – Sponsor income – what is due to the student organization ticket income (less the $.15 per ticket fee) 6 – Ticket fee income – what is due box office ($.15 per ticket sold) Press Enter to Continue

9. Settlement Report – 6 of 8 Settlement – Example – Summary Section 1 2 3 4 5 6 7 1 – Due Sponsor – this is the same figure indicated in the previous section 2 – Credit card fees for land based (box office and phone)sales 3 – Credit card fees for internet based sales Press Enter to Continue

10. Settlement Report – 7 of 8 Settlement – Example – Summary Section 1 2 3 4 5 6 7 4 – Misc. adjustments, i.e. consignment fees 5 – Venue expenses – any charge by the venue for equipment, staff, etc. 6 – Box office fees for ticket sellers and/or ushers Press Enter to Continue

11. Settlement Report – 8 of 8 Settlement – Example – Summary Section 1 2 3 4 5 6 7 7 – Net Due – this represents the amount to be transferred to the student organization Press Enter to Continue

12. Settlement Transfer Once the settlement transfer is processed, the student organization treasurer will receive an email. Any questions should be immediately referred to the Dr. Paul M Simon at 203-837-8494 or simonp@wcsu.edu. Press Enter to Continue

13. For Further Information Contact Paul M Simon, Ed.D. Director of Campus & Student Centers and Auxiliary Services Simonp@wcsu.edu Midtown - Student Center 220 203-837-8520 Westside - Campus Center 300 203-837-8494 Press Enter to End