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Kick Off Meeting of Strategic Partnerships Project CR.E.T.E.

Kick Off Meeting of Strategic Partnerships Project CR.E.T.E. https://crete2020.chania.teicrete.gr/. Associate Prof. Konstantinos Petridis, Department of Electronic Engineering of TEI of Crete, Chania, Crete, Greece. Start Date : 01/10/2018 – End Date : 30/09/2020. CRETE Kick Off Meeting.

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Kick Off Meeting of Strategic Partnerships Project CR.E.T.E.

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  1. Kick Off Meeting of Strategic Partnerships Project CR.E.T.E. https://crete2020.chania.teicrete.gr/ Associate Prof. Konstantinos Petridis, Department of Electronic Engineering of TEI of Crete, Chania, Crete, Greece Start Date: 01/10/2018 – End Date: 30/09/2020 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  2. CRETE Kick Off Meeting The Venue: 3rd floor, room 3.73, Physics Department, University of Warsaw 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  3. The Consortium • A Strategic Partnership for Higher Education Project • CRETE stands for: Critical Skills for Electronic Engineers of 2020 • Main Objective: To Address the main Soft & Hard Skills the 4th Industrial Revolution will demand from our graduates • CRETE Consortium: Five HEIs and Two SMEs 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  4. The Timeline 19/10/18 Greek NA Kick Off Meeting September 2020 Completion of O5 April 2019 F2F Progress Meeting in AAU 1st IC in AAU 30/04/2020 Completion of the O1, O2, O4 19/11/18 CRETE Kick Off Meeting, Warsaw Arrival of 40% of the total budget July 2020 F2F Progress Meeting in TEIoC October 2019 Submission of the Progress Report March 2020 Multiplier Event in TMMA 1/10/18 Start of the Project September 2019 F2F Progress Meeting in TMMA 30/11/18 Transfer of Funds 25/10/18 Sign of the Grant Agreement October 2020 Submission of the Final Report April 2020 IPP Progress Meeting 2nd IC in IPP May 2019 Multiplier Event in TEIoC July 2020 Completion of O6 May 2020 Completion of O3 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  5. The Evaluation Report • Score Received: 82% - Success Rate: 22% • Strong Points: All the points Relevance / Quality / Dissemination received high marking • Weak Points: They do not specify any weak point! • Approved Budget: 219.993 Euros ( 283343 Euros – 78%) – the highest approved among the 24 months duration projects and the 2nd highest among all • Not Approved Activities: Two of the Four Planned Intensive Courses (Greece, Belgium) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  6. Outline • Registration – Sign the Attendance Sheet • Get Know Each Other – Present Yourself • CRETE Objectives – Outputs • The Role of Each Partner in the Project • Administration & Financial Management Rules • Evaluation / Next Action 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  7. Outline • Registration – Sign the Attendance Sheet • Get Know Each Other – Present Yourself • CRETE Objectives – Outputs • The Role of Each Partner in the Project • Administration & Financial Management Rules • Evaluation / Next Action 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  8. Outline • Registration – Sign the Attendance Sheet • Get Know Each Other – Present Yourself • CRETE Objectives – Outputs • The Role of Each Partner in the Project • Administration & Financial Management Rules • Evaluation / Next Action 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  9. Kick Off Meeting Participants Prof. P. Degreef (TM) Prof. A. Twardowski (TM) Prof. N. Escudeiro (IPP) Ass. Prof. K. Petridis (TEIoC) Dr. K. Zourou (W2L) Mr R. Tavio (EVM) Ass. Prof. E. Triantafylou (AAU) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  10. The Working Groups The Management Team Duties: Coordinate the normal implementation of the project within their Institution / The contact point between the coordinator and the partner / The (L) should submit the reports to IKY 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  11. The Working Groups The Management Team Duties: Coordinate the normal implementation of the project within their Institution / The contact point between the coordinator and the partner / The (L) should submit the reports to IKY 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  12. The Working Groups The Financial Management Team Duties: Coordinate the supervision & the reporting of incurred expenses of the project in each coordinator / Communication with Mrs K. Tsitou /The (L) should collect all the copies showing the various incurred expenses 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  13. The Working Groups Other Working Teams that will be involved in the project are: • The Outcomes Implementation Team; its role is to define (a) the modules to be developed; (b) finalize the initial assignment per partner; (c) define the curriculum of each assigned module and planned Intensive Course (IC); (d) coordinate & supervise the implementation of the ICT tools. AAU is the leading partner of this working group • Dissemination Team; the construction of a dissemination plan based on the (a) needs the project addresses; (b) projects’ outcomes; and (c) projects’ end users. EVM is the leading partner of this working group • Quality & Evaluation Team; Planning of the assessment of the internal management procedures and the quality of the CRETE projects’ outcomes. W2L is the leading partner of this working group • Exploitation Team; Responsible team for the identification of the pathways to integrate the modules will be developed into the partners’ undergraduate & postgraduate curricula. UW is the leading partner of this working group 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  14. CRETE Consortium Expertise • Nanotechnology, 3rd Generation Solar