MSE608C – Engineering and Financial Cost Analysis

MSE608C – Engineering and Financial Cost Analysis Refinements of Accounting Transactions

Prepaids (also called Deferrals) Cash flows occur BEFORE the revenue or expense is recognized Revenues Down Payments Unearned rent Deposits Expenses Prepaid Insurance Prepaid rent Prepaid taxes

Accruals Cash flows occur AFTER the revenue or expense is recognized RevenuesExpenses Sales Purchases on account Notes receivable Accrued salaries Interest on loans Warranty costs Pensions and benefits Depreciation of assets • Warranty costs and Pensions are also know as Contingency Obligations

Contra Accounts • These are special accounts that are established to decrease the balance in another account indirectly. • They preserve the identity of the primary account. • Provides an account to debit or credit when one does not exist. • Examples: Primary AccountContra Account Accounts Receivable Allowance for Doubtful Accounts Fixed Assets Accumulated Depreciation Intangible Assets Accumulated Amortization Sales Revenue Sales Returns and Allowance Sales Discounts Loans Receivable Allowance for Doubtful Loans

Accounts Receivable Allowance for Bad Debt Bad Debt Expense Sales Revenue COGS Inventory $1000 $1000 $65 $65 $420 $420 Allowance for Bad Debt Accounts Receivable $30 $30 Accounting for Allowance Accounts • Allowance accounts ensure the amount report in the primary account is as accurate as possible. • These require estimates • Example: Allowance for Bad Debt • This contra-account to Accounts Receivable acknowledges that, with every credit sale, a portion will not be collected. • With a credit sale of $1000 and an estimate of 6.5% bad debt and COGS = $420 • When it is clear that a customer will never pay $30 that is owed the Company will record the following entries. • Now the Expense (Bad Debt) has offset the Sales Revenue in the same period they were earned.

Prompt Payment Discounts • It is common for a billing invoice to have the follow type of verbiage added: 2 percent, 10 days/net, 30 days • A 2 percent discount may be taken off the bill if paid within 10 days • The full amount is expected to be paid within 30 days. • The 2 percent savings is forfeit if the bill is paid after day 10.

Calculating the Interest • Accounts Payable is considered non-interest borrowing but in reality this is only true if the Prompt Payment Discount is taken. • By not paying within the first 10 days, the customer is essentially borrowing money (the discounted amount) and paying 2 percent interest. • Calculating the Interest: • The interest rate is based on 2 percent interest for 20 days of borrowing. • There are 18 1/4 of these 20 day periods in a year (365/20 = 18 1/4). • Therefore, the yearly Interest Rate is 36.5% (2% x 18 1/4). • At this interest rate it would benefit of the company to use the discount.

Accounting for Prompt Payment Discounts • There are two methods of accounting for Prompt Payment Discounts: • Net Method: • Used when the Discount is attractive and most customers are expected to take advantage. • Gross Method • Used when the Discount is not attractive or neutral and most customers are not expected to take advantage.

Accounts Receivable Sales $980 $980 Accounts Receivable Cash $980 $980 Accounts Receivable Cash Other Income $980 $1000 $20 Net Method of Accounting for Prompt Payment Discounts It is expected that customers will take the discount! • The sale is recorded at the discounted amount. Sale = $1000 with terms of 2 percent, 10 days/net, 30 days. • When the receipt of cash if the discount is taken. • Recording the receipt of cash if the discount is not taken.

Accounts Receivable Cash Accounts Receivable $1000 $1000 Sales Accounts Receivable Discounts Allowed Cash $1000 $1000 $1000 $995 $5 Gross Method of Accounting for Prompt Payment Discounts It is expected that customers will not take the discount! • The sale is recorded at the full, billed amount. Sale = $1000 with terms of 1/2 percent, 10 days/net, 30 days. • Recording the receipt of cash if the discount is not taken. • When the receipt of cash if the discount is taken.

Accounting for Inventory • Inventory • Purchased goods on hand to be sold. • Two systems for valuing inventory that is sold • Perpetual Inventory System • Accounts for the cost of goods sold with each sale • Most precise and highest investment • Periodic Inventory System • Tracks inventory purchase but not inventory sold • Physical inventory count at end-of-period • Can only estimates the Cost of Goods.

