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Greenstone “Matters”

Greenstone “Matters”. Presented by Shannon Deeks - ? Alan Marshall – Gen-i Principal Architect Contributors Monique Craig – Greenstone Project Manager. Agenda. INTRANET PROJECT: THE PROCESS Introducing our sponsor Project Kick-off Requirements Gathering OOTB Project approach

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Greenstone “Matters”

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  1. Greenstone “Matters” Presented by Shannon Deeks - ? Alan Marshall – Gen-i Principal Architect Contributors Monique Craig – Greenstone Project Manager

  2. Agenda INTRANET PROJECT: THE PROCESS • Introducing our sponsor • Project Kick-off • Requirements Gathering • OOTB • Project approach • Sprints • Show & Tells • Stabalisation • Shannon and her role INTRANET PROJECT: MATTERS IN ACTION • Outcome and key features of Matters • What’s next • Related Projects • Good, Bad & Ugly • Take-aways and Lessons learned • Questions?

  3. A word from our sponsor & the business

  4. Project Kick-off • Very engaged sponsor with clear vision • ‘Success Slider’ • Measure project success • Consistent view of what matters

  5. Requirements Gathering • Rapid requirements gathering • Interview Executive team • Rapid Planning (RAP) session • Requirements mapped to our Sponsors five key objectives • Further connect people through two way communication • Make it easier for staff to do their job • Provide insight into our markets & customers • Offer a single source of truth • Build a GEL culture • Final priority of requirements was agreed by the sponsor

  6. SharePoint 2010 out of the box (OOTB)! • Using a SharePoint 2010 out of the box (OOTB) strategy enabled rapid delivery of key requirements.. • Prioritised list of requirements were mapped to what comes OOTB in SharePoint 2010. • We were surprised (and delighted) that approx. 80% of the requirements was able to be delivered using OOTB SharePoint functionality. • This was fantastic as we only had 4 weeks to deliver our GEL intranet site!

  7. Sprints • Estimates completed and broken down into a max 4 hour tasks • Tasks organised into weekly deliverables with a clear outcome • Deliver ‘Live Feeds’ • ‘Team Sites’ • ’News Articles’ etc. • Tasks arranged on a work ‘wall’ • Daily stand ups

  8. Show and Tells • Weekly ‘Show and Tell’ with stakeholders • Key benefits of these sessions are: • See what has been achieved • Opportunity for providing feedback • Takes people on ‘the journey’ and obtains ‘buy-in’ • Eliminates any surprises

  9. Stabilisation Window • Last week – no changes! • Used this to test functions and features • Fix bugs • Final business acceptance test and ‘tiny tweaks’

  10. Shannon and her original role… • Consolidated change approach • Communications • Training • Original role • Requirements gathering • Workshops • Documentation of requirements • My descent to the darkside • The need to know more… • The technology affair… • Growing understanding • Supportive gen-i team

  11. Shannon today • The bridge between the business and the project team • Good understanding of the requirements • Understanding of SharePoint and the capability of the product • Both a business and technical resource • And a total geek at heart

  12. Intranet in 4 weeks – outcome so… what do you reckon?

  13. Matters in Action - Blogs

  14. Matters in Action – News and Comments

  15. Matters in action – External Data

  16. Matters in Action – Excel Data

  17. Matters in Action – Site Navigation

  18. Matters in Action – Site Navigation

  19. Matters in Action – Site Navigation

  20. Matters in Action – Site Navigation

  21. Matters in Action – Team Sites

  22. Matters in Action – Team Sites

  23. Matters in Action – Documents

  24. Matters in Action – Documents

  25. MyMatters in Action

  26. MyMatters in Action

  27. Project Sites

  28. Project Sites

  29. Project Sites

  30. Contract Management

  31. What’s Next • Document Management and Workflow • Focus on key functions - Contracts • Forms and Workflow • Wide reach, common process - Building Access Form • Team Sites • Private team sites – day-to-day management • Restricted Permissions – no create site or add feature • Re-Brand

  32. Related Projects • Business Intelligence • PerformancePoint • SQL Reporting Service • PowerPivot • Lync

  33. Good, Bad and Ugly Good Bad Ugly • Daily stand-ups • Constant reviews • Strong tech lead • Team/Co-location • Great designer – translate simple ideas • Realistic delivery expectations (out of the box) • Name the intranet competition • Meeting room – no windows • Training – Don’t outsource!! • Stats didn’t work • Dev environment • Infrastructure “just in time”

  34. Take-aways and Lessons Learned • Engaged sponsor (trusting). Quick decision maker • One team - accessibility to business contacts who are embedded members of the project team • “Out of the box” & limited customisation (prioritise requirements) • Co-location • Check-ins with Show & Tells (showing constant progress) • Demonstrated SharePoint 2010 capability prior to requirements workshop

  35. Questions?

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