Cells, Robotics, IoT, 5G Communications, 3D Printing • Robotics, Artificial Intelligence, Expertise to link Undergraduate Curricula with Market Needs • Automations, Embedded Systems, IoT • Spintronics, Quantum Computing, 2D Materials in Optoelectronics 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  15. CRETE Consortium Expertise • Machine Learning, Artificial Intelligence, Robotics, Problem Based Learning, Project Based Learning Teaching Methods • Project Management Principles, Time Management Principles, Critical Thinking, Conflict Management, Entrepreneurship in Science • Oral Presentation Skills, Scientific Writing, Ethics in Science, Open Science Principles 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  16. Outline • Registration – Sign the Attendance Sheet • Get Know Each Other – Present Yourself • CRETE Objectives – Outputs • The Role of Each Partner in the Project • Administration & Financial Management Rules • Evaluation / Next Action 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  17. CRETE – Objectives • The education of our students in the most wanted soft & hard skills the 4th Industrial Revolution will demand; enhance the employability of our graduates • Projects’ stakeholders: Students, Academics, Life Long Learners, Industry and HEI Administrations • Planned Actions: Planned Surveys, Development of Modules & of an Educational Platform, Running Intensive Courses and Erasmus Weeks • Outcomes: Lecture Notes, Video Lectures, Teaching Guides, Integration of the modules into the HEIs curricula 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  18. CRETE – Objectives • Intensive Courses (ICs) – Part I • Students (preferentially undergraduate or MSc students) within the consortium partners will be funded to participate. • The selection of the participant students should be based on their (a) interests; (b) the level of their studies; (c) their profiecient in English; and (d) their academic performance • Lecturers within the consortium will participate as lecturers. • Other Participants: The Administration of the Host Institution and the Students of the Host Institution should be invited • All the lectures during the ICs should be video recorded and if possible to be web streamed • Along CRETE project, two (from the four have been requested) ICs will be organized. One in AAU and another one in IPP; The topics of the ICs will be coincident with the priorities of the CRETE project and the duration of each one of these ICs will be five days 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  19. CRETE Objectives • Modules in key competences • Intellectual Output (O1) – Leading Partner IPP Start Date: 15/10/2018 – End Date: 30/04/2020 • Artificial Intelligence (AI)/Responsible IPP • Robotics / Responsible AAU & TEIoC • IoT / Responsible TEIoC & TMMA • Quantum Computing / Responsible UW • Data Science / Responsible TEIoC (missing lecturer!) • Automations & Embedded Systems / Responsible TMMA • 2D Materials & Devices / Responsible UW & TEIoC • 3D Printing Technologies / Responsible TEIoC • 5G Wireless Communications / Responsible TEIoC 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  20. CRETE Objectives Minimum Standards for the O1 Modules to be considered complete • Lecture Transparencies / with author notes (PPT) • Assessment Tests per lecture • Middle and Final Exam Papers • Bibliography • Duration: Full Semester Lectures (10 – 12 Weeks); each lecture session 90 minutes • Add Audio or Video into your transparencies • Awarded ECTS: Three 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  21. CRETE Objectives Involved Personnel Info in O1 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  22. CRETE Objectives • Intellectual Output O2 (Soft Skills) – Leading Partner: W2L Start Date: 15/10/2018 – End Date: 30/04/2020 • Entrepreneurship Skills Development • Human Management & Decision Making • Oral Presentation Skills • Scientific Writing Skills • Project Management Skills 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  23. CRETE Objectives Minimum Standards for the O2 Modules to be considered complete • Lecture Transparencies / with author notes (PPT) • Assessment Tests per lecture • Middle and Final Exam Papers • Bibliography • Duration: Half Semester Courses (6 Weeks); each lecture session 90 minutes • Add Audio or Video into your transparencies • Awarded ECTS: Two 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  24. CRETE Objectives Involved Personnel into O2 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  25. CRETE Objectives O3: Teaching Guides for the development of Soft Skills Leading partner: EVM Participants: EVM, W2L Start Date: 01/10/2019 – End Date: 31/05/2020 • A teaching guide (20 - 40 pages) that advises academics how to cultivate their students targeted soft skills will be developed • Should contain: • Assist Academics to develop lecture plans that will help them to cultivate students’ soft skills • Tips how to develop the targeted soft skills during a lecture session • Tips on how to trigger students interest to realize the importance of the soft skills • Tips how to assess students’ soft skills 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  26. CRETE Objectives Involved Personnel into O3 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  27. CRETE Objectives O4: Training Modules in Modern Teaching Methods & Modern Delivery Systems Leading partner: AAU Participants: AAU, IPP, EVM Start Date: 15/10/2018 – End Date: 30/04/2020 List of Modules: • PBL Principles for Electronic Engineers • Principles of Blended Teaching Methods • Principles of Online Teaching 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  28. CRETE Objectives O4: Training Modules in Modern Teaching Methods & Modern Delivery Systems Involved Personnel in O4 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  