The Perpetual Inventory System • Accounts for each individual purchase or sale. • More applicable to inventory that is high cost and low volume. • Does not require end-of-period adjustments. • Purchases of Inventory: DebitCredit Inventory $500 Cash or Accounts Payable $500 • Sale of product (two entries): DebitCredit Cash or Accounts Receivable $800 Sales Revenue $800 DebitCredit Cost-of-goods-sold $500 Inventory $500

The Periodic Inventory System • Requires physical inventory counts. • Best for low cost, high volume inventory. • Purchases of inventory: DebitCredit Purchases $500 Cash or Accounts Payable $500 • Sale of product (one entry): DebitCredit Cash or Accounts Receivable $800 Sales Revenue $800

The Periodic Inventory System • Calculating Inventory consumed over the accounting period: Beginning Inventory $2500 + Purchases $800 - Returns ($250) = Inventory Available $3050 Ending Inventory $1500 = Inventory Sold (COGS) $1550 • End-of-period adjusting entries: DebitCredit Inventory (ending amount) $1500 Returns $250 Inventory (begin amt) $2500 Purchases $ 800 Cost of Goods Sold $1550

Inventory Accounting • Issues in valuing Inventory and Cost-of-Goods-Sold: • Different prices are paid for inventory depending on when items were purchased. • Price level changes due to Inflation and Deflation. • Currency fluctuations.

FIFO and LIFO • The FIFO (First-in, First-out) convention: • The value of the oldest inventory, the First-in, is the value of the Cost-of-Goods-Sold for current sales, the First-out. • The LIFO (Last-in, First-out) convention: • The value of the newest inventory items, the Last-in, is used to value Cost-of-Goods-Sold for current sales, the First-out. • In periods of high Inflation: • LIFO will have a higher COGS and better match Expenses to Revenues; • Profits are lower (more conservative); • Better matches replacement costs of Inventory; • Lower Income Taxes thus higher cash flows. • GAAP allows FIFO or LIFO with restrictions (Riggs 147).

Price Level Changes • Price level changes due to Inflation and Deflation are a fact of life. • Inflation: a decrease in the purchasing power of currency; prices increase to compensate; the value of inventory decreases. • Deflation: an increase in the purchasing power of currency; prices drop to compensate; the value of inventory increases. • Two approaches to price-level accounting: • Specific-price adjustments (SPA) • General-price-level adjustments (GPLA)

Specific-Price Adjustments (SPA) Adjustments are made to specific goods and services; typically inventory and fixed assets. This identifies that only certain items may be affected by price changes. • Several methods can be used to estimate the current value of assets. • Time-adjusted value: Estimates the value of revenue streams over time. This method tends to be inaccurate both in estimating the original value as well as the new value. • Market value: Determines the replacement value of assets and requires good secondary markets to be efficient. • Price indices: Use of published indices for the asset being re-valued. Multiplying the current value by the index number will establish the current value.

General-Price-Level Adjustments (GPLA) Recomputes the value of all assets and liabilities on the financial statements. Also called Constant-dollar Accounting. • Uses General Price Indices • Gross National Product (GNP) • Consumer Price Index (CPI)

Currency Fluctuations • Companies operating foreign subsidiaries must account for gains or losses due to fluctuation in currency exchange rates on their consolidated financial statements. • The value of assets and liabilities must be adjusted to account for different rates of inflation between the foreign and home currencies. • The accountant must determine what exchange rate to use and when should it be applied.

Fixed Asset Accounting • Fixed Assets are Non-current Assets • Revenue and Capital Expenditures • Revenue expenditures are for Current Assets • Capitalization expenditures are for Non-current Assets. • Fixed Assets are also used to conduct an organization’s business, rather than inventory for resale. • A truck is a fixed asset for a delivery service but an inventory item for a car dealership.

Elements of Fixed Asset Accounting • Initial (capitalization) Cost • Purchase price + freight + installation + major overhauls • Commonly called the “basis” • Useful life • Productive years for the present owner • Dictated by wear, obsolescence and new requirements. • Useful life generally shorter than the asset’s total life. • Income tax laws establish guidelines • Salvage Value • Estimated sale value of the asset at the end of it’s useful life, usually $0.

