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CITY OF PHOENIX REQUEST FOR QUALIFICATIONS CITYWIDE GENERAL LANDSCAPE JOB ORDER CONTRACT

Pre-Submittal Conference. CITY OF PHOENIX REQUEST FOR QUALIFICATIONS CITYWIDE GENERAL LANDSCAPE JOB ORDER CONTRACT PROJECT NO. 4108JOC148 January 5, 2017. Welcome and Introductions. Cathie Rodman , Contracts Specialist – Point of Contact pre-submittal Office of the City Engineer

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CITY OF PHOENIX REQUEST FOR QUALIFICATIONS CITYWIDE GENERAL LANDSCAPE JOB ORDER CONTRACT

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  1. Pre-Submittal Conference CITY OF PHOENIX REQUEST FOR QUALIFICATIONS CITYWIDE GENERAL LANDSCAPE JOB ORDER CONTRACT PROJECT NO. 4108JOC148 January 5, 2017

  2. Welcome and Introductions Cathie Rodman, Contracts Specialist – Point of Contact pre-submittal Office of the City Engineer Cathie.Rodman@Phoenix.gov (602) 534-5789 Chris Ewell, Engineering Supervisor Street Transportation Department Joe Diaz, Principal Landscape Architect Parks and Recreation Department Joanne McLaughlin – Point of Contact for SBE Questions Equal Opportunity Department Joanne.McLaughlin@Phoenix.gov (602) 534-1279

  3. Meeting Overview • Sign-in please • Sign-in sheet and PowerPoint will be posted on Procurement’s website: http://phoenix.gov/streets/procurement/current-opportunities • Please hold questions until Q&A period • This is the ONLY opportunity to discuss this project with City staff

  4. Agenda • What is Job Order Contracting? • SBE Requirements • Project Description • Scope of Work • Statement of Qualifications Evaluation Criteria • Submittal Requirements • Selection Process • Questions from Attendees

  5. What is Job Order Contracting? • Alternative Project Delivery Method (APDM) • The RFQ is a 1-Step Qualifications-Based Selection Process based on the criteria in the RFQ • Not a Bid • No guarantee of work • Projects are on an “As-Needed” basis • No Federal Funding

  6. Small Business Enterprise (SBE) Requirements • JOC contractors are expected to meet an annual SBE Utilization Goal of 6%. • Subcontractors certified by the City are eligible to meet the SBE subcontracting goals. • This Solicitation is open to all Contractors • No SBE documents due at time of SOQ Submittal • SBE Documents are due ) at the time of each Job Order Agreement (JOA)

  7. Project Description The JOC Contractor will be expected to successfully perform the following construction services, including but not limited to: • Construction or placement of park structures, restrooms, storage facilities, ramadas, and park furniture • Construction of multi-use trails and pedestrian bridges • Installation of sports fields to include natural and artificial turf • Replacement and new concrete curbs, gutters, sidewalks, sport courts, and asphalt paving • Masonry and cast-in place walls, entry features, and seat walls

  8. Project Description Cont. • Installation of new or retrofitted streetscapes including: sidewalks, ADA ramps, pavers, tree grates and site furnishings • Installation of storm water management facilities • Installation of fencing • Installation of regulation, way-finding and other specialty signage • Installation of electrical service, security lights and sports lights

  9. Project Description Cont. • Removal of existing landscape • Plant salvage • Removal and replacement of existing landscape within street right of way and on city-owned property • Installation of new landscape materials • Repair, replace and install new irrigation systems to include: backflow prevention, controllers, main lines, laterals and drip irrigation • Engineered grading • Agronomy testing, soil amendments, and soil preparation • Minor design services may be included.

  10. Scope of Work • The Scope of Work will vary with each Job Order. • Minor design services may be required; however, most design work is through consultants under other contracts. • The Contractor provides cost estimating, project scheduling for design, construction and/or maintenance, and obtains required permits. • All sites may not be within the metropolitan Phoenix area or Maricopa County; however, all sites will be in the State of Arizona.

  11. Statement of Qualifications Criteria • General Information – 15 points • Experience and Qualifications of the Firm – 25 points • Experience of Key Personnel to be Assigned – 20 points • Approach to Performing the Required Services – 30 points • Overall Evaluation of the Firm and its ability to Provide the Required Services (no response is required, panel evaluation) – 10 points • Provide responses in the order listed in Section IV of the RFQ • Be complete, be concise.

  12. Submittal Requirements • Cover Letter – 1 page, include company name, address and contact information • Evaluation Criteria, including project organizational chart • Additional Content, may include resumes or other information • Bonding Statement will not be counted towards the maximum pages permitted

  13. Submittal Requirements (continued) • MAXIMUM pages permitted is 12 pages: + Evaluation Criteria (including organizational chart) + Additional Content (resumes or other information) + Photos, charts/graphs or other evaluation content • Each side of a piece of paper with criteria information on it will be counted. • Front and back covers, Table of Contents, Cover Letter, and tab dividers will NOT be counted, UNLESS they include information that may be considered by the selection panel.

  14. Submittal Requirements (continued) • Submit 8 copies of the SOQ. • SOQ due:12:00pm Noon – Arizona local time Friday, January 13, 2017 Phoenix City Hall 200 West Washington Street 6th Floor Submittal Box Include firm name and procurement title on submittal envelope

  15. Grounds for Disqualifications • Receipt of SOQ after the specified cut-off date and time • Too few copies of the submittal • Deposit of SOQ in the wrong location • Violating the “Contact with City Employees” policy • Failure to provide Bonding Statement

  16. Selection Process • Each SOQ will be evaluated according to the evaluation criteria in the RFQ. • No interviews will be conducted. • The City expects to negotiate with at least 3, but not more than 5 firms for this project. • A contract will be executed upon completion of negotiations of contract terms and City Council approval.

  17. SOQ Due Date Friday, January 13, 2017 12:00 noon Arizona local time Phoenix City Hall 200 W. Washington Street 6th Floor, Submittal Box

  18. Street Transportation Department Procurement Section WEBPAGE • Request for Qualifications • Notifications (if any) • Plan Holder List • Pre-submittal Power Point Presentation • Pre-submittal Sign-in Sheet • Awards https://www.phoenix.gov/streets/procurement/current-opportunities

  19. Questions After Today E-mail questions to: Cathie.Rodman@phoenix.gov Cathie Rodman Contract Specialist II (602) 534-5789

  20. OPEN FOR QUESTIONS & THANK YOU FOR ATTENDING

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