Position Description Questionnaire (PDQ)

1. Position Description Questionnaire (PDQ) Training “The PDQ and YOU” (Co/Extra-Curricular)

2. Identify the purpose of the Position Description Questionnaire (PDQ). Explain the relationship between the PDQ and evaluation of your position. Provide guidance for completing your PDQ. Objectives:

3. The PDQ is NOT designed to: Measure work load. Measure performance or length of time in a position. Take account of current salary. PDQMyths:

4. Part 1: Why Do We Have the PDQ, Co/Extra-Curricular Questionnaire? Part 2: Connection Between the PDQ and Position Evaluation Part 3: Definitions of Key Terms Part 4: Elements of the PDQ Part 5: Completing your PDQ Program Outline:

5. Provides data about duties and responsibilities of an employee’s position. Supports employee and supervisor in discussing and summarizing the position. Provides a consistent means to analyze and determine position scope. Provides the ability to establish fair and rational compensation. Part 1: Why Do We Have the PDQ, Co/Extra-Curricular evaluation?

6. The basis for position evaluation. Detailed information is critical. Think more details, not fewer details. Information should be as accurate and specific as possible. Part 2: The Connection: PDQ and Position Evaluation

7. Position Description Questionnaire:(PDQ) is a document describing duties, responsibilities, and requirements of a specific position. Additionally, there are items that describe the co/extra-curricular activities that are performed OUTSIDE of the normal classroom and classroom related work. Part 3: Definitions of Key Terms

8. Position: A position reflects the duties and responsibilities assigned to an employee. Part 3: Key Terms …

9. Job Evaluation:Job Evaluation (JE) is the process used to analyze duties, responsibilities, and requirements of a specific position as described on the PDQ.Positions are evaluated based on the following factors: Accountability Responsibility for assets Interaction and coordination Time commitment Working conditions Part 3: Key Terms …

10. A. Position Identificationasks about the name, location, and basic reporting structure.(You will find some of these entries have been provided by your HR Administrator) B. Position Summaryasks “Why (or for what reason) does this position exist?”(Describe the position in a few sentences. Please avoid the use of superlatives (“high quality’, “superior”, etc since there is no question about that aspect of your position.) Part 4: Elements of thePDQ

11. C. Position Duties Identify the essential functions and responsibilities of this position. (indicate approximate percentage of time devoted to each function. The total should be 100%) Essential Functions (Identify the broad, major categories of your position, not each task.) % of Time (To 5% increments is appropriate) Part 4: Elements of thePDQ …

12. D. Position Contactsasks about the people or organizations that this position works with. (Identify the types of people with whom you work. Examples: Parents, Administration, Associations, Health Nurse, transportation companies, etc.) E. Decision-Making and Accountabilityasks about the freedom of this position to take action.(Examples: Purchasing services up to $1,000, hiring a new employee, etc.) F. Mental Effortasks about the job challenges to be resolved.(Examples: Choosing the best person for a particular role, coordinating travel, etc.) Part 4: Elements of thePDQ …

13. What are the minimum qualifications in terms of education, experience, job skills, and physical requirements of the job which would be required? Part 4: Elements of thePDQ … G. Knowledge and Experience Qualifications • Education: (Choose the highest minimum level of formal education) • Experience: (Examples: 5 years of coaching a sport, prior travel to Europe, etc.) • Special Training: (Other training, such as health seminars, etc.

14. H. Personal Attributesasks about the abilities needed to be successful.(Example: Time management, planning skills, etc.) I. Working Conditionsidentifies the working environment.(Example: Indoors, outdoors, cold or wet weather, etc.) J. Physical Requirementsidentifies the physical abilities required.(Example: Ability to lift 50 pounds, or to stand for extended periods.) Part 4: Elements of thePDQ …

15. N.Co/Extra-Curricular - Time Factorsasks about the number of activities and the time working on those activities.(Example: 20 baseball practices and games.) O. Co/Extra-Curricular – Planning, etcasks about the planning and coordinating activities.(Example: Preparing baseball schedule and arranging for travel.)

16. P. Co/Extra-Curricular – Participants asks about number of events, participants, and assistants, etc.(Example: 10 games.) Q. Co/Extra-Curricular – Unusual Requirementsasks about situations such as parents contacting you at home.(Example: 20 baseball practices and games.)

17. The PDQ is prepared using an online system.Each participant is provided login credentials to access the system by an invitation letter. A participant may continue to revise their responses during the specified time frame. (usually a matter of two weeks.) Part 5: Completing your PDQ

18. Special notes: You may print a copy of your PDQ at any time. This will help your thought process. Save your work by “Submitting” it at the bottom of the page. If you have an extended period of inactivity (30 minutes), the system will close your session and unsaved entries are lost. Part 5: Completing your PDQ

19. Part 5: Completing your PDQ You may continue to make changes to your PDQ during the specified period shown in your instruction letter. Note: When you finish a session working on your PDQ, you will see a Thank You screen. You may continue to make changes by logging back into the system for the time that is shown on your instruction letter.

20. Done… This presentation is intended to provide an overview of the process in which you are participating. If you have questions, or suggestions for improvement, please contact our technical support by email LyleHeller@Charter.net Please use “PDQ Process Question” in the subject line.