29. CRETE Objectives Minimum Standards for the O4 Modules to be considered complete • Lecture Transparencies / with author notes (PPT) • Assessment Tests per lecture • Middle and Final Exam Papers • Bibliography • Duration: Half Semester Courses (6 Weeks); each lecture session 90 minutes • Add Audio or Video into your transparencies • The teaching manuals for each module • Awarded ECTS: Two 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  30. CRETE Objectives O5: Moodle Educational Platform & Project Websites and Webpages Leading partner: IPP (for Moodle) and EVM (for the website) Participants: ALL Start Date: 1/11/2018 – End Date: 30/09/2020 Description of the Deliverable: • Into the Moodle Platform all the generated educational material will be uploaded • The Moodle Platform will remain active beyond CRETE projects’ lifetime • All the modules onto the Moodle Platform will be exploited in the most convenient way by the consortium partners • The Moodle should be equipped with communication tools e.g. chat rooms, forums • The CRETE website will be the main Administration and Dissemination Tool of the Project 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  31. CRETE Objectives O5: Moodle Educational Platform & Project Websites and Webpages Leading partner: IPP (for Moodle) and EVM (for the website) Participants: ALL Start Date: 1/11/2018 – End Date: 30/09/2020 Allocated Time For this Deliverable: • For the Moodle Installation & Partners Training, 25 Technical man-days for installation & maintance and 12 technical man-days for the design of the platform • For the Web development, 25 technical man-days have been allocated for the installation and maintance of website (IPP). Another 24 technical man-days have been assigned for the design of the website (EVM) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  32. CRETE Objectives O6: Report on skills upgrade & capacity building in HEI Leading partner: W2L Participants: ALL Start Date: 1/04/2019 – End Date: 31/07/2020 Allocated Time For this Deliverable: • For the coordination of this output 18 management days will be assigned to the W2L and six management days to the rest of the consortium partners • Six administration days to W2L and three days to the rest of the consortium partners Deliverables: • Questionnaires to be distributed for the evaluation of CRETE actions & outputs by the projects’ stakeholders • Reports that summarize the evaluation findings 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  33. CRETE Objectives Multiplier Events Two such events have been planned; the 1st one will be hosted by TEI of Crete (during the annual Erasmus Week this partner organizes) in May 2019 (20 – 25 of May 2019). The 2nd one will take place in Thomas More University during the annual Erasmus Week this partner organizes every year. The 2nd multiplier event will be hosted in March 2020 (26 – 20th of March 2020) Scope of these events: To disseminate the projects’ objectives and outputs to to stakeholders beyond the consortium Allocated Funds: 30 stakeholders per event beyond consortium (10 within the host country and 20 outside of the host country). Each partner have received 5000 Euros corresponding to 100 Euros per national participant and 200 Euros per international participant Proofs: List of the participants, signed by them and include their contact information, photos 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  34. CRETE Objectives Learning/Teaching/Training Activities Two training activities have taken funding (from the four has been designed) along the CRETE projects’ lifetime: • In AAU, during April 2019 (C1, C5) Topic: The Most Critical Skills for an Engineer of 2020 Duration:Five days (without the traveling days) Schedule: A draft schedule has been released within the project’s proposal Funded Participants: 20 Students (five from each Institution) / 10 Academics: 2 (TEIoC), 2 (IPP), 2 (TMMA), 2 (UW), EVM (1), W2L (1) / Extra staff mobility should be covered through the Erasmus Plus International mobility. Ten students and four lecturers from AAU should contribute to the course curriculum Host Institution: Should be able to enroll at least 10 students and 5 Academics as lecturers 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  35. Learning/Teaching/Training Activities • In AAU, during April 2019 (C1, C5) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  36. CRETE Objectives Learning/Teaching/Training Activities Two training activities have taken funding (from the four has been designed) along the CRETE projects’ lifetime: • In IPP, during April 2020 (C2, C6) Topic: The Most Critical Skills for an Engineer of 2020 Duration:Five days (without the traveling days) Schedule: A draft schedule has been released within the project’s proposal Funded Participants: 20 Students (five from each Institution) / 12 Academics: 4 (TEIoC), 2 (IPP), 2 (TMMA), 2 (UW), EVM (1), W2L (1) / Extra staff mobility should be covered through the Erasmus Plus International mobility. Ten students and four lecturers from AAU should contribute to the course curriculum 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  37. Learning/Teaching/Training Activities • In IPP, during April 2020 (C2, C6) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  38. Outline • Registration – Sign the Attendance Sheet • Get Know Each Other – Present Yourself • CRETE Objectives – Outputs • The Role of Each Partner in the Project • Administration & Financial Management Rules • Evaluation / Next Action 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  39. Administration & Financial Management • General Info: • To have a clear financial reporting mechanism & appropriate accounting system to manage the project • All the expenses should be recorded accordingly and all the necessary proofs to be collected; the