Elements of Fixed Asset Accounting • Depreciation • The rational, equitable, and systematic allocation of the difference between an asset’s initialcost and it’s estimated salvagevalue over the useful life. • It allows an organization to deduct, or expense, the incremental consumption of a fixed asset to the periods that benefit from it’s use. • It is a non-cash transaction. • It reduces taxable income. • Journal entries at the end of each accounting period and no source documents (an Internal accounting event).

Methods for Depreciation • Computation uses formulas or tables • Many accepted methods for depreciation including: • Straight line; • Sum-of-the-years-digits; • Units of production; • Declining balance; • Modified accelerated cost recovery system (MACRS) • One method is allowed for financial statements and a different method may be used, for the same fixed asset, for income tax accounting purposes.

Disposition of a Fixed Asset • Calculating Net Gain or Loss on Sale/Salvage Book Value = Capitalization Cost – Accumulated Depreciation Net Gain (Loss) = Sales/Salvage Proceeds – Book Value • If proceeds are greater than the Book Value = Gain • If proceeds are less than the Book Value = Loss

Disposition of a Fixed Asset Consider: BV = $26,000 - $14,400 = $11,600 Sold for $12,000 (a Gain): DebitCredit Accumulated Depreciation, Equipment ($14,400 remaining) $14,400 Fixed Asset, Equipment (Capital Cost = $26,000) $26,000 Cash $12,000 Gain on Disposition of Fixed Asset _______ $400 $26,400 $26,400 Sold for $8,000 (a Loss): DebitCredit Accumulated Depreciation, Equipment ($14,400 remaining) $14,400 Fixed Asset, Equipment (Capital Cost = $26,000) $26,000 Cash $8,000 Loss on Disposition of Fixed Asset $3,600 ________ $26,000 $26,000

Disposition of a Fixed AssetMaking a Deal (Riggs pg 172) Consider: BV = $13,000 - $8,000 = $5,000 Purchasing equipment for $21,000 Trade-in equipment, paid $14,000 cash: DebitCredit Accumulated Depreciation, Equipment ($7,000 remaining) $8,000 Fixed Asset, Equipment (Capital Cost = $13,000) $13,000 Fixed Asset, Equipment (new Purchase of $21,000) $21,000 Cash $14,000 Gain on Disposition of Fixed Asset _______$2,000 $29,000 $29,000 Would have accepted $19,500 if no trade-in: DebitCredit Accumulated Depreciation, Equipment ($14,400 remaining) $7,000 Fixed Asset, Equipment (Capital Cost = $26,000) $13,000 Fixed Asset, Equipment (new Purchase of $19.500) $19,500 Cash $14,000 Loss on Disposition of Fixed Asset $500 ________ $27,000 $27,000

Depreciation and Income Taxes • A company is obligated to minimize the amount of income tax it must pay. • They are allowed to keep two sets of “books”; one for preparing financial statements and one for reporting taxable income. • For financial reporting a less aggressive method will increase a fixed asset’s net book value. • For tax reporting a more aggressive method will increase depreciation expense; decrease taxable income and decrease income taxes. • The lower income taxes are reported on the Income Statement and this improves Net Income. • Deferred Income Taxes is the difference between the two depreciation methods.

For Financial Reports (actual amount of taxes owed) Operating Profit $780,000 less: Depreciation 250,000 Taxable Income 530,000 Income Taxes (@40%) 212,000 Alternate Allowed to Reduce Paid Tax Operating Profit $780,000 less: Depreciation 360,000 Taxable Income 420,000 Income Taxes (@40%) 168,000 Accounting for Deferred Taxes Income Tax Payable Deferred Income Taxes Income Tax Expense 168,000 44,000 212,000

Assessment • For Prepaids, cash flow occur when? • What is the purpose of a Contra account? • What are the two methods for Prompt Payment Discounts? • What are the two methods for valuing Inventory? • What is the impact of Inflation using FIFO? • A Gain on the sale of a fixed asset results in a Credit or Debit entry? • Where do Deferred Income Taxes come from?

MSE608C – Engineering and Financial Cost Analysis