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Exploring the Treasures…

Exploring the Treasures…. Welcome. Introductions Meeting Goals Boat Dock. Benefits of Iowa IDEA 2013. Integrated Data Systems Child Find Module Included Student Features Sorting Ability in Student List * by the Due Annual/Reevaluation D ates Add/Transfer and Find Student.

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Exploring the Treasures…

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  1. Exploring the Treasures…

  2. Welcome • Introductions • Meeting Goals • Boat Dock

  3. Benefits of Iowa IDEA 2013 • Integrated Data Systems • Child Find Module Included • Student Features • Sorting Ability in Student List • * by the Due Annual/Reevaluation Dates • Add/Transfer and Find Student

  4. Benefits (Cont’d) … • IEP Highlights • Multiple Graphs Per Goal • Services on Tab F • Final Exit Process • SAR Form • E-Help • Print Menu

  5. IS: Navigational TrainingIS NOT: Procedural Training

  6. System Information • Approved Browsers • Firefox (16 and above) • Internet Explorer (9 and above) • Links to Videos • www.ghaea.org

  7. Login Screen • Login • Forget Your Password? • Enter Username • Answer Secret Question • System Messages • www.IowaIDEAinfo.org

  8. Welcome Screen • Bug Report • Personal Information • Change My Password • Update E-mail Address • Update Personal Information • Update Secret Question • Log Off • Time Out

  9. Password Guidelines NO more than two (2) CONSECUTIVE characters from your previous password

  10. Practice • Objectives: • Login to System • Look at My Preferences • Look at Bug Report

  11. System Features • Calendar • Clock • Numbers on Tabs • Lookup • Banks • Hover/Help

  12. My List And Student List My List and Student List Video

  13. My List /Student List Cont’d … • Key Points • Sortable by Any Column • Print • E-Help for Exit Codes

  14. Add/Transfer Add-Transfer Student Video

  15. Add/Transfer Cont’d … • Key Points • Only See Districts Where You Serve • System Asks if Add Access or Transfer Child • A System-Generated E-mail is Sent • An Out-of-State Child can be Added Through Add/Transfer

  16. Add/Transfer Cont’d … • Clarification • Important! If at Any Time You are Adding Access or Requesting a Transfer of a Student that Should Already be Listed in Iowa in Special Education, and the Student’s Information does not Appear on the Screen, Something is Entered Incorrectly (Either the Spelling of the Student’s Name or DOB) • Select ‘Do Not Add this Student’ and Research. Contact your IMS Data Person if You have Questions about the Student

  17. IEP Overview IEP Overview

  18. IEP Overview (Cont’d) … • Key Points • View all Archives • Associated Files • Ready to Review • Final Exit • Print Plan

  19. IEP Meeting Types/Processes IEP Meeting Types and Processes Video

  20. IEP Meeting Types/Processes • Key Points • Pre-Plan • Reevaluation Due Date – In Red • Alert Messages – READ • Create Meeting – IRREVERSIBLE! • Interims • Amendments • Exit Process

  21. Floating Menu • Save • Save is in Red When New Information Entered • “Save Successful” in Red • If NO Red “Save Successful”, Information DID NOT Save on the Server • Print • Tools • Spell Check • E-Help

  22. Family Tab Family Tab Video

  23. Family Tab • Key Points • Broken up into 2 Tabs • Student Tab Information • Adult Tab Information

  24. Tab A • Meeting Tab • Type [Of Meeting] • Rights will Transfer at (Automatic) • Attendees Tab • Select “Add” Button to Add Participant • Choose Role of Participant • Parent 1 and 2 Added by Clicking Button • Delete a Participant – Click on “x”

  25. Practice • Objectives: • My List/Student List • IEP Overview Screen • Sort fields • Various Options • Student • Pre-Plan • Family Tab • Tab A

  26. Tab B • Considerations Subtab • AIM Eligibility (NIMAS) • Strengths, Interests, and Preferences • Assessments Subtab

  27. Goals Goals Video

  28. Goals (Cont’d) … • Key Points • Iowa Core • No Longer Included • Goals on Amendments • NEVER Delete a Goal • If Closing Out a Goal, Mark in Comments Section • Suggested Comments might be “Met Goal”, “Goal No Longer Applies”

  29. Graphs Graphs Video

  30. Break Time

  31. Tab F Tab F Video

  32. Tab F (Cont’d) … • Key Points • Bankable Fields • Start Date (When Service Started; Not IEP Date) • “Include on PWN” Checkbox • End Service • Tab F Services Pull Forward • Future Services • EC Setting Worksheet

  33. Tab F (Cont’d) … • Examples • Services Tab: IF a Student Receives DIRECTServices from a TA or PP • Activities Tab: IF a Student Receives INDIRECT(As Needed or Access to) Services from a TA or PP

  34. Practice • Objectives: • Review Tab B • Review Goals Tab • Review Graph Setup • Review Tab F

  35. Tab G • Extended Year Services • Transportation • District Wide Assessments • School Age – Asks Incarcerated Question • Preschool-K – Asks Not Yet School Age Question

  36. Forms Tab Forms Tab Video

  37. Forms Tab (Cont’d) … • Key Points • Forms Subtab • ECO Form (Grades PK-K) • Author ONLY Can Delete Forms • FBA/BIP • Signature Subtab • Copies of Signature Forms Still Needed at AEA

  38. Print Menu Print Menu Video

  39. Print Menu • Key Points • Access from IEP Overview/Each Tab • Blank Forms are Available • Gray Box – No Data has been Entered • Print Queue – “x” to Delete Page from Queue • Incomplete Data Report • IMS Summary Report

  40. RSD Tab • Similar to Bottom of Page A (Currently) • Required Information • Recommended Program • Weighting • Basis for Enrollment • Served Status • Attending Building • Placement • Disability

  41. Secret to Unlocking the Treasure(Or At Least Making Your AEA Secretary Happy) ALL IEP’s MUST BE Submitted and Implemented Before the Roll-Over June 1st, 2013 (Submit D-Day)

  42. Sunken Treasure Sunken Treasure

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