partners will keep the original documents and copies should be sent asap to the coordinator • All the expenses will be reported by TEI of Crete through the Mobility Tool and all the Outputs will be also uploaded onto this management platform • Each partner is responsible for its budget and be responsible to manage it according to the projects’ rules • All the communication with the Greek NA occurs only through the coordinator !!! • All the above regulation will be contained into the consortium agreement will be signed by the beginning of December 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  40. Administration & Financial Management Project Management Allocated Budget Total Budget: 48000 Euros The partners receive a fixed amount per month for the management of the project (project management costs): This is 250 Euros per month for the partners (6000 Euros for 24 months) and 500 Euros per month for the coordinator (12000 Euros for 24 months). This amount of money should be depicted onto the submitted timesheets 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  41. Administration & Financial Management Transnational Project Meetings Total Budget: 20210 Euros Five F2F progress meetings have been planned during the CRETE projects’ lifetime. Each one of the partner has to participate in these projects, with one participant. The meetings will have one day duration and each participant will receive a fixed amount of refunding (includes daily subsistence costs, hotel and travel expenses) calculated based on distance from the sent organization and the venue (should be in one of the consortium partners). This distance is measured using the Erasmus+ distance calculator tool that can be found here: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm There are two given tariffs: 575 Euros (100 – 1999 km) and 760 Euros (> 2000 km) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  42. Administration & Financial Management Planned F2F & Skype Meetings 1st Skype Meeting – December 2018 1st Progress Meeting, Uni. of Aalborg, Copenhagen, April 2019 2nd Skype Meeting – June 2019 2nd Progress Meeting, Thomas More, Mechelen, Belgium, September 2019 3rd Skype Meeting – December 2019 3rd Progress Meeting, IPP, Porto, Portugal, April 2020 4th Progress Meeting, TEI of Crete, Chania, July 2020 4th Skype Meeting, September 2020 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  43. Administration & Financial Management Example for the Warsaw Kick off meeting the total refunding amount will be: 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  44. Administration & Financial Management Example for the AAU Progress meeting, the total refunding amount will be: 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  45. Administration & Financial Management Example for the TMMA Progress meeting, the total refunding amount will be: 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  46. Administration & Financial Management Example for the IPP Progress meeting, the total refunding amount will be: 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  47. Administration & Financial Management Example for the TEIoC Progress meeting, the total refunding amount will be: 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  48. Administration & Financial Management Intellectual Outputs Total Budget: 97163 Euros (Attn we have requested: 116590 Euros) Any costs under this category should be linked with the production and delivery of the enlisted outputs O1 – O6. There are four categories: Manager / Teacher / Technician /Administration. Each partner will only be able to claim staff costs associated with Managers, Administrators or technicians against Intellectual Outputs if specified so in the approved budget analysis. Managers and administrative staff in the context of the intellectual outputs have responsibilities strictly related to the output concerned and not in general to the project implementation. 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  49. Administration & Financial Management Intellectual Outputs (II) Total Budget: 97163 Euros (Attn we have requested: 116590 Euros) Please note that each person refunded under this category should keep Timesheets indicating the hours of work dedicated to the production of the Intellectual Outputs. The hours allocated in these timesheets should cover and depict the total days of work related to the staff cost each partner claims. The declared days of work and the relevant cost claimed cannot exceed the corresponding approved budget. These timesheets will be attached in any staff payments towards the Intellectual Outputs category and should be signed and stamped by the corresponding individual and the Authorized Financial Officer. (a monthly timesheet template will be send to all partners to be used in all relevant payments of staff costs.) 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

  50. Administration & Financial Management Intellectual Outputs (III) Total Budget: 97163 Euros (Attn we have requested: 116590 Euros) Regarding timesheets and reporting: Please notice that each day of work consists of 8 hours and only full days can be uploaded to the EU Mobility reporting tool. Thus, when you declare hours in the timesheets, make sure that the total hours declared per month give a number that is a multiply of “8” (in order to have full days declared as a result). If a partner wants to declare i.e. 10 days of work for an intellectual output, has to provide timesheets with 80 hours in total for this output. All partners should send or email the relevant information and documentation required to the Coordinator upon request and support responding to the above mentioned obligations 19th of November 2018, Physics Department of University of Warsaw, Warsaw, Poland

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