Mini Grant Mandatory Session - Welcome and Information

1. Mini Grant Mandatory Session Welcome Please Sign In

2. Mini Grant Mandatory Session General Information Cynthia Sodari, Executive Director Location : 1114 Yuba St., Ste 147, Marysville Hours: Monday – Friday 8:00 – 5:00 Phone Number: (530) 749-4877 Meetings are 4th Thursday every month Website: first5yuba.org Social Media: facebook.com/first5yuba E-mail: first5@co.yuba.ca.us YUBA COUNTY ONE STOP

3. Mini Grant Mandatory Session Overview of Session • First 5 Background • First 5 in Yuba County • Purpose of Mini Grant • Completing the Application Packet • Funding Process and Scoring Matrix • What to Expect if Awarded • Question & Answers

4. Why the first 5 years?

5. First 5 Background 50¢ tax 20% State 80% to Counties 58 commissions invested over $460 million to improve the lives of 836,775 California children* * 2011/12

6. First 5 in Yuba County First 5 Yuba Commission Scotia Holmes-Sanchez, Yuba County Office of Education Superintendent Andy Vasquez, Yuba County Supervisor Jim Arnold, Yuba County Chief Probation Officer Pam Morasch, Deputy Director Yuba County Health and Human Services Joginder Sekhon, Retired Yuba City Unified School District Sally Sokoloski, Retired YCOE Assistant Superintendant Melinda Staples, Foothills Community Member/Mother

7. First 5 in Yuba County • First 5 Yuba Strategic Plan • There are specific components consistent with all Commissions, however it is a guiding blueprint for each County Commission. • Mandated Priority Areas • Goals and Strategies • Measurable Outcomes – Project Specific • The Strategic Plan is reviewed annually and community input is essential

8. First 5 in Yuba County Active Grantees Major GrantsMini Grants Bring Me A Book Beale Air Force Base Child Development Butchie’s Pool Bridges to Housing Camptonville Community Partnership Butchie’s Pool Family Soup E Center Head Start Harmony Health Family Resource Center Fusion Early Learning Marysville Joint Unified School District Loma Rica Community Hall The Salvation Army Pathways Yuba County Health Department Sutter Health Yuba County Library Wee R’ Crusaders Preschool Yuba County Office of Education Yuba County Office of Education Yuba County Recreation Department Yuba Environmental Science Charter Academy Yuba Feather Community Services Recreation Committee Yuba-Sutter Gleaners Yuba -Sutter Child Care Planning Council Yuba Sutter Veterans Stand Down

9. Mini Grant Overview • Purpose of Mini Grants • An opportunity to involve community members to build upon existing community resources consistent with the Commission’s Strategic Plan. • Fund projects benefiting pregnant women, children prenatal through age five and their families in Yuba County. • A total of $30,000 for fiscal year 2015-16 has been allocated to mini grant projects, $5,000 is the maximum allowed for individual projects. • Individuals, groups, public funded agencies, faith-based, non-profit and for-profit organizations are all eligible to apply.

10. Application Packet • Sections • Page 7: Application • Page 8: Project Narrative, max 3 pgs • Page 9: Budget Form & Justification • Page 10: Insurance Requirements & Non-Discrimination Statement • Page 11: Mini Grant Agreement • Attachments: Miscellaneous Information Referenced in Narrative

11. Submitting your Application • Deadline and Checklist • Complete and sign the mini grant application • Project narrative sections are identified • Totals on the budget request form are accurate • Cleary state and explain the proposed budget • Be familiar with the step you’ll need to take to comply with the insurance requirements if you are awarded • Indicate whether or not a vehicle will be used • Sign the nondiscrimination statement • Complete and sign the mini grant agreement • Submit one (1) original and seven (7) copies MAR 31 DEADLINE at 5:00 PM

12. Funding Process What Next? In early April, applications will be reviewed by the Application Review Committee and selected applications will then be referred to the Commission. Each Commissioner will read and score all referred applications. Commission staff will calculate the average score for each applicant and present the average scores to the Commission on Thursday, April 23rd at 3:30 p.m. The Commission will review the scores and approve what applications to fund and the amount to fund. If the total amount of complete applications received is more than the allocation amount for mini grant funds, the Commission can vote to increase the amount or consider the recommendation provided by the Application Review Committee to provide partial funding or no funding to low scoring applicants. Applicants will be notified of Commission decisions by May 1st . APRIL APRIL 23 23 APPROVAL APPROVAL

13. Scoring Matrix • Evaluation Scale • Projects will be evaluated and graded on a 100-point scale, with a value scale applied to the information provided • Value Scale: 7-10 points for clear descriptions • 4-6 points for mostly clear descriptions • 0-3 points for no defined or unrealistic descriptions Evaluation Areas Agency Readiness Proposal Description Proposal Goal and Need * Agency Leverage * Project Results Performance Measures Budget and Narrative Overall Quality & Other Considerations *Points Doubled

14. What to Expect if yourProject is Awarded Responsibilities of Awarded Grantees

15. What to Expect if yourProject is Awarded (cont.) Responsibilities of Awarded Grantees JUN 30 * After the reconciliation of the original 75% received, the balance of 25% will be paid to the organization/group upon receipt, review and approval of final report and all expenditure backup documentation. Final payment amount will not exceed the 25% balance or the amount actually expended for the project. FINAL REPORT

16. Questions www.first5yuba.org Thank you!