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Site Supervisor Training

Site Supervisor Training. May 22, 2014. Overview. AmeriCorps VISTA VISTA Map Benefits Rules and regulations Iowa Campus Compact VISTA Program IACC VISTA Program Information Site Supervisor Expectations OSOT & VAD overview August 29 – IACC VISTA Orientation in Des Moines

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Site Supervisor Training

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  1. Site Supervisor Training May 22, 2014

  2. Overview • AmeriCorps VISTA • VISTA Map • Benefits • Rules and regulations • Iowa Campus Compact VISTA Program • IACC VISTA Program Information • Site Supervisor Expectations • OSOT & VAD overview • August 29 – IACC VISTA Orientation in Des Moines • VISTA Leader role • Reports • Preparing for a successful VISTA project

  3. AmeriCorps VISTA • Corporation for National and Community Service (CNCS) • Iowa State Office – JancyLaFollette • Volunteer in Service to America (VISTA) • Anti-Poverty Focus • Community Empowerment • Sustainable Solutions • Capacity Building FY Program Guidance

  4. VISTA Benefits • Living Allowance: ~$11,000 • ~$400 bi-weekly (before taxes) • Education Award or End-of-Service Stipend • Education Award $5,500 • Cash Stipend $1,500 • Health benefits (does NOT qualify as insurance) • Childcare benefits • Maximum benefit is $400 per child per month • Children under age 13 • Food & housing assistance (per site) • Note: cannot give cash directly to VISTA (i.e. money for groceries or rent), you can give VISTA members gift cards or can pay directly to their landlord

  5. Rules & Regulations • Prohibited Activities • Religious instruction • Political activities • Lobbying • Electoral activities • Demonstrations • Displacement of employed workers • Receiving outside compensation • Act as a supervisor • Serve out of state • i.e. Alternative Breaks or other programs • Conferences and training opportunities are okay with approval from IACC

  6. Sick & Vacation Days • 10 sick, 10 vacation • Limits near end-of-service • Emergency leave • up to 5 days • must be approved by state office

  7. VISTA Members • “24/7” • Work ~40 hours a week • VISTA Assignment Description

  8. Appropriate VISTA Activities • VISTA members can do: • Volunteer recruitment, management, engagement • Resource development, sustainability • Indirect service, capacity building • VAD goals and activities • VISTAs cannot do: • General staffing • Not an internship • No clerical or administrative duties • No staffing on-going initiatives • Should be doing new, innovative things and building capacity • Direct service (unless for training, filling in) • Supervise other staff or students

  9. Questions Thus Far? Next: IACC VISTA Program

  10. 2014-2017 IACC VISTA Program • Impact Areas • Education: K-12 Success and Post-Secondary Access and Success • Economic Opportunity: Financial Literacy & Employment • Program focus • Partnerships • Building capacity for both HE and CP • History • Past grant cycles – over 75 full-time VISTAs! • Transition from VISTA to part- or full-time staff members, student workers, volunteer programs, etc. • i.e. Coe, Northwestern, Central, Simpson, Wartburg, Catholic Charities, Dubuque Arts Center, Gear Up!, St. Mark’s Community Center

  11. Program Focus: Economic Opportunity • Economically disadvantaged individuals receiving financial literacy services (550) • City of Dubuque Circles Initiative • Mercy College of Health Sciences • Operation: New View Community Action Agency • Project Concern • Economically disadvantaged individuals receiving job training and other skill developments (197) • AIB College of Business • City of Dubuque Human Rights Department • Cornell College • Drake University Adult Literacy Center

  12. Program Focus: Education • Number of disadvantaged youth/mentor matches sustained (250) • Buena Vista University • Central College • Number of students that start and/or complete participation in a K-12 education program (400) • Clarke University • Drake University & ICSAC • Iowa Western Community College & ICSAC • Iowa Wesleyan College

  13. VISTA Site Cycles • RFP process (new sites) • January-February 2015 • Current sites do not have to reapply, only submit updated VADs

  14. Expectations of Supervisors • Participate in monthly calls • 4th Wednesday, 10 am • August 27, 2014 • Dedicate time to supervision • Daily/weekly check-ins • Frequent feedback • Ongoing training • Reporting assistance • Evaluation at end of term – due two weeks before end date

  15. Orienting Your VISTA • Introduce office culture/expectations • Review work style (yours & theirs) • Make plans for regular meetings and feedback • Provide “big picture” of VISTA year and project

  16. Orienting Your VISTA • Common questions after PSO: • Organization mission and vision • Goals • Direct service • Work of past VISTA(s)

  17. VISTA Assignment Description (VAD) • Timeline of service • Should focus on VAD goals • Check in on progress frequently • Align with monthly reports • Make adjustments if needed • Requires approval from CNCS state office

  18. IACC VISTA Program Orientation • August 29, 2014, 9AM-5PM (tentative) • Pappajohn Education Center • 1200 Grand Ave, Des Moines • REQUIRED for all VISTAs • Site should cover travel costs • IACC provides lunch and some snacks • Overview, networking, education award information, etc.

  19. VISTA Leader Role • Mentor for VISTA members • Main contact about VISTA members or projects • On-going communication • Weekly emails (CC supervisors) • Monthly 1:1 phone calls • Some “site visits” • IACC Orientation • Professional Development – webinars, think tanks, etc. • VISTA cohort Google Site • Reporting • Resources • Announcements/calendar • Google Group Role of VISTA Leader

  20. VISTA Reports • Monthly • VAD specific • Demographics, numbers • Red flag indicators • Quarterly • Narrative • Due in October, January, April, June/July • Evaluations • Member (supervisormember) • Site (IACCsite)

  21. Preparing for Successful VISTA Year • Common issues/concerns • Unclear expectations • First professional work experience • Lack of communication • Different work styles • Frustration with lack of “results” • Struggles with living allowance/budgeting

  22. Preparing for Successful VISTA Year • Addressing issues/concerns • Discuss work style and communications • Integrate with office, make role clear to all • Provide clear direction and daily check-ins (at least initially) • Communicate ALL expectations • Encourage feedback • Help with ideas on free activities, etc. • Bring issues to IACC early • Encourage communication with VISTA Leader

  23. Resources • IACC web site • FAQs, forms, links • IACC VISTA website • Reports, resources, site supervisor Google Group, etc. • In progress… • VISTA Campus • Supervisor manual & resources

  24. Questions? Any other questions/thoughts/input?

  25. Contact Information Emily Shields Justin Ellis eshields@iwcc.edujellis@iwcc.edu (515) 235-4684 (515)235-4618 VISTA Leader (TBD) iacampuscompact@gmail.com (515) 235-4686

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